We’ve been listening closely to your feedback, and many of the changes come directly from your suggestions. Check out some of the highlights we will bring to you over the next few months. Break the ice on your next Skype call by showing off your favorite Super Hero. Our brand-new digital environments take virtual get-togethers to a whole new level, so you can travel the world without ever leaving home. Video calls just got a whole lot more fun with our new Name Your Call feature.

Our fun new features help you stay connected on a massive scale. Large Grid means you can keep an eye on 49 participants at a time — plus, Skype audio and video calls now support up to users. International Women’s Day is a reminder to celebrate women’s achievements and strive for change. Deal with your messages. Setting aside time to deal with messages is especially important if you receive a lot of messages.

Even if you have rules set up so that only the important messages appear in your Inbox, you still need time to deal with those messages. Tip: When processing and reading your messages, remove visual clutter by minimizing the Navigation Pane and To-Do Bar by selecting the Reading button in the status bar.

To go back to everything open, select Normal just to the left of Reading. Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities.

If you have a busy calendar, this is the time for:. Reflecting on what you’re doing, whether it’s a valuable use of your time, and whether you’re setting the right priorities. Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed. To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks.

Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message. After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls if you have just a few.

Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By «bulk processing» your tasks, you will make progress on all of your projects simultaneously. To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first.

As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag.

If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From. Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results.

To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search. In these cases, start by searching in any folder Inbox , 1-Reference , etc.

If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search.

Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting.

Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date. Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group.

When you take these three steps, you know that your next action is to send another message or watch for a response. Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later.

Don’t send a follow-up message less than a day after the first message. If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message.

Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead.

This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules.

Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately.

Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line.

If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step. Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues. In your message, mention that you are commenting inline. For example, include «See additional comments below.

If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response. Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed. For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as » Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… » Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control.

On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. Learn more. Free with Outlook for iOS. Outlook works where you are Outlook mobile Learn more. Outlook for Mac Learn more.

Outlook for Windows Learn more. Outlook on the web Learn more. Already have an Outlook account? Sign in to a home or personal account. Among the most publicized security features are that Office Outlook does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Junk Mail filter.

Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly purposed to add new functional capabilities into Outlook and automate various routine operations. The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express. Outlook add-ins are not supported in Outlook Web App.

The exact supported features such as. NET components for later generations were extended with each release. In March , Salesforce announced that its relationship intelligence platform, SalesforceIQ , would be able to seamlessly integrate with Outlook. It also provides recommendations within the inbox on various aspects like appointment scheduling , contacts, responses, etc. Microsoft Outlook Hotmail Connector formerly Microsoft Office Outlook Connector , is a discontinued and defunct free add-in for Microsoft Outlook , and , intended to integrate Outlook.

It uses DeltaSync , a proprietary Microsoft communications protocol that Hotmail formerly used. In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts. Version This meant that calendar features became free for all users, except for task synchronization which became unavailable.

In April , version Microsoft Outlook and later have intrinsic support for accessing Outlook. Microsoft Hotmail Connector add-in described above helps importing emails from Hotmail accounts. Outlook later integrated the functionality of this add-in and added the ability to import email as well as a calendar through Exchange ActiveSync protocol.

There are some ways to get the emails from Thunderbird ; the first is to use a tool [85] that can convert a Thunderbird folder to a format that can be imported from Outlook Express. This method must be processed folder by folder. The other method is to use a couple of free tools that keep the original folder structure.

From Wikipedia, the free encyclopedia. Email, notes, task, calendar software and contact management. This article is about the device software. For web platforms, see Outlook. An email inbox in Outlook only UI version , running on Windows Office Beta Channel This section is in list format but may read better as prose. You can help by converting this section , if appropriate.

Editing help is available. May This section contains a list of miscellaneous information. Please relocate any relevant information into other sections or articles. Main article: Transport Neutral Encapsulation Format. The Verge. Retrieved October 5, Microsoft Docs. App Store. February 10, Retrieved October 23, Archived from the original on February 1, Retrieved January 29, Support 3. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard.

Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:. Your assessment of these components will influence how you want to upgrade. For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.

Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth. Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are. For more information, see Plan your enterprise deployment of Microsoft Apps.

With Microsoft Apps, you can control how frequently your users receive feature updates to their Office applications. You can install language accessory packs after you’ve deployed Microsoft Apps in one of its base languages. There are two ways to install language accessory packs:.

Upgrade to Microsoft Edge to take advantage of the microosoft features, security updates, and technical support. This article is for IT Pros and miicrosoft that are deploying and configuring Outlook for Windows for users in their enterprises.

With Cached Exchange Mode, which is the default setting for users, Outlook no longer depends on continuous network microsoft outlook 2013 offline to online free for access to user information.

When a user is connected, Outlook continuously updates users’ mailboxes so that the mailboxes are kept up to date. If a user disconnects outlok the network, for example, by moving to an area without Wi-Fi access, the user can continue to access the last available email data. Online Mode works by using information directly from the server, and, as the name implies, it requires a connection.

Mailbox data is only cached in memory and never written to disk. Cached Exchange Mode is the preferred configuration in Outlook and is useful in the following situations:. Even when it is configured in Cached Exchange Mode, Outlook must contact the server ro to do certain operations.

These operations won’t function when Outlook is not connected and can take longer to complete on microsoft outlook 2013 offline to online free connections. These operations include the following:. Delayed delivery options are client side in cached mode and server side in online mode.

So, when you use Cached Exchange Mode, Outlook must be connected and open at the assigned delivery time for the delayed delivery message to be sent. At setup, the user can decide to enable Cached Источник Mode.

In fref cases, you can improve the performance of Cached Exchange Mode for your whole organization or for a group of users—for example, users who work remotely. When you use Cached Exchange Mode, be aware that users’ local. The format that Outlook uses to store data locally for Cached Exchange Mode is less space-efficient than the server microsoft outlook 2013 offline to online free file format.

The maximum size for. The default is 50 GB of data storage. Make sure that users’. When upgrading, if you do not change Cached Exchange Mode settings, the same settings are kept for Outlook However, by default, microsoft outlook 2013 offline to online free Outlook is installed and Cached Exchange Mode is enabled, a new compressed version of the Outlook data file. The earlier version of the. If you must keep Offliine from creating a new compressed Outlook data file.

Most users microsoft outlook 2013 offline to online free that Cached Exchange Mode performs faster than online mode. However, several factors can influence a user’s perception of Cached Exchange Mode performance, like hard disk size and speed, CPU speed.

For troubleshooting tips about diagnosing and addressing performance issues in Здесь, see How to troubleshoot performance issues in Outlook. By default, when Cached Exchange Mode is enabled, shared mail and non-mail folders that users access in other mailboxes are downloaded and cached in the user’s local.

Similarly, if a manager delegates access to the Inbox to a team member, when the team member accesses the folder, Outlook also starts caching the Inbox folder locally.

You can disable caching of all shared folders for profiles that have Cached Exchange Mode enabled. This setting applies to both больше на странице and non-mail folders in Outlook If you want to disable caching of shared fee folders like a delegated Inbox but not shared non-mail folders like Calendarsee By default, shared mail folders are downloaded in Cached больше на странице in Outlook and later fred.

As an alternative http://replace.me/26941.txt Public Folders, consider Site Mailboxes. Site mailboxes improve collaboration and user productivity by allowing access to both SharePoint Server documents and Microsoft outlook 2013 offline to online free email that is in the same client interface.

A site mailbox consists of SharePoint Server site membership owners and membersshared storage through an Exchange Server mailbox for email messages and a SharePoint Server site for documents, and a management interface that addresses provisioning and life-cycle needs. SharePoint Server documents that are viewed in the site mailbox are stored only on SharePoint Server.

For more information, see Configure site mailboxes in SharePoint Server. Outlook is configured to determine a user’s connection speed by checking the network adapter speed on the user’s computer supplied by the operating system.

If the reported network adapter speed is KB or lower, the connection is defined as a slow connection. When a slow продолжить чтение to an Exchange Server computer is detected, Outlook helps users have a better experience if they reduce the less important information that is synchronized with the Exchange Server computer. Outlook вот ссылка the following changes to synchronization behavior for slow connections:.

Outlook continues to synchronize the Outlook data with mobile devices, and some client-side rules might run. We recommend that you do not synchronize mobile devices when the Cached Exchange Microsoft outlook 2013 offline to online free only headers setting is enabled. When you synchronize a mobile device by using ActiveSync, micdosoft example, full items are downloaded in Outlook, and the synchronization process is less efficient than it is during regular Outlook synchronization to users’ computers.

The Download only headers setting for synchronization is designed for Outlook users who have dial-up connections or cellular wireless connections, to minimize network traffic when there is a slow or expensive connection. Outolok a scenario where oultook actual data throughput is slow, even though their network adapters report a fast connection, you can disable automatic switching to downloading only headers by using the Group Policy option, Disallow On Slow Connections Only Download Headers.

Similarly, there might be connections that Outlook has determined are slow but which provide high data throughput to users. In this case, you can also disable automatic switching to offlinr only headers. When an Outlook account is configured to use Cached Exchange Mode, there’s always a local copy of перейти на источник user’s Exchange mailbox ready in an offline data file.

By default, the. When the user is online, the cached mailbox and OAB are periodically microskft from Exchange Server in the background. Any email messages the user drafted while offline are automatically sent when that user is back online. If a user upgrades from an earlier version of Outlook to Outlook and you previously configured Outlook for Cached Exchange Mode, those old Cached Exchange Mode settings are automatically applied, including a new synchronization control for shared mailboxes.

The default location for new. As an administrator, you can configure a different. If you do not specify a different. The Mail to keep offline slider in the Server Settings dialog box in Outlook has been updated to apply to shared folders and lets you set a smaller synchronization window, available by default with Ro Exchange Mode in Outlook The slider allows an Outlook user to limit the email messages that are locally microsoft outlook 2013 offline to online free in a Microsoft Outlook data file.

By default, if Cached Exchange Mode is enabled, Outlook caches email messages only from the last 12 months and removes anything older from the local cache for the PC. These default microsoft outlook 2013 offline to online free depend battle royale games pc free download the device, with mobile devices having smaller default settings. The email messages that are removed from the local cache are still available for users to view, but they’ll need to be connected to Exchange Server to view them.

Users can view messages that посетить страницу источник removed from the local cache by scrolling to the end of a message list in a folder and clicking the message Click here to view more on Microsoft Exchange. Users can здесь change how much email to keep offline. You, the administrator, can change the default age or enforce the age of email messages that are removed from the local cache.

Remember that customizing Cached Exchange Mode settings is optional. In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box.

By default, Cached Exchange Mode free disabled. Right-click the policy object that you want, and click Edit. The Group Policy Management Editor window opens. In the Default location for OST files text box, enter the default location for. For example:.

You can define a new default location for both Personal Microsoft Outlook data files. The following table shows some settings that you can configure for Cached Exchange Mode. The following table shows some additional settings that you can configure for Exchange connectivity. Planning considerations for deploying Outlook for Windows. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents.

Note This article is for IT Pros and admins that are deploying and configuring Outlook for Windows for users in their enterprises. Note We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled.

The Office Customization Tool can only be used to configure volume licensed versions of Outlook, such as the version of Outlook that comes with Office Standard In this article. Enable it to configure how much user email that Outlook synchronizes locally by date of message. To allow all email messages regardless of date to synchronize to users’ local mailbox cache, enable and select All from the list.

By default, if you don’t configure this setting, Outlook synchronizes email messages sent or received in the last 12 months to users’ local mailbox cache. Enable it to turn off the Download Full Items option in Outlook. Enable it to turn off the Жмите сюда Headers option offoine Outlook. Enable it to synchronize shared nonmail folders in Cached Exchange Mode. Enable it to configure new and existing Outlook profiles to use Cached Exchange Mode.

Disable to configure new and existing Outlook profiles to use Online Mode. Enable it to force Outlook to use the existing. If you disable or do not configure this setting recommendeda new.

Enable it to control the number of days that elapses without a user accessing an Outlook folder before Outlook stops synchronizing the microsoft outlook 2013 offline to online free with Exchange.

As part of our effort to provide aid to those affected by the war in Ukraine, we are introducing a new and safe way to donate your Skype Credit to a selected group of charities. Call on Skype to try out call subtitles or make a regular phone call with subtitles. For free! Did you know Skype Bing mashup happened? Here are the results – a unique high-quality background images in your Skype calls! And that’s not all, you can now kill time by searching up the image and exploring more about the beautiful scenery and places you see on your background!

You can quickly zoom in with your mouse or with the handy controls on the screen. That way, you can always adjust the shared screen to exactly the size you need. Get a closer look at a shared screen at any time, so you never miss a detail. From marathon video calls to wedding bells, this couple relied on Skype to stay connected while living thousands of miles apart. As citizens of the world were faced with the question of how to navigate these challenging times, they looked to technology to find inventive ways to stay connected.

Read on to see our plans for an improved, faster, reliable, and super modern-looking Skype. We’ve been listening closely to your feedback, and many of the changes come directly from your suggestions. Check out some of the highlights we will bring to you over the next few months. Break the ice on your next Skype call by showing off your favorite Super Hero. Our brand-new digital environments take virtual get-togethers to a whole new level, so you can travel the world without ever leaving home.

Video calls just got a whole lot more fun with our new Name Your Call feature. Our fun new features help you stay connected on a massive scale. Large Grid means you can keep an eye on 49 participants at a time — plus, Skype audio and video calls now support up to users. International Women’s Day is a reminder to celebrate women’s achievements and strive for change.

With Skype’s Meet Now, you can connect with the women that inspire you with just one click. Meet some of our female colleagues in Skype who inspire us. Free video calls with one click, no sign ups, no downloads, no passwords. The Skype team has added the ability to Raise Hand during a group call, with 8.

Learn how to utilise this feature for your best Skype experience. The Skype team has worked hard and we have added the possibility to Custom your reactions , with 8. Learn how to add your favourite emojis and customise your reactions. To elevate your experience we’ve added the ability to replace your background.

This way you can keep doing what you love but with that extra bit of privacy you might need. We are proud to bring you Meet Now experience on Skype!

Set up your call and invite both Skype and external users in as little as 2 clicks. A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows.

You can now call and have up to 50 people in a call, all at once. Enjoy our latest features on the new Skype for Web using the most current versions of Microsoft Edge or Google Chrome. Take the stress out of turning on your video and put the focus where it belongs – on you!

Background blur in Skype uses artificial intelligence AI …. With call recording you can capture special moments in a Skype call with your loved ones or record important meetings with colleagues. Limited emergency calling Skype is not a replacement for your telephone and has limited emergency calling capabilities depending on your country. Learn more. Host a meeting. Help Ukraine by donating Skype Credit and we will match your donation!

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For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies. Microsoft uses the data we collect to provide you rich, interactive experiences. For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products. For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations.

However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law. For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number.

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In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries. We also share personal data with vendors or agents working on our behalf for the purposes described in this statement. For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions.

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You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide.

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If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form. We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report. You can access and control your personal data that Microsoft has obtained with tools Microsoft provides to you, which are described below, or by contacting Microsoft.

For instance:. You can also object to or restrict the use of your personal data by Microsoft. For example, you can object at any time to our use of your personal data:.

If your organization, such as your employer, school, or service provider, provides you with access to and is administering your use of Microsoft products, contact your organization to learn more about how to access and control your personal data.

You can access and control your personal data that Microsoft has obtained, and exercise your data protection rights, using various tools we provide. The tools most useful to you will depend on our interactions with you and your use of our products.

Here is a general list of tools we provide to help you control your personal data; specific products may provide additional controls. We will respond to requests to control your personal data as required by applicable law. You can choose whether you wish to receive promotional communications from Microsoft by email, SMS, physical mail, and telephone.

If you receive promotional email or SMS messages from us and would like to opt out, you can do so by following the directions in that message.

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Because the data used for interest-based advertising is also used for other required purposes including providing our products, analytics, and fraud detection , opting out of interest-based advertising does not stop that data collection.

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Certain features of Microsoft products depend on cookies. If you choose to block cookies, you cannot sign in or use some of those features, and preferences that are dependent on cookies will be lost. If you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, are deleted and will need to be recreated. Additional privacy controls that can impact cookies, including the tracking protections feature of Microsoft browsers, are described in the How to access and control your personal data section of this privacy statement.

Some Microsoft webpages contain electronic tags known as web beacons that we use to help deliver cookies on our websites, count users who have visited those websites, and deliver co-branded products. We also include web beacons or similar technologies in our electronic communications to determine whether you open and act on them. In addition to placing web beacons on our own websites, we sometimes work with other companies to place our web beacons on their websites or in their advertisements.

This helps us to, for example, develop statistics on how often clicking on an advertisement on a Microsoft website results in a purchase or other action on the advertiser’s website. It also allows us to understand your activity on the website of a Microsoft partner in connection with your use of a Microsoft product or service. Finally, Microsoft products often contain web beacons or similar technologies from third-party analytics providers, which help us compile aggregated statistics about the effectiveness of our promotional campaigns or other operations.

These technologies enable the analytics providers to set or read their own cookies or other identifiers on your device, through which they can collect information about your online activities across applications, websites, or other products. However, we prohibit these analytics providers from using web beacons on our sites to collect or access information that directly identifies you such as your name or email address You can opt out of data collection or use by some of these analytics providers by visiting any of the following sites: Adjust , AppsFlyer , Clicktale , Flurry Analytics , Google Analytics requires you to install a browser add-on , Kissmetrics , Mixpanel , Nielsen , Acuity Ads , WebTrends or Optimizely.

In addition to standard cookies and web beacons, our products can also use other similar technologies to store and read data files on your computer. This is typically done to maintain your preferences or to improve speed and performance by storing certain files locally.

But, like standard cookies, these technologies can also store a unique identifier for your computer, which can then track behavior. Local Shared Objects or «Flash cookies. To learn how to manage or block Flash cookies, go to the Flash Player help page. Silverlight Application Storage.

Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage. To learn how to manage or block such storage, see the Silverlight section of this privacy statement. If you use a Microsoft product with an account provided by an organization you are affiliated with, such as your work or school account, that organization can:.

If you lose access to your work or school account in event of change of employment, for example , you may lose access to products and the content associated with those products, including those you acquired on your own behalf, if you used your work or school account to sign in to such products.

Many Microsoft products are intended for use by organizations, such as schools and businesses. Please see the Enterprise and developer products section of this privacy statement. If your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any.

When you use social features in Microsoft products, other users in your network may see some of your activity. To learn more about the social features and other functionality, please review documentation or help content specific to the Microsoft product. Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement.

For more information on our business operations, please see the Enterprise and developer products section. For Microsoft products provided by your K school, including Microsoft Education, Microsoft will:.

With a Microsoft account, you can sign in to Microsoft products, as well as those of select Microsoft partners. Personal data associated with your Microsoft account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites.

Signing in to your Microsoft account enables personalization and consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

If you sign into a service offered by a third party with your Microsoft account, you will share with that third party the account data required by that service. With a Microsoft account, you can sign into Microsoft products, as well as those of select Microsoft partners.

Signing into your Microsoft account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

There are three types of Microsoft account:. Personal Microsoft accounts. The data associated with your personal Microsoft account, and how that data is used, depends on how you use the account. Work or school accounts. The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account. If your employer or school uses Azure Active Directory AAD to manage the account it provides you, you can use your work or school account to sign in to Microsoft products, such as Microsoft and Office , and third-party products provided to you by your organization.

If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Microsoft or third-party products that you acquire for yourself. Third-party accounts. The data associated with a third-party Microsoft account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account.

Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account. When a Microsoft product collects age, and there is an age in your jurisdiction under which parental consent or authorization is required to use the product, the product will either block users under that age or will ask them to provide consent or authorization from a parent or guardian before they can use it.

We will not knowingly ask children under that age to provide more data than is required to provide for the product. Once parental consent or authorization is granted, the child’s account is treated much like any other account.

The child can access communication services, like Outlook and Skype, and can freely communicate and share data with other users of all ages. Learn more about parental consent and Microsoft child accounts. Parents or guardians can change or revoke the consent choices previously made, and review, edit, or request the deletion of the personal data of the children for whom they provided consent or authorization. What is Xbox? Xbox is the gaming and entertainment division of Microsoft.

Xbox hosts an online network that consists of software and enables online experiences crossing multiple platforms.

This network lets your child find and play games, view content, and connect with friends on Xbox and other gaming and social networks. Children can connect to the Xbox network using Xbox consoles, Windows devices, and mobile devices Android and iPhone. Xbox consoles are devices your child can use to find and play games, movies, music, and other digital entertainment. When they sign in to Xbox, in apps, games or on a console, we assign a unique identifier to their device.

Xbox continues to provide new experiences in client apps that are connected to and backed by services such as Xbox network and cloud gaming. When signed in to an Xbox experience, we collect required data to help keep these experiences reliable, up to date, secure, and performing as expected.

Data we collect when you create an Xbox profile. You as the parent or guardian are required to consent to the collection of personal data from a child under 13 years old. With your permission, your child can have an Xbox profile and use the online Xbox network. During the child Xbox profile creation, you will sign in with your own Microsoft account to verify that you are an adult organizer in your Microsoft family group.

We collect an alternate email address or phone number to boost account security. If your child needs help accessing their account, they will be able to use one of these alternates to validate they own the Microsoft account.

Data we collect. If your child uses an Xbox console or Xbox app on another device capable of accessing the Xbox network, and that device includes a storage device hard drive or memory unit , usage data will be stored on the storage device and sent to Microsoft the next time they sign in to Xbox, even if they have been playing offline. Xbox console diagnostic data.

If your child uses an Xbox console, the console will send required data to Microsoft. Required data is the minimum data necessary to help keep Xbox safe, secure, up to date, and performing as expected. Game captures. Any player in a multiplayer game session can record video game clips and capture screenshots of their view of the game play.

If a player activates this feature, Microsoft uses the resulting text data to provide captioning of chat for players who need it. Data use. Microsoft uses the data we collect to improve gaming products and experiences— making it safer and more fun over time. Data we collect also enables us to provide your child with personalized, curated experiences. This includes connecting them to games, content, services, and recommendations. Xbox data viewable by others. In order to help make the Xbox network a safe gaming environment and enforce the Community Standards for Xbox, we may collect and review voice, text, images, videos and in-game content such as game clips your child uploads, conversations they have, and things they post in clubs and games.

Xbox data shared with game and apps publishers. When your child uses an Xbox online game or any network-connected app on their Xbox console, PC, or mobile device, the publisher of that game or app has access to data about their usage to help the publisher deliver, support, and improve its product.

Third-party publishers and developers of games and apps have their own distinct and independent relationship with users and their collection and usage of personal data is subject to their specific privacy policies. For example, publishers may choose to disclose or display game data such as on leaderboards through their own services. You may find their policies linked from the game or app detail pages in our stores. To stop sharing game or app data with a publisher, remove its games or app from all devices where they have been installed.

Managing child settings. The dashboard allows you to review your child’s personal information, have it deleted, and refuse to permit further collection or use of your child’s information. Below you will find additional privacy information, such as how we secure your data, where we process your data, and how long we retain your data. You can find more information on Microsoft and our commitment to protecting your privacy at Microsoft Privacy. Microsoft is committed to protecting the security of your personal data.

We use a variety of security technologies and procedures to help protect your personal data from unauthorized access, use, or disclosure. For example, we store the personal data you provide on computer systems that have limited access and are in controlled facilities. When we transmit highly confidential data such as a credit card number or password over the internet, we protect it through the use of encryption.

Microsoft complies with applicable data protection laws, including applicable security breach notification laws. Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other country where Microsoft or its affiliates, subsidiaries, or service providers operate facilities.

The storage location s are chosen in order to operate efficiently, to improve performance, and to create redundancies in order to protect the data in the event of an outage or other problem. We transfer personal data from the European Economic Area, the United Kingdom, and Switzerland to other countries, some of which have not yet been determined by the European Commission to have an adequate level of data protection.

For example, their laws may not guarantee you the same rights, or there may not be a privacy supervisory authority there that is capable of addressing your complaints. Microsoft Corporation complies with the EU-U. Privacy Shield Framework and Swiss-U. Privacy Shield Framework as set forth by the U.

Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the United Kingdom, and Switzerland to the United States, although Microsoft does not rely on the EU-U. If third-party agents process personal data on our behalf in a manner inconsistent with the principles of either Privacy Shield framework, we remain liable unless we prove we are not responsible for the event giving rise to the damage.

The controlled U. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, visit the Privacy Shield website. If you have a question or complaint related to participation by Microsoft in the EU-U. Privacy Shield, we encourage you to contact us via our web form. For any complaints related to the Privacy Shield frameworks that Microsoft cannot resolve directly, we have chosen to cooperate with the relevant EU Data Protection Authority, or a panel established by the European data protection authorities, for resolving disputes with EU individuals, and with the Swiss Federal Data Protection and Information Commissioner FDPIC for resolving disputes with Swiss individuals.

As further explained in the Privacy Shield Principles, binding arbitration is available to address residual complaints not resolved by other means. Microsoft is subject to the investigatory and enforcement powers of the U.

Microsoft retains personal data for as long as necessary to provide the products and fulfill the transactions you have requested, or for other legitimate purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements.

Because these needs can vary for different data types, the context of our interactions with you or your use of products, actual retention periods can vary significantly. We do not sell your personal data. So, we do not offer an opt-out to the sale of personal data. You have the right to request that we i disclose what personal data we collect, use, disclose, and sell and ii delete your personal data. You may make these requests yourself or through an authorized agent.

If you use an authorized agent, we provide your agent with detailed guidance on how to exercise your CCPA rights. If you have a Microsoft account, you must exercise your rights through the Microsoft privacy dashboard , which requires you to log in to your Microsoft account. If you have an additional request or questions after using the dashboard, you may contact Microsoft at the address in the How to contact us section, use our web form , or call our US toll free number 1.

If you do not have an account, you may exercise your rights by contacting us as described above. We may ask for additional information, such as your country of residence, email address, and phone number, to validate your request before honoring the request. You have a right not to receive discriminatory treatment if you exercise your CCPA rights. We will not discriminate against you if you exercise your CCPA rights.

Personal Information Processing. In the bulleted list below, we outline the categories of personal data we collect, the sources of the personal data, our purposes of processing, and the categories of third-party recipients with whom we share the personal data. For a description of the data included in each category, please see the Personal data we collect section. While the bulleted list above contains the primary sources and purposes of processing for each category of personal data, we also collect personal data from the sources listed in the Personal data we collect section, such as developers who create experiences through or for Microsoft products.

Similarly, we process all categories of personal data for the purposes described in the How we use personal data section, such as meeting our legal obligations, developing our workforce, and doing research. Disclosures of personal data for business or commercial purposes. As indicated in the Reasons we share personal data section, we share personal data with third parties for various business and commercial purposes.

The primary business and commercial purposes for which we share personal data are the purposes of processing listed in the table above.

However, we share all categories of personal data for the business and commercial purposes in the Reasons we share personal data section. Advertising allows us to provide, support, and improve some of our products. Microsoft does not use what you say in email, chat, video calls or voice mail, or your documents, photos, or other personal files to target ads to you. We use other data, detailed below, for advertising in our products and on third-party properties. The ads that you see may be selected based on data we process about you, such as your interests and favorites, your location, your transactions, how you use our products, your search queries, or the content you view.

The ads that you see may also be selected based on other information learned about you over time using demographic data, location data, search queries, interests and favorites, usage data from our products and sites, and the information we collect about you from the sites and apps of our advertisers and partners. We refer to these ads as «personalized advertising» in this statement. For example, if you view gaming content on xbox.

To provide personalized advertising, we combine cookies placed on your device using information that we collect such as IP address when your browser interacts with our websites. If you opt out of receiving personalized advertising, data associated with these cookies will not be used. We may use information about you to serve you with personalized advertising when you use Microsoft services.

If you are logged in with your Microsoft account and have consented to allow Microsoft Edge to use your online activity for personalized advertising, you will see offers for products and services based on your online activity while using Microsoft Edge.

To configure your privacy and ad settings for your Microsoft account with respect to your online activity across browsers, including Microsoft Edge, or when visiting third-party websites or apps, go to your dashboard at privacy. Data collected by other advertising companies. Advertisers sometimes include their own web beacons or those of their other advertising partners within their advertisements that we display, enabling them to set and read their own cookie. Additionally, Microsoft partners with third-party ad companies to help provide some of our advertising services, and we also allow other third-party ad companies to display advertisements on our sites.

These third parties may place cookies on your computer and collect data about your online activities across websites or online services. These companies currently include, but are not limited to: AppNexus , Facebook , Media. Select any of the preceding links to find more information on each company’s practices, including the choices it offers. Many of these companies are also members of the NAI or DAA , which each provide a simple way to opt out of ad targeting from participating companies.

Microsoft provides both device-based speech recognition features and cloud-based online speech recognition features. These improvements allow us to build better voice-enabled capabilities that benefit users across all our consumer and enterprise products and services. Learn more about Microsoft and your voice data. Microsoft offers preview, insider, beta or other free-of-charge products and features «previews» to enable you to evaluate them while providing Microsoft with data about your use of the product, including feedback and device and usage data.

As a result, previews can automatically collect additional data, provide fewer controls, and otherwise employ different privacy and security measures than those typically present in our products. If you participate in previews, we may contact you about your feedback or your interest in continuing to use the product after general release.

We update this privacy statement when necessary to provide greater transparency or in response to:. When we post changes to this statement, we will revise the «last updated» date at the top of the statement and describe the changes on the Change history page.

If there are material changes to the statement, such as a change to the purposes of processing of personal data that is not consistent with the purpose for which it was originally collected, we will notify you either by prominently posting a notice of such changes before they take effect or by directly sending you a notification. We encourage you to periodically review this privacy statement to learn how Microsoft is protecting your information.

If you have a privacy concern, complaint, or question for the Microsoft Chief Privacy Officer or the Data Protection Officer for your region, please contact us by using our web form.

We will respond to questions or concerns as required by law and within a period no longer than 30 days. You can also raise a concern or lodge a complaint with a data protection authority or other official with jurisdiction. When Microsoft is a controller, unless otherwise stated, Microsoft Corporation and, for those in the European Economic Area, the United Kingdom, and Switzerland, Microsoft Ireland Operations Limited are the data controllers for personal data we collect through the products subject to this statement.

Our addresses are:. To find the Microsoft subsidiary in your country or region, see the list of Microsoft office locations around the world. Large Grid means you can keep an eye on 49 participants at a time — plus, Skype audio and video calls now support up to users.

International Women’s Day is a reminder to celebrate women’s achievements and strive for change. With Skype’s Meet Now, you can connect with the women that inspire you with just one click. Meet some of our female colleagues in Skype who inspire us. Free video calls with one click, no sign ups, no downloads, no passwords. The Skype team has added the ability to Raise Hand during a group call, with 8.

Learn how to utilise this feature for your best Skype experience. The Skype team has worked hard and we have added the possibility to Custom your reactions , with 8. Learn how to add your favourite emojis and customise your reactions. To elevate your experience we’ve added the ability to replace your background. This way you can keep doing what you love but with that extra bit of privacy you might need.

We are proud to bring you Meet Now experience on Skype! Set up your call and invite both Skype and external users in as little as 2 clicks. A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows. Retrieved June 18, May 30, Archived from the original DOC on February 7, Retrieved December 31, June 7, Archived from the original DOC on October 4, Archived from the original on October 20, Windows IT Pro.

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Entourage was replaced by Outlook for Mac , which features greater compatibility and parity with Outlook for Windows than Entourage offered. It is the first native version of Outlook for MacOS. It also does not have a Project Manager equivalent to that in Entourage. On October 31, , Microsoft released Outlook for Mac v Outlook for Mac The «New Outlook for Mac» client , included with version First released in April by the venture capital -backed startup Acompli , the company was acquired by Microsoft in December On January 29, , Acompli was re-branded as Outlook Mobile—sharing its name with the Microsoft Outlook desktop personal information manager and Outlook.

On February 4, , Microsoft acquired Sunrise Calendar ; [37] on September 13, , Sunrise ceased to operate, and an update was released to Outlook Mobile that contained enhancements to its calendar functions. Similar to its desktop counterpart, Outlook mobile offers an aggregation of attachments and files stored on cloud storage platforms; a «focused inbox» highlights messages from frequent contacts, and calendar events, files, and locations can be embedded in messages without switching apps.

The app supports a number of email platforms and services, including Outlook. Outlook mobile is designed to consolidate functionality that would normally be found in separate apps on mobile devices, similarly to personal information managers on personal computers. The «People» hub lists frequently and recently used contacts and aggregates recent communications with them, and the «Files» hub aggregates recent attachments from messages, and can also integrate with other online storage services such as Dropbox , Google Drive , and OneDrive.

Emails are divided into two inboxes: the «Focused» inbox displays messages of high importance, and those from frequent contacts. All other messages are displayed within an «Other» section. Swiping gestures can be used for deleting messages. Like the desktop Outlook, Outlook mobile allows users to see appointment details, respond to Exchange meeting invites, and schedule meetings. It also incorporates the three-day view and «Interesting Calendars» features from Sunrise. Outlook mobile temporarily stores and indexes user data including email, attachments, calendar information, and contacts , along with login credentials, [54] in a «secure» form on Microsoft Azure servers located in the United States.

Additionally, the app does not support mobile device management , nor allows administrators to control how third-party cloud storage services are used with the app to interact with their users. Concerns surrounding these security issues have prompted some firms, including the European Parliament , to block the app on their Exchange servers.

It is designed to take existing email threads and turn them into a group-style conversation. The app lets users create groups, mention their contacts, share Office documents via OneDrive and work on them together, and participate in an email conversation. The app also allows the finding and joining of other Outlook Groups. It was tested internally at Microsoft and launched September 18, for Windows Phone 8. After its initial launch on Microsoft’s own platforms they launched the application for Android and iOS on September 23, Outlook Groups was updated on September 30, , that introduced a deep linking feature as well as fixing a bug that blocked the «send» button from working.

Outlook Groups was retired by Microsoft on May 1, Outlook was the first Outlook to switch from Internet Explorer rendering engine to Microsoft Word ‘s. For example, forms can no longer be embedded in an Outlook email. Outlook for Windows has very limited CSS support compared to various other e-mail clients.

No improvements have been made towards a more standards-compliant email client since the release of Outlook Outlook and Exchange Server internally handle messages, appointments, and items as objects in a data model which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model.

Outlook has also been criticized for having proprietary «Outlook extensions» to these Internet standards. Outlook both the web version and recent non-web versions promotes the usage of a proprietary.

Messages use. Compatibility with past or future Outlook versions is not documented nor guaranteed; [73] the format saw over 10 versions released since version 1 in The standard.

Standard-compliant email clients, like Mozilla Thunderbird , use additional headers to store software-specific information related e. Outlook uses a desktop metaphor including a closed envelope for unread messages, an open envelope for read messages, and a paperclip to show attachments.

As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook’s reputation in Office Outlook Among the most publicized security features are that Office Outlook does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Junk Mail filter. Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly purposed to add new functional capabilities into Outlook and automate various routine operations.

The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express. Outlook add-ins are not supported in Outlook Web App. The exact supported features such as. NET components for later generations were extended with each release. In March , Salesforce announced that its relationship intelligence platform, SalesforceIQ , would be able to seamlessly integrate with Outlook.

It also provides recommendations within the inbox on various aspects like appointment scheduling , contacts, responses, etc. Microsoft Outlook Hotmail Connector formerly Microsoft Office Outlook Connector , is a discontinued and defunct free add-in for Microsoft Outlook , and , intended to integrate Outlook. It uses DeltaSync , a proprietary Microsoft communications protocol that Hotmail formerly used.

In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts. Version Here are some ways to create tasks in Outlook:.

If you are in a meeting, take notes in OneNote. Flagged items in OneNote appear in the Outlook task list. Add tasks as they come to you by typing in the Type a new task box in the To-Do Bar or in the top of Task list, in a blank space in the Daily Task List, or by selecting New Task in the ribbon. Clean out tasks that you don’t need to do. For flagged messages that you want to keep, select Remove from List , otherwise, just Delete. Make tasks more actionable by changing the task subject of a flagged message.

To change the task subject, select the item in the To-Do Bar and type a new subject or right click, and then select Rename Task. Only the subject you see in your task list changes. Create and assign color categories to help you identify where you need to be to take the next step and to make some tasks stand out. Rearrange your tasks to group together similar tasks, such as tasks with the same category. To move a task, select the task in the task list and drag it. In this way, you can work on similar tasks together.

For tasks that will take some time, drag the tasks onto the calendar to set aside time to get these tasks done. The process of managing your task list shouldn’t take over your life! As part of good time management, you need time to deal with your messages, manage your appointments and tasks, and reflect on what you have to do. You can schedule this time for yourself with regular appointments and meetings on your calendar.

Your calendar should be treated as your real plan for your time — if you have scheduled it, then that is what you are committed to doing at that time. Deal with your messages. Setting aside time to deal with messages is especially important if you receive a lot of messages.

Even if you have rules set up so that only the important messages appear in your Inbox, you still need time to deal with those messages.

Tip: When processing and reading your messages, remove visual clutter by minimizing the Navigation Pane and To-Do Bar by selecting the Reading button in the status bar. To go back to everything open, select Normal just to the left of Reading.

Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities.

If you have a busy calendar, this is the time for:. Reflecting on what you’re doing, whether it’s a valuable use of your time, and whether you’re setting the right priorities.

Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed. To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks. Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message.

After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls if you have just a few.

Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower.

By «bulk processing» your tasks, you will make progress on all of your projects simultaneously. To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first. As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically.

This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag. If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.

Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search.

In these cases, start by searching in any folder Inbox , 1-Reference , etc. If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search.

Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics.

If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date.

Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group.

When you take these three steps, you know that your next action is to send another message or watch for a response. Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient.

Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later. Don’t send a follow-up message less than a day after the first message.

If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message.

Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules.

Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution.

In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step.

Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues.

In your message, mention that you are commenting inline. For example, include «See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response.

Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed. For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as » Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… » Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part.

Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control.

On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting.

To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant. The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available.

These groups can also include rooms, which can make it easier to find an available room to meet in. In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box. By default, Cached Exchange Mode is disabled.

Right-click the policy object that you want, and click Edit. The Group Policy Management Editor window opens. In the Default location for OST files text box, enter the default location for. For example:. You can define a new default location for both Personal Microsoft Outlook data files. The following table shows some settings that you can configure for Cached Exchange Mode. The following table shows some additional settings that you can configure for Exchange connectivity.

Planning considerations for deploying Outlook for Windows. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note This article is for IT Pros and admins that are deploying and configuring Outlook for Windows for users in their enterprises.

Note We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled. The Office Customization Tool can only be used to configure volume licensed versions of Outlook, such as the version of Outlook that comes with Office Standard In this article. Enable it to configure how much user email that Outlook synchronizes locally by date of message.

To allow all email messages regardless of date to synchronize to users’ local mailbox cache, enable and select All from the list.

By default, if you don’t configure this setting, Outlook synchronizes email messages sent or received in the last 12 months to users’ local mailbox cache. Enable it to turn off the Download Full Items option in Outlook. With this feature, you can translate emails and messages into over 70 languages. You also get access to a viewable transcript. With MS Outlook, you can draw or doodle on a standalone canvas with your finger, mouse, or pen. The program also offers some useful annotation features.

MS Outlook is a great choice among reliable email clients. While the rising popularity of Gmail has given the app a tough time, it continues to be a leading program to manage large volumes of emails. Moreover, MS Office Outlook receives regular updates and bug fixes , allowing you to leverage new features and functionalities without any hassles. Most importantly, if you already work with other Microsoft products, Outlook proves to be a convenient option with trouble-free and faster integration.

This site only leads to a paid subscription to Microsoft Office which I already have and is only the on-line version. I want the version that runs on my computer. Because I can’t get my emails when I should, this is all because Outlook just had stopped working; I have tried to download Outlook again, but having no luck with that either! Excellent software. Excellent software for using your message offline, it is more important software.

Pros: The external look Cons: Nothing More. Outlook is not available.. This version of Microsoft’s Outlook is no longer available and can therefor not be downloaded. I love microsoft although : Cons: registration procedure.

Laws concerning the use of this software vary from country to country.

 
 

Microsoft Privacy Statement – Microsoft privacy.Plan an upgrade from older versions of Office to Microsoft 365 Apps

 

For more information, see Configure site mailboxes in SharePoint Server. Outlook is configured to determine a user’s connection speed by checking the network adapter speed on the user’s computer supplied by the operating system. If the reported network adapter speed is KB or lower, the connection is defined as a slow connection.

When a slow connection to an Exchange Server computer is detected, Outlook helps users have a better experience if they reduce the less important information that is synchronized with the Exchange Server computer. Outlook makes the following changes to synchronization behavior for slow connections:.

Outlook continues to synchronize the Outlook data with mobile devices, and some client-side rules might run. We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled. When you synchronize a mobile device by using ActiveSync, for example, full items are downloaded in Outlook, and the synchronization process is less efficient than it is during regular Outlook synchronization to users’ computers.

The Download only headers setting for synchronization is designed for Outlook users who have dial-up connections or cellular wireless connections, to minimize network traffic when there is a slow or expensive connection. For a scenario where users’ actual data throughput is slow, even though their network adapters report a fast connection, you can disable automatic switching to downloading only headers by using the Group Policy option, Disallow On Slow Connections Only Download Headers.

Similarly, there might be connections that Outlook has determined are slow but which provide high data throughput to users. In this case, you can also disable automatic switching to downloading only headers. When an Outlook account is configured to use Cached Exchange Mode, there’s always a local copy of a user’s Exchange mailbox ready in an offline data file.

By default, the. When the user is online, the cached mailbox and OAB are periodically updated from Exchange Server in the background. Any email messages the user drafted while offline are automatically sent when that user is back online. If a user upgrades from an earlier version of Outlook to Outlook and you previously configured Outlook for Cached Exchange Mode, those old Cached Exchange Mode settings are automatically applied, including a new synchronization control for shared mailboxes.

The default location for new. As an administrator, you can configure a different. If you do not specify a different. The Mail to keep offline slider in the Server Settings dialog box in Outlook has been updated to apply to shared folders and lets you set a smaller synchronization window, available by default with Cached Exchange Mode in Outlook The slider allows an Outlook user to limit the email messages that are locally synchronized in a Microsoft Outlook data file.

By default, if Cached Exchange Mode is enabled, Outlook caches email messages only from the last 12 months and removes anything older from the local cache for the PC. These default settings depend on the device, with mobile devices having smaller default settings.

The email messages that are removed from the local cache are still available for users to view, but they’ll need to be connected to Exchange Server to view them.

Users can view messages that were removed from the local cache by scrolling to the end of a message list in a folder and clicking the message Click here to view more on Microsoft Exchange. Users can also change how much email to keep offline. You, the administrator, can change the default age or enforce the age of email messages that are removed from the local cache. Remember that customizing Cached Exchange Mode settings is optional.

In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box. By default, Cached Exchange Mode is disabled. Right-click the policy object that you want, and click Edit. The Group Policy Management Editor window opens. In the Default location for OST files text box, enter the default location for.

For example:. You can define a new default location for both Personal Microsoft Outlook data files. The following table shows some settings that you can configure for Cached Exchange Mode. The following table shows some additional settings that you can configure for Exchange connectivity. Planning considerations for deploying Outlook for Windows. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info.

Table of contents Exit focus mode. Table of contents. Note This article is for IT Pros and admins that are deploying and configuring Outlook for Windows for users in their enterprises.

Note We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled. The Office Customization Tool can only be used to configure volume licensed versions of Outlook, such as the version of Outlook that comes with Office Standard For example, if you have only a few minutes, make all of your phone calls if you have just a few. Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy.

Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By «bulk processing» your tasks, you will make progress on all of your projects simultaneously.

To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first. As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically.

This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag. If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions.

When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.

Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search. In these cases, start by searching in any folder Inbox , 1-Reference , etc.

If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items. If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search.

Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting.

Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date. Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group. When you take these three steps, you know that your next action is to send another message or watch for a response.

Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you.

Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later. Don’t send a follow-up message less than a day after the first message.

If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message. Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them.

Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules. Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up.

If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution.

In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step.

Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues. In your message, mention that you are commenting inline. For example, include «See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response. Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed.

For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as » Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… » Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it.

Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.

Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant. The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available. These groups can also include rooms, which can make it easier to find an available room to meet in.

In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment.

Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive. Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you.

This task will become your agenda for the meeting. If you want to discuss a set of messages or just one message…. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category. If you have more than three messages to discuss, don’t flag each one because they will pollute your task list.

Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go. Mark this task with the Meeting category.

If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server. OneNote provides a richer note-taking experience than Outlook tasks.

The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word. If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor.

If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes. After the meeting, you can send your notes to the attendees as a message.

When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting. To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments.

However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you.

In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar.

For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server. Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook.

Create contacts for:. People for whom you want to remember something or add information to their contact, such as their birthday. Create Contact Groups formerly known as personal distribution lists in Outlook when you want to make it easier to send messages to a group of people outside your corporation. For all groups inside your corporation, create a public Contact Group ask your IT administrator about how to do this.

Note: Quick Steps only apply to mail items for example, items in your Inbox. Reading a longer column of narrow text is easier than reading a shorter, wider section of text. The Navigation Pane folder list should be reserved for folders you use often. If it’s filled with folders you don’t even recognize, move all mail into the reference folder and delete your existing folders. In the Name box, type Me , and then select Font.

In the Conditional Formatting dialog box, select Condition. In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box. Note: You can use the drop-down menu to change the Where I am condition. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion.

In those cases, you might want to read and respond to only the last message in the conversation. You can also select an entire conversation and act on it. For example, there might be a lengthy series of messages where the last one simply states, «Thanks, that answers my question,» so you can just delete the whole conversation.

You can also see messages from other folders when you are in conversation view, which is very helpful when you receive a new message on a lengthy conversation — you can see the whole history, including your replies. A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with.

Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account Exchange Server , you can add other accounts such as Outlook. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not. Some people try to use the read and unread states to indicate whether a message is new or a reference item.

Inevitably, messages will be reread, and the mental tax of figuring out what you need to do will be paid again. A far more efficient Inbox plan is to go through your messages and decide what to do with each one. Then it should leave your Inbox — not remain «unread. By having a limited number of folders to look in 1-Reference and 2-Personal , you don’t have to worry about misfiling a message or needing to copy it into multiple folders if it applies to more than one topic or project.

That’s not to say that there isn’t a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively. By having a single folder, you don’t have to think about which folder holds which messages, and you know that everything in this folder is something that you have looked at before and wanted to keep.

Having multiple folders means that each time you file a message, you are forced to decide which folder to use. This becomes even more complicated if there is more than one appropriate folder per message. Since many folders go unused when there are multiple choices, this creates clutter. Although it might seem like a big deal to leave all of your messages in your Inbox, there is a hidden cost you pay every time you look at a message and wonder, «Is this something I have to deal with or is this just here for reference?

Your Inbox is a place that other people can manipulate; what you put in your reference folder is strictly up to you. Different archiving rates You should have different folders for different Contact Groups based on topic and frequency of AutoArchiving.

For example, if you are on a carpooling Contact Group, the messages in the Carpool folder should be deleted daily. A Contact Group covering a work-related topic should be archived less frequently, such as annually. Efficient conversation grouping When you have separate folders for topical Contact Groups, you can see entire conversations grouped together.

Should you need to, you can efficiently search within a folder. Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox. Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time.

Let rules help you to read what is most interesting and pertinent to you. Corporate-level messages with important news for example, from the CEO and messages from your IT department about server downtime should not go into a folder. Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder. If you subscribe to several RSS Feeds, treat them like another distribution list. If your corporate policy dictates that you have multiple folders for each type of item, follow that policy.

As time goes on, you will likely receive more and more messages. Rather, just read the messages that are important for you to read. Rules will help you prioritize important messages and minimize distractions. Two days from now or the last day of the work week, whichever comes first.

With the default settings, on Monday, this is Wednesday; on Tuesday, this is Thursday. This action will delete old tasks and remove the flag from flagged messages and contacts without deleting the items. Delete all of the categories that you don’t plan to use. The same category set applies to all items, so if you use a category for contacts, keep it. When creating color categories, be thoughtful in your color choices.

Over time, you will be able to look at your task list and determine just by color whether the task is presently actionable. For example, if Home is purple, and you are at work, you can’t do any purple tasks. If you have a busy calendar, this might be the only way you can get dedicated time to do your job.

It also helps you to make a commitment to doing work — if you put it on your calendar, you should be committed to doing that work at that time. If someone schedules over your work time, make sure to reschedule your time. Don’t cheat yourself! If you have more than 20 items in your Inbox, process the last week of messages and then select the remaining messages and move them to your 1-Reference folder.

Yes, you can do this, and it will feel great. If you feel overwhelmed by messages, you are probably receiving more than you can possibly handle, and you might need to set up more aggressive rules.

Try analyzing where your messages are coming from by arranging your messages by From and then collapse all of the headers. Are you reading Contact Groups that you don’t need to read? If so, create a rule. If you change your view, don’t forget to change it back!

If you are short on time, for example, between meetings, you can read the messages in blue — messages sent directly to you. Often these messages are waiting on you for the next step and are the most important. For many of us, reading messages is nearly an addiction. Spend 20 minutes in the morning going through your messages, and then turn your attention to doing a daily review of your task list. Then get on with your day! Limiting the time you spend reading messages to once in the morning and once at the end of the day could significantly improve your productivity.

Try it for a full week and see for yourself. Some tasks require more room for planning. For these tasks, use OneNote. For example, if you are planning a project with multiple steps, nested tasks, and so on, OneNote is a more appropriate tool. If you just want to remember a few related tasks, list them in the body of the task. If there are related messages, drag them into the task. If possible, keep your personal and business tasks in one place. Keeping one list reduces the number of places that you need to look for what needs to be done.

Even if you already have only one list, use categories to sort your personal from business tasks and manage your list effectively. Your personal tasks will be stored on your company’s Exchange Server and could be visible to your IT department, so only put appropriate personal tasks on your list.

Keeping tasks in your head doesn’t work. You can stop spending brain power reminding yourself of your tasks «Okay, remember to send John a message about the templates, send John a message about the templates…» and focus on the activity at hand.

You can have easy access to a set of messages on a particular topic for a meeting. As you receive messages on that topic, mark them with the category. When you meet, mark complete on the messages that you have discussed. There are many excellent books and philosophies of time management from the following sources:. Lifehacker Tips and downloads for getting things done. Outlook Outlook Outlook Outlook More Note: Quick Steps only apply to messages. Need more help? Expand your skills.

Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon. Pictures helped. Didn’t match my screen.

Web applications. replace.me is a free webmail version of Microsoft Outlook, using a similar user replace.meally known as Hotmail, it was rebranded as replace.me in Outlook on the web (previously called Exchange Web Connect, Outlook Web Access, and Outlook Web App) is a web business version of Microsoft Outlook, and is included in Office , Exchange . Jul 12,  · Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices. For example, Word, PowerPoint, Excel, Outlook, and OneNote, as well as Teams. Aug 08,  · Offline data file .ost file) and Offline Address Book (OAB) When an Outlook account is configured to use Cached Exchange Mode, there’s always a local copy of a user’s Exchange mailbox ready in an offline data file .ost file) on the user’s computer. By default, replace.me file is in the C:\Users\\AppData\Local\Microsoft\Outlook. Create a free replace.me account Stay up to date with the latest from Outlook. News and social. Follow us on Twitter @Outlook to get the latest news and updates. Microsoft Outlook with a Microsoft subscription is the latest version of Outlook. Previous versions include Outlook , Outlook , and Outlook Follow Microsoft

Microsoft collects data from you, through our interactions with you and through our products. You provide some of this data directly, and we get some of it by collecting data about your interactions, use, and experiences with our products. The data we collect depends on the context of your interactions with Microsoft and the choices you make, including your privacy settings and the products and features you use.

We also obtain data about you from third parties. If you represent an organization, such as a business or school, that utilizes Enterprise and Developer Products from Microsoft, please see the Enterprise and developer products section of this privacy statement to learn how we process your data.

If you are an end user of a Microsoft product or a Microsoft account provided by your organization, please see the Products provided by your organization and the Microsoft account sections for more information. You have choices when it comes to the technology you use and the data you share. When we ask you to provide personal data, you can decline. Many of our products require some personal data to provide you with a service. If you choose not to provide data required to provide you with a product or feature, you cannot use that product or feature.

We will notify you if this is the case at the time. Where providing the data is optional, and you choose not to share personal data, features like personalization that use such data will not work for you. Microsoft collects data from you, through our interactions with you and through our products for a variety of purposes described below, including to operate effectively and provide you with the best experiences with our products.

We get some of it by collecting data about your interactions, use, and experience with our products and communications. We also obtain data from third parties. We protect data obtained from third parties according to the practices described in this statement, plus any additional restrictions imposed by the source of the data.

These third-party sources vary over time and include:. When you are asked to provide personal data, you can decline. Many of our products require some personal data to operate and provide you with a service. If you choose not to provide data required to operate and provide you with a product or feature, you cannot use that product or feature.

Where providing the data is optional, and you choose not to share personal data, features like personalization that use the data will not work for you. The data we collect depends on the context of your interactions with Microsoft and the choices you make including your privacy settings , the products and features you use, your location, and applicable law.

Name and contact data. Your first and last name, email address, postal address, phone number, and other similar contact data. Passwords, password hints, and similar security information used for authentication and account access. Demographic data. Data about you such as your age, gender, country, and preferred language. Payment data. Data to process payments, such as your payment instrument number such as a credit card number and the security code associated with your payment instrument.

Subscription and licensing data. Information about your subscriptions, licenses, and other entitlements. Data about your use of Microsoft products. In some cases, such as search queries, this is data you provide in order to make use of the products. In other cases, such as error reports, this is data we generate. Other examples of interactions data include:. Content of your files and communications you input, upload, receive, create, and control.

For example, if you transmit a file using Skype to another Skype user, we need to collect the content of that file to display it to you and the other user. If you receive an email using Outlook. Other content we collect when providing products to you include:. Video or recordings. Recordings of events and activities at Microsoft buildings, retail spaces, and other locations.

If you enter Microsoft Store locations or other facilities, or attend a Microsoft event that is recorded, we may process your image and voice data. Feedback and ratings. Information you provide to us and the content of messages you send to us, such as feedback, survey data, and product reviews you write. Traffic data. Traffic data indicates with whom you have communicated and when your communications occurred. We will process your traffic data only as required to provide, maintain, and improve our communications services and we do so with your consent.

Product-specific sections below describe data collection practices applicable to use of those products. Microsoft uses the data we collect to provide you with rich, interactive experiences.

In particular, we use data to:. We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research. In carrying out these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.

Our processing of personal data for these purposes includes both automated and manual human methods of processing. Our automated methods often are related to and supported by our manual methods.

For example, our automated methods include artificial intelligence AI , which we think of as a set of technologies that enable computers to perceive, learn, reason, and assist in decision-making to solve problems in ways that are similar to what people do.

To build, train, and improve the accuracy of our automated methods of processing including AI , we manually review some of the predictions and inferences produced by the automated methods against the underlying data from which the predictions and inferences were made.

For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies.

Microsoft uses the data we collect to provide you rich, interactive experiences. For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products. For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations.

However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law. For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number.

When we transfer personal data from the European Economic Area, we do so based on a variety of legal mechanisms, as described in the Where we store and process personal data section of this privacy statement. We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized.

We also share data with Microsoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Microsoft and its customers.

We share your personal data with your consent or as necessary to complete any transaction or provide any product you have requested or authorized. For example, we share your content with third parties when you tell us to do so, such as when you send an email to a friend, share photos and documents on OneDrive, or link accounts with another service.

If you use a Microsoft product provided by an organization you are affiliated with, such as an employer or school, or use an email address provided by such organization to access Microsoft products, we share certain data, such as interaction data and diagnostic data to enable your organization to manage the products. When you provide payment data to make a purchase, we will share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction.

In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries. We also share personal data with vendors or agents working on our behalf for the purposes described in this statement. For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions.

In such cases, these companies must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose. We may also disclose personal data as part of a corporate transaction such as a merger or sale of assets.

Finally, we will retain, access, transfer, disclose, and preserve personal data, including your content such as the content of your emails in Outlook. For more information about data we disclose in response to requests from law enforcement and other government agencies, please see our Law Enforcement Requests Report. Please note that some of our products include links to or otherwise enable you to access products of third parties whose privacy practices differ from those of Microsoft.

If you provide personal data to any of those products, your data is governed by their privacy policies. You can also make choices about the collection and use of your data by Microsoft. You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide.

In some cases, your ability to access or control your personal data will be limited, as required or permitted by applicable law. How you can access or control your personal data will also depend on which products you use. For example, you can:. Not all personal data processed by Microsoft can be accessed or controlled via the tools above. If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form.

We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report. You can access and control your personal data that Microsoft has obtained with tools Microsoft provides to you, which are described below, or by contacting Microsoft.

For instance:. You can also object to or restrict the use of your personal data by Microsoft. For example, you can object at any time to our use of your personal data:. If your organization, such as your employer, school, or service provider, provides you with access to and is administering your use of Microsoft products, contact your organization to learn more about how to access and control your personal data.

You can access and control your personal data that Microsoft has obtained, and exercise your data protection rights, using various tools we provide. The tools most useful to you will depend on our interactions with you and your use of our products. Here is a general list of tools we provide to help you control your personal data; specific products may provide additional controls.

We will respond to requests to control your personal data as required by applicable law. You can choose whether you wish to receive promotional communications from Microsoft by email, SMS, physical mail, and telephone. If you receive promotional email or SMS messages from us and would like to opt out, you can do so by following the directions in that message. You can also make choices about the receipt of promotional email, telephone calls, and postal mail by signing in with your personal Microsoft account, and viewing your communication permissions where you can update contact information, manage Microsoft-wide contact preferences, opt out of email subscriptions, and choose whether to share your contact information with Microsoft partners.

If you do not have a personal Microsoft account, you can manage your Microsoft email contact preferences by using this web form. These choices do not apply to mandatory service communications that are part of certain Microsoft products, programs, activities, or to surveys or other informational communications that have their own unsubscribe method. To opt out of receiving interest-based advertising from Microsoft, visit our opt-out page.

When you opt out, your preference is stored in a cookie that is specific to the web browser you are using. The opt-out cookie has an expiration date of five years. If you delete the cookies on your device, you need to opt out again. You can also link your opt-out choice with your personal Microsoft account. It will then apply on any device where you use that account and will continue to apply until someone signs in with a different personal Microsoft account on that device.

If you delete the cookies on your device, you will need to sign in again for the settings to apply. For Microsoft-controlled advertising that appears in apps on Windows, you may use the opt-out linked to your personal Microsoft account, or opt out of interest-based advertising by turning off the advertising ID in Windows settings. Because the data used for interest-based advertising is also used for other required purposes including providing our products, analytics, and fraud detection , opting out of interest-based advertising does not stop that data collection.

You will continue to get ads, although they may be less relevant to you. You can opt out of receiving interest-based advertising from third parties we partner with by visiting their sites see above. Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie.

We use cookies and similar technologies for storing and honoring your preferences and settings, enabling you to sign in, providing interest-based advertising, combating fraud, analyzing how our products perform, and fulfilling other legitimate purposes. Microsoft apps use additional identifiers, such as the advertising ID in Windows described in the Advertising ID section of this privacy statement, for similar purposes. Our websites may include web beacons, cookies, or similar technologies from third-party service providers.

You have a variety of tools to control the data collected by cookies, web beacons, and similar technologies. For example, you can use controls in your internet browser to limit how the websites you visit are able to use cookies and to withdraw your consent by clearing or blocking cookies.

This data often consists of a string of numbers and letters that uniquely identifies your computer, but it can contain other information as well. Some cookies are placed by third parties acting on our behalf. We use cookies and similar technologies to store and honor your preferences and settings, enable you to sign-in, provide interest-based advertising, combat fraud, analyze how our products perform, and fulfill other legitimate purposes described below.

Microsoft apps use additional identifiers, such as the advertising ID in Windows, for similar purposes, and many of our websites and applications also contain web beacons or other similar technologies, as described below.

Microsoft uses cookies and similar technologies for several purposes, depending on the context or product, including:. Where required, we obtain your consent prior to placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication. Some of the cookies we commonly use are listed below. This list is not exhaustive, but it is intended to illustrate the primary purposes for which we typically set cookies. If you visit one of our websites, the site will set some or all of the following cookies:.

In addition to the cookies Microsoft sets when you visit our websites, third parties can also set cookies when you visit Microsoft sites. For example:. For a list of the third parties that set cookies on our websites, including service providers acting on our behalf, please visit our third party cookie inventory. On some of our websites, a list of third parties is available directly on the site.

The third parties on these sites may not be included in the list on our third party cookie inventory. Most web browsers automatically accept cookies but provide controls that allow you to block or delete them. As mentioned above, where required, we obtain your consent before placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication.

We separate these optional cookies by purpose, such as for advertising and social media purposes. You may consent to certain categories of optional cookies and not others. Certain features of Microsoft products depend on cookies. If you choose to block cookies, you cannot sign in or use some of those features, and preferences that are dependent on cookies will be lost.

If you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, are deleted and will need to be recreated. Additional privacy controls that can impact cookies, including the tracking protections feature of Microsoft browsers, are described in the How to access and control your personal data section of this privacy statement. Some Microsoft webpages contain electronic tags known as web beacons that we use to help deliver cookies on our websites, count users who have visited those websites, and deliver co-branded products.

We also include web beacons or similar technologies in our electronic communications to determine whether you open and act on them. In addition to placing web beacons on our own websites, we sometimes work with other companies to place our web beacons on their websites or in their advertisements.

This helps us to, for example, develop statistics on how often clicking on an advertisement on a Microsoft website results in a purchase or other action on the advertiser’s website. It also allows us to understand your activity on the website of a Microsoft partner in connection with your use of a Microsoft product or service. Finally, Microsoft products often contain web beacons or similar technologies from third-party analytics providers, which help us compile aggregated statistics about the effectiveness of our promotional campaigns or other operations.

These technologies enable the analytics providers to set or read their own cookies or other identifiers on your device, through which they can collect information about your online activities across applications, websites, or other products. However, we prohibit these analytics providers from using web beacons on our sites to collect or access information that directly identifies you such as your name or email address You can opt out of data collection or use by some of these analytics providers by visiting any of the following sites: Adjust , AppsFlyer , Clicktale , Flurry Analytics , Google Analytics requires you to install a browser add-on , Kissmetrics , Mixpanel , Nielsen , Acuity Ads , WebTrends or Optimizely.

In addition to standard cookies and web beacons, our products can also use other similar technologies to store and read data files on your computer. This is typically done to maintain your preferences or to improve speed and performance by storing certain files locally.

But, like standard cookies, these technologies can also store a unique identifier for your computer, which can then track behavior. Local Shared Objects or «Flash cookies. To learn how to manage or block Flash cookies, go to the Flash Player help page. Silverlight Application Storage. Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage.

To learn how to manage or block such storage, see the Silverlight section of this privacy statement. If you use a Microsoft product with an account provided by an organization you are affiliated with, such as your work or school account, that organization can:. If you lose access to your work or school account in event of change of employment, for example , you may lose access to products and the content associated with those products, including those you acquired on your own behalf, if you used your work or school account to sign in to such products.

Many Microsoft products are intended for use by organizations, such as schools and businesses. Please see the Enterprise and developer products section of this privacy statement. If your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any.

When you use social features in Microsoft products, other users in your network may see some of your activity. To learn more about the social features and other functionality, please review documentation or help content specific to the Microsoft product. Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement.

For more information on our business operations, please see the Enterprise and developer products section. For Microsoft products provided by your K school, including Microsoft Education, Microsoft will:. With a Microsoft account, you can sign in to Microsoft products, as well as those of select Microsoft partners.

Personal data associated with your Microsoft account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites. Signing in to your Microsoft account enables personalization and consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

If you sign into a service offered by a third party with your Microsoft account, you will share with that third party the account data required by that service.

With a Microsoft account, you can sign into Microsoft products, as well as those of select Microsoft partners. Signing into your Microsoft account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

There are three types of Microsoft account:. Personal Microsoft accounts. The data associated with your personal Microsoft account, and how that data is used, depends on how you use the account. Work or school accounts. The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account.

If your employer or school uses Azure Active Directory AAD to manage the account it provides you, you can use your work or school account to sign in to Microsoft products, such as Microsoft and Office , and third-party products provided to you by your organization.

If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Microsoft or third-party products that you acquire for yourself.

Third-party accounts. The data associated with a third-party Microsoft account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account. Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account.

When a Microsoft product collects age, and there is an age in your jurisdiction under which parental consent or authorization is required to use the product, the product will either block users under that age or will ask them to provide consent or authorization from a parent or guardian before they can use it. We will not knowingly ask children under that age to provide more data than is required to provide for the product. Once parental consent or authorization is granted, the child’s account is treated much like any other account.

The child can access communication services, like Outlook and Skype, and can freely communicate and share data with other users of all ages. Learn more about parental consent and Microsoft child accounts. Parents or guardians can change or revoke the consent choices previously made, and review, edit, or request the deletion of the personal data of the children for whom they provided consent or authorization.

What is Xbox? Xbox is the gaming and entertainment division of Microsoft. Xbox hosts an online network that consists of software and enables online experiences crossing multiple platforms. This network lets your child find and play games, view content, and connect with friends on Xbox and other gaming and social networks. Children can connect to the Xbox network using Xbox consoles, Windows devices, and mobile devices Android and iPhone. Xbox consoles are devices your child can use to find and play games, movies, music, and other digital entertainment.

When they sign in to Xbox, in apps, games or on a console, we assign a unique identifier to their device. Xbox continues to provide new experiences in client apps that are connected to and backed by services such as Xbox network and cloud gaming.

When signed in to an Xbox experience, we collect required data to help keep these experiences reliable, up to date, secure, and performing as expected.

Data we collect when you create an Xbox profile. You as the parent or guardian are required to consent to the collection of personal data from a child under 13 years old. With your permission, your child can have an Xbox profile and use the online Xbox network.

During the child Xbox profile creation, you will sign in with your own Microsoft account to verify that you are an adult organizer in your Microsoft family group.

We collect an alternate email address or phone number to boost account security. If your child needs help accessing their account, they will be able to use one of these alternates to validate they own the Microsoft account.

Data we collect. If your child uses an Xbox console or Xbox app on another device capable of accessing the Xbox network, and that device includes a storage device hard drive or memory unit , usage data will be stored on the storage device and sent to Microsoft the next time they sign in to Xbox, even if they have been playing offline. Xbox console diagnostic data. If your child uses an Xbox console, the console will send required data to Microsoft.

Required data is the minimum data necessary to help keep Xbox safe, secure, up to date, and performing as expected. Game captures. Any player in a multiplayer game session can record video game clips and capture screenshots of their view of the game play. If a player activates this feature, Microsoft uses the resulting text data to provide captioning of chat for players who need it.

Data use. Microsoft uses the data we collect to improve gaming products and experiences— making it safer and more fun over time. Data we collect also enables us to provide your child with personalized, curated experiences. This includes connecting them to games, content, services, and recommendations. Xbox data viewable by others. In order to help make the Xbox network a safe gaming environment and enforce the Community Standards for Xbox, we may collect and review voice, text, images, videos and in-game content such as game clips your child uploads, conversations they have, and things they post in clubs and games.

Xbox data shared with game and apps publishers. When your child uses an Xbox online game or any network-connected app on their Xbox console, PC, or mobile device, the publisher of that game or app has access to data about their usage to help the publisher deliver, support, and improve its product.

Third-party publishers and developers of games and apps have their own distinct and independent relationship with users and their collection and usage of personal data is subject to their specific privacy policies. For example, publishers may choose to disclose or display game data such as on leaderboards through their own services.

You may find their policies linked from the game or app detail pages in our stores. To stop sharing game or app data with a publisher, remove its games or app from all devices where they have been installed. Managing child settings. The dashboard allows you to review your child’s personal information, have it deleted, and refuse to permit further collection or use of your child’s information.

Below you will find additional privacy information, such as how we secure your data, where we process your data, and how long we retain your data. You can find more information on Microsoft and our commitment to protecting your privacy at Microsoft Privacy. Microsoft is committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorized access, use, or disclosure. For example, we store the personal data you provide on computer systems that have limited access and are in controlled facilities.

When we transmit highly confidential data such as a credit card number or password over the internet, we protect it through the use of encryption. Microsoft complies with applicable data protection laws, including applicable security breach notification laws.

Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other country where Microsoft or its affiliates, subsidiaries, or service providers operate facilities.

The storage location s are chosen in order to operate efficiently, to improve performance, and to create redundancies in order to protect the data in the event of an outage or other problem. We transfer personal data from the European Economic Area, the United Kingdom, and Switzerland to other countries, some of which have not yet been determined by the European Commission to have an adequate level of data protection.

For example, their laws may not guarantee you the same rights, or there may not be a privacy supervisory authority there that is capable of addressing your complaints. Microsoft Corporation complies with the EU-U. Privacy Shield Framework and Swiss-U. Privacy Shield Framework as set forth by the U. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the United Kingdom, and Switzerland to the United States, although Microsoft does not rely on the EU-U.

If third-party agents process personal data on our behalf in a manner inconsistent with the principles of either Privacy Shield framework, we remain liable unless we prove we are not responsible for the event giving rise to the damage.

The controlled U. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, visit the Privacy Shield website. If you have a question or complaint related to participation by Microsoft in the EU-U. Privacy Shield, we encourage you to contact us via our web form.

For any complaints related to the Privacy Shield frameworks that Microsoft cannot resolve directly, we have chosen to cooperate with the relevant EU Data Protection Authority, or a panel established by the European data protection authorities, for resolving disputes with EU individuals, and with the Swiss Federal Data Protection and Information Commissioner FDPIC for resolving disputes with Swiss individuals.

As further explained in the Privacy Shield Principles, binding arbitration is available to address residual complaints not resolved by other means. Microsoft is subject to the investigatory and enforcement powers of the U. Microsoft retains personal data for as long as necessary to provide the products and fulfill the transactions you have requested, or for other legitimate purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements.

With Skype’s Meet Now, you can connect with the women that inspire you with just one click. Meet some of our female colleagues in Skype who inspire us. Free video calls with one click, no sign ups, no downloads, no passwords. The Skype team has added the ability to Raise Hand during a group call, with 8. Learn how to utilise this feature for your best Skype experience. The Skype team has worked hard and we have added the possibility to Custom your reactions , with 8.

Learn how to add your favourite emojis and customise your reactions. To elevate your experience we’ve added the ability to replace your background.

This way you can keep doing what you love but with that extra bit of privacy you might need. We are proud to bring you Meet Now experience on Skype!

Set up your call and invite both Skype and external users in as little as 2 clicks. A few months back, we announced the launch of split window for Windows 10, which lets you put your contact list in one window, and each conversation you open in separate windows.

You can now call and have up to 50 people in a call, all at once. Enjoy our latest features on the new Skype for Web using the most current versions of Microsoft Edge or Google Chrome. The slider allows an Outlook user to limit the email messages that are locally synchronized in a Microsoft Outlook data file.

By default, if Cached Exchange Mode is enabled, Outlook caches email messages only from the last 12 months and removes anything older from the local cache for the PC. These default settings depend on the device, with mobile devices having smaller default settings. The email messages that are removed from the local cache are still available for users to view, but they’ll need to be connected to Exchange Server to view them. Users can view messages that were removed from the local cache by scrolling to the end of a message list in a folder and clicking the message Click here to view more on Microsoft Exchange.

Users can also change how much email to keep offline. You, the administrator, can change the default age or enforce the age of email messages that are removed from the local cache. Remember that customizing Cached Exchange Mode settings is optional. In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box. By default, Cached Exchange Mode is disabled. Right-click the policy object that you want, and click Edit.

The Group Policy Management Editor window opens. In the Default location for OST files text box, enter the default location for. For example:. You can define a new default location for both Personal Microsoft Outlook data files. The following table shows some settings that you can configure for Cached Exchange Mode.

The following table shows some additional settings that you can configure for Exchange connectivity. Planning considerations for deploying Outlook for Windows. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note This article is for IT Pros and admins that are deploying and configuring Outlook for Windows for users in their enterprises. Note We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled.

The Office Customization Tool can only be used to configure volume licensed versions of Outlook, such as the version of Outlook that comes with Office Standard In this article.

Enable it to configure how much user email that Outlook synchronizes locally by date of message. To allow all email messages regardless of date to synchronize to users’ local mailbox cache, enable and select All from the list.

By default, if you don’t configure this setting, Outlook synchronizes email messages sent or received in the last 12 months to users’ local mailbox cache.

Enable it to turn off the Download Full Items option in Outlook.

Outlook was the first Outlook to switch from Internet Explorer rendering engine to Microsoft Word ‘s. For example, forms can no longer be embedded in an Outlook email. Outlook for Windows has very limited CSS support compared to various other e-mail clients.

No improvements have been made towards a more standards-compliant email client since the release of Outlook Outlook and Exchange Server internally handle messages, appointments, and items as objects in a data model which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model.

Outlook has also been criticized for having proprietary «Outlook extensions» to these Internet standards. Outlook both the web version and recent non-web versions promotes the usage of a proprietary. Messages use. Compatibility with past or future Outlook versions is not documented nor guaranteed; [73] the format saw over 10 versions released since version 1 in The standard. Standard-compliant email clients, like Mozilla Thunderbird , use additional headers to store software-specific information related e.

Outlook uses a desktop metaphor including a closed envelope for unread messages, an open envelope for read messages, and a paperclip to show attachments.

As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook’s reputation in Office Outlook Among the most publicized security features are that Office Outlook does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Junk Mail filter. Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly purposed to add new functional capabilities into Outlook and automate various routine operations.

The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may be developed in Microsoft Visual Studio or third-party tools such as Add-in Express. Outlook add-ins are not supported in Outlook Web App. The exact supported features such as. NET components for later generations were extended with each release.

In March , Salesforce announced that its relationship intelligence platform, SalesforceIQ , would be able to seamlessly integrate with Outlook. It also provides recommendations within the inbox on various aspects like appointment scheduling , contacts, responses, etc.

Microsoft Outlook Hotmail Connector formerly Microsoft Office Outlook Connector , is a discontinued and defunct free add-in for Microsoft Outlook , and , intended to integrate Outlook.

It uses DeltaSync , a proprietary Microsoft communications protocol that Hotmail formerly used. In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts.

Version This meant that calendar features became free for all users, except for task synchronization which became unavailable. In April , version Microsoft Outlook and later have intrinsic support for accessing Outlook.

Microsoft Hotmail Connector add-in described above helps importing emails from Hotmail accounts. Outlook later integrated the functionality of this add-in and added the ability to import email as well as a calendar through Exchange ActiveSync protocol.

There are some ways to get the emails from Thunderbird ; the first is to use a tool [85] that can convert a Thunderbird folder to a format that can be imported from Outlook Express.

This method must be processed folder by folder. The other method is to use a couple of free tools that keep the original folder structure. From Wikipedia, the free encyclopedia. Email, notes, task, calendar software and contact management. This article is about the device software.

For web platforms, see Outlook. An email inbox in Outlook only UI version , running on Windows Office Beta Channel This section is in list format but may read better as prose. You can help by converting this section , if appropriate. Editing help is available. That way, you can always adjust the shared screen to exactly the size you need. Get a closer look at a shared screen at any time, so you never miss a detail. From marathon video calls to wedding bells, this couple relied on Skype to stay connected while living thousands of miles apart.

As citizens of the world were faced with the question of how to navigate these challenging times, they looked to technology to find inventive ways to stay connected. Read on to see our plans for an improved, faster, reliable, and super modern-looking Skype.

We’ve been listening closely to your feedback, and many of the changes come directly from your suggestions. Check out some of the highlights we will bring to you over the next few months. Break the ice on your next Skype call by showing off your favorite Super Hero. In particular, we use data to:. We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.

In carrying out these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.

Our processing of personal data for these purposes includes both automated and manual human methods of processing. Our automated methods often are related to and supported by our manual methods.

For example, our automated methods include artificial intelligence AI , which we think of as a set of technologies that enable computers to perceive, learn, reason, and assist in decision-making to solve problems in ways that are similar to what people do.

To build, train, and improve the accuracy of our automated methods of processing including AI , we manually review some of the predictions and inferences produced by the automated methods against the underlying data from which the predictions and inferences were made.

For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies.

Microsoft uses the data we collect to provide you rich, interactive experiences. For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products.

For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations.

However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law. For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number. When we transfer personal data from the European Economic Area, we do so based on a variety of legal mechanisms, as described in the Where we store and process personal data section of this privacy statement.

We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized. We also share data with Microsoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Microsoft and its customers.

We share your personal data with your consent or as necessary to complete any transaction or provide any product you have requested or authorized. For example, we share your content with third parties when you tell us to do so, such as when you send an email to a friend, share photos and documents on OneDrive, or link accounts with another service. If you use a Microsoft product provided by an organization you are affiliated with, such as an employer or school, or use an email address provided by such organization to access Microsoft products, we share certain data, such as interaction data and diagnostic data to enable your organization to manage the products.

When you provide payment data to make a purchase, we will share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction.

In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries. We also share personal data with vendors or agents working on our behalf for the purposes described in this statement. For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions. In such cases, these companies must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose.

We may also disclose personal data as part of a corporate transaction such as a merger or sale of assets. Finally, we will retain, access, transfer, disclose, and preserve personal data, including your content such as the content of your emails in Outlook. For more information about data we disclose in response to requests from law enforcement and other government agencies, please see our Law Enforcement Requests Report. Please note that some of our products include links to or otherwise enable you to access products of third parties whose privacy practices differ from those of Microsoft.

If you provide personal data to any of those products, your data is governed by their privacy policies. You can also make choices about the collection and use of your data by Microsoft. You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide. In some cases, your ability to access or control your personal data will be limited, as required or permitted by applicable law. How you can access or control your personal data will also depend on which products you use.

For example, you can:. Not all personal data processed by Microsoft can be accessed or controlled via the tools above. If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form.

We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report. You can access and control your personal data that Microsoft has obtained with tools Microsoft provides to you, which are described below, or by contacting Microsoft.

For instance:. You can also object to or restrict the use of your personal data by Microsoft. For example, you can object at any time to our use of your personal data:. If your organization, such as your employer, school, or service provider, provides you with access to and is administering your use of Microsoft products, contact your organization to learn more about how to access and control your personal data.

You can access and control your personal data that Microsoft has obtained, and exercise your data protection rights, using various tools we provide.

The tools most useful to you will depend on our interactions with you and your use of our products. Here is a general list of tools we provide to help you control your personal data; specific products may provide additional controls. We will respond to requests to control your personal data as required by applicable law. You can choose whether you wish to receive promotional communications from Microsoft by email, SMS, physical mail, and telephone. If you receive promotional email or SMS messages from us and would like to opt out, you can do so by following the directions in that message.

You can also make choices about the receipt of promotional email, telephone calls, and postal mail by signing in with your personal Microsoft account, and viewing your communication permissions where you can update contact information, manage Microsoft-wide contact preferences, opt out of email subscriptions, and choose whether to share your contact information with Microsoft partners.

If you do not have a personal Microsoft account, you can manage your Microsoft email contact preferences by using this web form. These choices do not apply to mandatory service communications that are part of certain Microsoft products, programs, activities, or to surveys or other informational communications that have their own unsubscribe method.

To opt out of receiving interest-based advertising from Microsoft, visit our opt-out page. When you opt out, your preference is stored in a cookie that is specific to the web browser you are using. The opt-out cookie has an expiration date of five years. If you delete the cookies on your device, you need to opt out again. You can also link your opt-out choice with your personal Microsoft account. It will then apply on any device where you use that account and will continue to apply until someone signs in with a different personal Microsoft account on that device.

If you delete the cookies on your device, you will need to sign in again for the settings to apply. For Microsoft-controlled advertising that appears in apps on Windows, you may use the opt-out linked to your personal Microsoft account, or opt out of interest-based advertising by turning off the advertising ID in Windows settings.

Because the data used for interest-based advertising is also used for other required purposes including providing our products, analytics, and fraud detection , opting out of interest-based advertising does not stop that data collection.

You will continue to get ads, although they may be less relevant to you. You can opt out of receiving interest-based advertising from third parties we partner with by visiting their sites see above. Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie.

We use cookies and similar technologies for storing and honoring your preferences and settings, enabling you to sign in, providing interest-based advertising, combating fraud, analyzing how our products perform, and fulfilling other legitimate purposes. Microsoft apps use additional identifiers, such as the advertising ID in Windows described in the Advertising ID section of this privacy statement, for similar purposes.

Our websites may include web beacons, cookies, or similar technologies from third-party service providers. You have a variety of tools to control the data collected by cookies, web beacons, and similar technologies. For example, you can use controls in your internet browser to limit how the websites you visit are able to use cookies and to withdraw your consent by clearing or blocking cookies.

This data often consists of a string of numbers and letters that uniquely identifies your computer, but it can contain other information as well. Some cookies are placed by third parties acting on our behalf. We use cookies and similar technologies to store and honor your preferences and settings, enable you to sign-in, provide interest-based advertising, combat fraud, analyze how our products perform, and fulfill other legitimate purposes described below.

Microsoft apps use additional identifiers, such as the advertising ID in Windows, for similar purposes, and many of our websites and applications also contain web beacons or other similar technologies, as described below. Microsoft uses cookies and similar technologies for several purposes, depending on the context or product, including:. Where required, we obtain your consent prior to placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication.

Some of the cookies we commonly use are listed below. This list is not exhaustive, but it is intended to illustrate the primary purposes for which we typically set cookies. If you visit one of our websites, the site will set some or all of the following cookies:.

In addition to the cookies Microsoft sets when you visit our websites, third parties can also set cookies when you visit Microsoft sites. For example:. For a list of the third parties that set cookies on our websites, including service providers acting on our behalf, please visit our third party cookie inventory. On some of our websites, a list of third parties is available directly on the site. The third parties on these sites may not be included in the list on our third party cookie inventory.

Most web browsers automatically accept cookies but provide controls that allow you to block or delete them.

As mentioned above, where required, we obtain your consent before placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication. We separate these optional cookies by purpose, such as for advertising and social media purposes. You may consent to certain categories of optional cookies and not others.

Certain features of Microsoft products depend on cookies. If you choose to block cookies, you cannot sign in or use some of those features, and preferences that are dependent on cookies will be lost. If you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, are deleted and will need to be recreated.

Additional privacy controls that can impact cookies, including the tracking protections feature of Microsoft browsers, are described in the How to access and control your personal data section of this privacy statement. Some Microsoft webpages contain electronic tags known as web beacons that we use to help deliver cookies on our websites, count users who have visited those websites, and deliver co-branded products.

We also include web beacons or similar technologies in our electronic communications to determine whether you open and act on them. In addition to placing web beacons on our own websites, we sometimes work with other companies to place our web beacons on their websites or in their advertisements. This helps us to, for example, develop statistics on how often clicking on an advertisement on a Microsoft website results in a purchase or other action on the advertiser’s website.

It also allows us to understand your activity on the website of a Microsoft partner in connection with your use of a Microsoft product or service. Finally, Microsoft products often contain web beacons or similar technologies from third-party analytics providers, which help us compile aggregated statistics about the effectiveness of our promotional campaigns or other operations.

These technologies enable the analytics providers to set or read their own cookies or other identifiers on your device, through which they can collect information about your online activities across applications, websites, or other products. However, we prohibit these analytics providers from using web beacons on our sites to collect or access information that directly identifies you such as your name or email address You can opt out of data collection or use by some of these analytics providers by visiting any of the following sites: Adjust , AppsFlyer , Clicktale , Flurry Analytics , Google Analytics requires you to install a browser add-on , Kissmetrics , Mixpanel , Nielsen , Acuity Ads , WebTrends or Optimizely.

In addition to standard cookies and web beacons, our products can also use other similar technologies to store and read data files on your computer. This is typically done to maintain your preferences or to improve speed and performance by storing certain files locally. But, like standard cookies, these technologies can also store a unique identifier for your computer, which can then track behavior. Local Shared Objects or «Flash cookies. To learn how to manage or block Flash cookies, go to the Flash Player help page.

Silverlight Application Storage. Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage.

To learn how to manage or block such storage, see the Silverlight section of this privacy statement. If you use a Microsoft product with an account provided by an organization you are affiliated with, such as your work or school account, that organization can:.

If you lose access to your work or school account in event of change of employment, for example , you may lose access to products and the content associated with those products, including those you acquired on your own behalf, if you used your work or school account to sign in to such products. Many Microsoft products are intended for use by organizations, such as schools and businesses. Please see the Enterprise and developer products section of this privacy statement.

If your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any. When you use social features in Microsoft products, other users in your network may see some of your activity. To learn more about the social features and other functionality, please review documentation or help content specific to the Microsoft product. Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement.

For more information on our business operations, please see the Enterprise and developer products section. For Microsoft products provided by your K school, including Microsoft Education, Microsoft will:. With a Microsoft account, you can sign in to Microsoft products, as well as those of select Microsoft partners. Personal data associated with your Microsoft account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites.

Signing in to your Microsoft account enables personalization and consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

If you sign into a service offered by a third party with your Microsoft account, you will share with that third party the account data required by that service. With a Microsoft account, you can sign into Microsoft products, as well as those of select Microsoft partners.

Signing into your Microsoft account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

There are three types of Microsoft account:. Personal Microsoft accounts. The data associated with your personal Microsoft account, and how that data is used, depends on how you use the account.

Work or school accounts. The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account.

If your employer or school uses Azure Active Directory AAD to manage the account it provides you, you can use your work or school account to sign in to Microsoft products, such as Microsoft and Office , and third-party products provided to you by your organization.

If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Microsoft or third-party products that you acquire for yourself. Third-party accounts. The data associated with a third-party Microsoft account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account.

Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account. When a Microsoft product collects age, and there is an age in your jurisdiction under which parental consent or authorization is required to use the product, the product will either block users under that age or will ask them to provide consent or authorization from a parent or guardian before they can use it.

We will not knowingly ask children under that age to provide more data than is required to provide for the product. Once parental consent or authorization is granted, the child’s account is treated much like any other account. The child can access communication services, like Outlook and Skype, and can freely communicate and share data with other users of all ages. Learn more about parental consent and Microsoft child accounts. Parents or guardians can change or revoke the consent choices previously made, and review, edit, or request the deletion of the personal data of the children for whom they provided consent or authorization.

What is Xbox? Xbox is the gaming and entertainment division of Microsoft. Xbox hosts an online network that consists of software and enables online experiences crossing multiple platforms. This network lets your child find and play games, view content, and connect with friends on Xbox and other gaming and social networks. Children can connect to the Xbox network using Xbox consoles, Windows devices, and mobile devices Android and iPhone.

Xbox consoles are devices your child can use to find and play games, movies, music, and other digital entertainment. When they sign in to Xbox, in apps, games or on a console, we assign a unique identifier to their device.

Xbox continues to provide new experiences in client apps that are connected to and backed by services such as Xbox network and cloud gaming. When signed in to an Xbox experience, we collect required data to help keep these experiences reliable, up to date, secure, and performing as expected. Data we collect when you create an Xbox profile. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step.

Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues. In your message, mention that you are commenting inline. For example, include «See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response.

Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed.

For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as » Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… » Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it.

Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources. Use the Scheduling Assistant to view all meeting attendees availability.

A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant.

The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available. These groups can also include rooms, which can make it easier to find an available room to meet in.

In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment. Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.

Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. This task will become your agenda for the meeting. If you want to discuss a set of messages or just one message…. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category.

If you have more than three messages to discuss, don’t flag each one because they will pollute your task list. Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go.

Mark this task with the Meeting category. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server.

OneNote provides a richer note-taking experience than Outlook tasks. The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word.

If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook.

If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes. After the meeting, you can send your notes to the attendees as a message. When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting.

To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments. However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you.

In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar. Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar. For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server.

Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook. Create contacts for:.

People for whom you want to remember something or add information to their contact, such as their birthday. Create Contact Groups formerly known as personal distribution lists in Outlook when you want to make it easier to send messages to a group of people outside your corporation. For all groups inside your corporation, create a public Contact Group ask your IT administrator about how to do this. Note: Quick Steps only apply to mail items for example, items in your Inbox.

Reading a longer column of narrow text is easier than reading a shorter, wider section of text. The Navigation Pane folder list should be reserved for folders you use often. If it’s filled with folders you don’t even recognize, move all mail into the reference folder and delete your existing folders.

In the Name box, type Me , and then select Font. In the Conditional Formatting dialog box, select Condition. In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box. Note: You can use the drop-down menu to change the Where I am condition. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion.

In those cases, you might want to read and respond to only the last message in the conversation. You can also select an entire conversation and act on it. For example, there might be a lengthy series of messages where the last one simply states, «Thanks, that answers my question,» so you can just delete the whole conversation. You can also see messages from other folders when you are in conversation view, which is very helpful when you receive a new message on a lengthy conversation — you can see the whole history, including your replies.

A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously. In addition to your work email account Exchange Server , you can add other accounts such as Outlook. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not.

Some people try to use the read and unread states to indicate whether a message is new or a reference item. Inevitably, messages will be reread, and the mental tax of figuring out what you need to do will be paid again. A far more efficient Inbox plan is to go through your messages and decide what to do with each one. Then it should leave your Inbox — not remain «unread. By having a limited number of folders to look in 1-Reference and 2-Personal , you don’t have to worry about misfiling a message or needing to copy it into multiple folders if it applies to more than one topic or project.

That’s not to say that there isn’t a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively. By having a single folder, you don’t have to think about which folder holds which messages, and you know that everything in this folder is something that you have looked at before and wanted to keep. Having multiple folders means that each time you file a message, you are forced to decide which folder to use.

This becomes even more complicated if there is more than one appropriate folder per message. Since many folders go unused when there are multiple choices, this creates clutter.

Compared to Mozilla Thunderbird , Eudora , and Mailbird , the email client integrates well with other Microsoft Office applications. As such, it offers unmatched efficiency and convenience for people using Microsoft products. With the latest version of MS Outlook, you can use a lot more functionalities, including a reliable search function , integration with MS Office , support for multiple accounts , etc.

The only drawback is that the interface looks a bit cluttered. In recent years, email clients have become less popular. Apart from relying on Gmail, most people tend to use instant messaging apps like Slack, Hangouts, etc. These offer more attractive, safer, and reliable functions. While it earlier seemed that Outlook would become redundant in the MS Office Suite, the company released a new version of the program in It came with much better email management features , allowing individuals and companies to once again start leveraging the power of MS Outlook.

As mentioned earlier, Microsoft Outlook gives you the liberty of receiving and managing high volumes of emails from numerous email clients. The program now comes with instant search functionality , which lets you quickly find emails in the inbox, sent, outbox, and other folders. The search bar looks similar to the one in Gmail and is located right above the Outlook ribbon. With the revamped search function, you can look for emails with any keyword or string of characters.

Additionally, the application retains all the previous functions, including inbox management tools , conversation view , and more.

 

What are my options?.Microsoft outlook 2013 offline to online free

 

This business and productivity tool comes with a range of functionalities to fulfill all your email requirements. Compared to Mozilla Thunderbird , Eudora , and Mailbird , the email client integrates well with other Microsoft Office applications. As such, it offers unmatched efficiency and convenience for people using Microsoft products.

With the latest version of MS Outlook, you can use a lot more functionalities, including a reliable search function , integration with MS Office , support for multiple accounts , etc.

The only drawback is that the interface looks a bit cluttered. In recent years, email clients have become less popular. Apart from relying on Gmail, most people tend to use instant messaging apps like Slack, Hangouts, etc. These offer more attractive, safer, and reliable functions. While it earlier seemed that Outlook would become redundant in the MS Office Suite, the company released a new version of the program in It came with much better email management features , allowing individuals and companies to once again start leveraging the power of MS Outlook.

As mentioned earlier, Microsoft Outlook gives you the liberty of receiving and managing high volumes of emails from numerous email clients. The program now comes with instant search functionality , which lets you quickly find emails in the inbox, sent, outbox, and other folders.

The search bar looks similar to the one in Gmail and is located right above the Outlook ribbon. With the revamped search function, you can look for emails with any keyword or string of characters. Additionally, the application retains all the previous functions, including inbox management tools , conversation view , and more. MS Outlook features a simple, clean, and straightforward design.

However, with the abundance of features, the interface now seems a bit cluttered. The former can be used for important, starred, or frequent emails. Moreover, the ribbon interface lets you conveniently find a range of features and functionalities.

These can be connected to retrieve emails in a hassle-free manner. The program features an intuitive wizard , which lets you know everything about configuration options. It offers single-click access to all the RSS feeds and mail folders.

On the other hand, the top ribbon toolbar comes with various options to efficiently manage your emails. Owing to the multiple organizing features, you can easily move emails around, flag messages, customize alerts, create filters, and set rules to redirect messages. This way, MS Outlook automatically filters received messages and sends them to designated folders. Last but not least, search folders and queries can be used to add custom filters to the list.

Thus, it becomes easier to manage and organize your daily schedule. With the calendar function, you can effortlessly schedule meetings , set up recurring meetings , add new events , create task reminders , and manage appointments. Every new item you create can be color-coded for quick identification.

While using the email client and calendar together, you can send task requests to multiple team members , create prioritization flags, and attach reminders. The calendar can be published online, shared with team members, categorized in multiple groups, and emailed to other Outlook users. As mentioned earlier, Microsoft Outlook retains several features available in previous versions.

With this email client, you can access a shared mailbox, send emails from multiple shared addresses, and set up shared events. While the application seamlessly integrates with MS Office programs like Word and Excel, it also supports various third-party platforms , such as Dropbox and Trello.

The latest version of the program tries hard to extend its reach with a built-in language translator. With this feature, you can translate emails and messages into over 70 languages. You also get access to a viewable transcript. With MS Outlook, you can draw or doodle on a standalone canvas with your finger, mouse, or pen. The program also offers some useful annotation features. MS Outlook is a great choice among reliable email clients.

While the rising popularity of Gmail has given the app a tough time, it continues to be a leading program to manage large volumes of emails.

Moreover, MS Office Outlook receives regular updates and bug fixes , allowing you to leverage new features and functionalities without any hassles.

Most importantly, if you already work with other Microsoft products, Outlook proves to be a convenient option with trouble-free and faster integration.

This site only leads to a paid subscription to Microsoft Office which I already have and is only the on-line version. I want the version that runs on my computer.

Because I can’t get my emails when I should, this is all because Outlook just had stopped working; I have tried to download Outlook again, but having no luck with that either!

Excellent software. Excellent software for using your message offline, it is more important software. Pros: The external look Cons: Nothing More. Outlook is not available.. This version of Microsoft’s Outlook is no longer available and can therefor not be downloaded. I love microsoft although : Cons: registration procedure.

Laws concerning the use of this software vary from country to country. We do not encourage or condone the use of this program if it is in violation of these laws. Softonic may receive a referral fee if you click or buy any of the products featured here. What do you think about Microsoft Outlook? Do you recommend it? Microsoft Outlook for Windows. Softonic review. Joe Wainer Updated 24 days ago.

Microsoft Outlook for PC. Microsoft Outlook Connector 3. Microsoft Outlook 3. Mozilla Thunderbird Eudora 8. Mail, Calendar for Windows 10 3. Google Calendar 3. Your review for Microsoft Outlook. Your review for Microsoft Outlook Thank you for rating!

Leave a review. This is embarrassing Try this instead.

Your privacy is important to us. This privacy statement explains the personal data Microsoft processes, how Microsoft processes it, and for what purposes. References to Microsoft products in this statement include Microsoft services, websites, apps, software, servers, and devices.

Please read the product-specific details in this privacy statement, which provide additional relevant information. This statement applies to the interactions Microsoft has with you and the Microsoft products listed below, as well as other Microsoft products that display this statement.

Young people may prefer starting with the Privacy for young people page. That page highlights information that may be helpful for young people. Most Microsoft sites use cookies, small text files placed on your device which web servers utilize in the domain that placed the cookie can retrieve later.

We use cookies to store your preferences and settings, help with sign-in, provide targeted ads, and analyze site operations. For more information, see the Cookies and similar technologies section of this privacy statement. Microsoft adheres to the principles of the EU-U. To learn more, visit the U. For more information about contacting Microsoft, including Microsoft Ireland Operations Limited, see the How to contact us section of this privacy statement.

Microsoft collects data from you, through our interactions with you and through our products. You provide some of this data directly, and we get some of it by collecting data about your interactions, use, and experiences with our products. The data we collect depends on the context of your interactions with Microsoft and the choices you make, including your privacy settings and the products and features you use. We also obtain data about you from third parties.

If you represent an organization, such as a business or school, that utilizes Enterprise and Developer Products from Microsoft, please see the Enterprise and developer products section of this privacy statement to learn how we process your data. If you are an end user of a Microsoft product or a Microsoft account provided by your organization, please see the Products provided by your organization and the Microsoft account sections for more information. You have choices when it comes to the technology you use and the data you share.

When we ask you to provide personal data, you can decline. Many of our products require some personal data to provide you with a service. If you choose not to provide data required to provide you with a product or feature, you cannot use that product or feature.

We will notify you if this is the case at the time. Where providing the data is optional, and you choose not to share personal data, features like personalization that use such data will not work for you.

Microsoft collects data from you, through our interactions with you and through our products for a variety of purposes described below, including to operate effectively and provide you with the best experiences with our products. We get some of it by collecting data about your interactions, use, and experience with our products and communications.

We also obtain data from third parties. We protect data obtained from third parties according to the practices described in this statement, plus any additional restrictions imposed by the source of the data.

These third-party sources vary over time and include:. When you are asked to provide personal data, you can decline. Many of our products require some personal data to operate and provide you with a service. If you choose not to provide data required to operate and provide you with a product or feature, you cannot use that product or feature.

Where providing the data is optional, and you choose not to share personal data, features like personalization that use the data will not work for you. The data we collect depends on the context of your interactions with Microsoft and the choices you make including your privacy settings , the products and features you use, your location, and applicable law.

Name and contact data. Your first and last name, email address, postal address, phone number, and other similar contact data. Passwords, password hints, and similar security information used for authentication and account access.

Demographic data. Data about you such as your age, gender, country, and preferred language. Payment data. Data to process payments, such as your payment instrument number such as a credit card number and the security code associated with your payment instrument. Subscription and licensing data.

Information about your subscriptions, licenses, and other entitlements. Data about your use of Microsoft products. In some cases, such as search queries, this is data you provide in order to make use of the products.

In other cases, such as error reports, this is data we generate. Other examples of interactions data include:. Content of your files and communications you input, upload, receive, create, and control. For example, if you transmit a file using Skype to another Skype user, we need to collect the content of that file to display it to you and the other user.

If you receive an email using Outlook. Other content we collect when providing products to you include:. Video or recordings. Recordings of events and activities at Microsoft buildings, retail spaces, and other locations. If you enter Microsoft Store locations or other facilities, or attend a Microsoft event that is recorded, we may process your image and voice data. Feedback and ratings. Information you provide to us and the content of messages you send to us, such as feedback, survey data, and product reviews you write.

Traffic data. Traffic data indicates with whom you have communicated and when your communications occurred. We will process your traffic data only as required to provide, maintain, and improve our communications services and we do so with your consent. Product-specific sections below describe data collection practices applicable to use of those products. Microsoft uses the data we collect to provide you with rich, interactive experiences. In particular, we use data to:. We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.

In carrying out these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.

Our processing of personal data for these purposes includes both automated and manual human methods of processing. Our automated methods often are related to and supported by our manual methods. For example, our automated methods include artificial intelligence AI , which we think of as a set of technologies that enable computers to perceive, learn, reason, and assist in decision-making to solve problems in ways that are similar to what people do.

To build, train, and improve the accuracy of our automated methods of processing including AI , we manually review some of the predictions and inferences produced by the automated methods against the underlying data from which the predictions and inferences were made. For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies. Microsoft uses the data we collect to provide you rich, interactive experiences.

For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products. For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations. However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law.

For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number. When we transfer personal data from the European Economic Area, we do so based on a variety of legal mechanisms, as described in the Where we store and process personal data section of this privacy statement.

We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized. We also share data with Microsoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Microsoft and its customers.

We share your personal data with your consent or as necessary to complete any transaction or provide any product you have requested or authorized. For example, we share your content with third parties when you tell us to do so, such as when you send an email to a friend, share photos and documents on OneDrive, or link accounts with another service. If you use a Microsoft product provided by an organization you are affiliated with, such as an employer or school, or use an email address provided by such organization to access Microsoft products, we share certain data, such as interaction data and diagnostic data to enable your organization to manage the products.

When you provide payment data to make a purchase, we will share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction. In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries. We also share personal data with vendors or agents working on our behalf for the purposes described in this statement.

For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions. In such cases, these companies must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose.

We may also disclose personal data as part of a corporate transaction such as a merger or sale of assets. Finally, we will retain, access, transfer, disclose, and preserve personal data, including your content such as the content of your emails in Outlook. For more information about data we disclose in response to requests from law enforcement and other government agencies, please see our Law Enforcement Requests Report.

Please note that some of our products include links to or otherwise enable you to access products of third parties whose privacy practices differ from those of Microsoft. If you provide personal data to any of those products, your data is governed by their privacy policies. You can also make choices about the collection and use of your data by Microsoft. You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide.

In some cases, your ability to access or control your personal data will be limited, as required or permitted by applicable law.

How you can access or control your personal data will also depend on which products you use. For example, you can:.

Not all personal data processed by Microsoft can be accessed or controlled via the tools above. If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form.

We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report.

This article was written by the product team that created Microsoft Outlook for the best possible reason — our customers asked. Outlook is designed to be used by a wide audience with many work needs and styles. Although there’s no one «right way,» there are a few ways of working in the program that we know to be easier than others. We hope that by being aware of the best practices, you will have the best experience possible using Outlook.

This guide represents our advice on how to get the most out of Outlook. A few core scenarios are covered to help you leverage Outlook into your information management needs.

Spend lots of time every day using Outlook to send and receive messages and to set up or attend meetings. Basic principles of good time management. Setting up Outlook The layout. To-Do Bar. Quick Steps. Tame your Inbox with the four Ds. Daily review: Managing your time and tasks. Tasks: Doing your work. Find that message: Searching effectively. How to find a message from a particular person. Write great email messages. Calendar and meetings. Frequently asked questions.

About the author. Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks. To get the most out of Outlook, we suggest a few basic principles:. Reduce the number of places where you read messages. If you’re using a new version of Microsoft , you can use Focused Inbox for Outlook to automatically separate the types of messages you’re most likely to read right away from other messages.

Let some messages pass by. Use rules to send the messages that you don’t need to read right away into their own folders. Such as folders for projects or Contact Group folders. Reduce the number of places where you manually file messages. Reduce the mental tax of filing by relying on search to locate messages. Reduce your to-do list to one list. Use a single to-do list and a single calendar to manage what you need to do.

Even if you don’t use all of the best practices described here, following only a few will improve your experience with Outlook. The first step in following these best practices is to set up a system to optimize how you use Outlook. The Navigation Pane open on the left. Your messages in Conversations view , with messages sent directly to you automatically formatted in blue. The Reading Pane on the right. The To-Do Bar open on the far right.

If your screen resolution is less than by pixels, the To-Do Bar can be minimized. Cached Exchange Mode turned on. For details on how to set up the recommended layout, see the FAQ section. An Inbox for messages that you need to process deal with.

Your Inbox is for messages sent directly to you or that could be important for you to read. If you receive many messages that go back and forth among several different people, change to Conversations view. Otherwise, use the date arrangement the default arrangement. Use automatic formatting rules to make all messages sent only to you blue. A single reference folder, under the Inbox, for all reference material that you might want to refer back to later.

Nothing is automatically filed that is, with a rule into this folder. Name this folder 1-Reference. Adding the 1- will cause it to be the first item under the Inbox. This folder is created under the Inbox so that you can collapse the Inbox and remove it from view. Set this folder to auto archive annually. Note: If this folder becomes too large 10, items or more , Outlook might become slow when switching to this folder.

A folder for career-related, private, and personal messages. Having a separate folder for personal and career-related information gives you the freedom to search for a message while someone is standing over your shoulder without worrying that a personally sensitive message will appear. Name this folder 2-Personal. Managers might have a single folder for feedback on their employees called 3-Management. Set these folders to auto archive annually. A set of folders for Contact Group messages.

Create a single, top-level folder under your Inbox called Contact Groups , and then create a subfolder for each topic of Contact Groups. Usually, one folder per Contact Group is enough, but if you are on several related Contact Groups, consider having all of the messages delivered to the same folder.

These messages should go directly to your Inbox. Set your Contact Group folders to auto archive every six months or more frequently if they are time sensitive — for example, a Contact Group for finding carpool rides should be archived daily. A set of folders for RSS Feeds. Outlook creates these folders automatically. Search folders are useful for gathering information from across different mail and RSS folders. Search folders can be especially useful when you need to gather information that is saved in different folders — for example, when preparing for a quarterly meeting.

If you receive a large volume of messages more than messages a day , search folders might be a good way for you to parse mail from different senders. Favorites give visibility to folders that are otherwise buried in your mail folder list. Favorites , a subset of your mail folders, appear at the top of the navigation pane.

The goal of organizing your Outlook is to reduce the amount of unnecessary «noise» in your Inbox and to make the most important items bubble to the top. Rules help this process by moving messages into folders based on criteria that you set. Rules filter the messages coming into your Inbox for must-read items only. You can see who has accepted by checking the tracking tab inside the meeting window. Defer Sent Items This rule delays sending messages by one minute or longer.

When using this rule, make sure that your messages have been sent before you shut down your computer. Multiple Contact Groups that are similar should use the same rule and be filed in the same folder. Any messages that you must read should go directly into your Inbox. The To-Do Bar is the panel on the right side of Outlook. It shows you a calendar, your upcoming appointments, and your unified task list, which contains:.

Show favorite contacts. The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags. If you want to see the tasks that you have pushed out for next week on Monday, arrange by Start Date. If you want to see tasks on the day that they are due, arrange by Due Date. If you receive a lot of messages or are easily distracted by the notification sound that plays for incoming messages, we recommend turning off the following options:.

The new mail pop-up alerts. To change these settings, select the File button, select Options , and then select Mail. Categories in Outlook allow you to manage items in many different ways. There are three main types of categories that we recommend creating:. For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once.

Each of your direct reports and your manager for items that you want to review the next time you meet for example, a category named Manager. Each of the major locations or types of activities that you do, so that you can perform bulk actions a useful part of managing your tasks , for example:.

Commute for tasks that you can do on the way home from work. Email for tasks that involve email messages, meetings, or any other aspect of Outlook. Meeting for items that you need in order to prepare for a meeting. Offline for tasks that take you away from the computer, such as making a copy of a document.

Online for tasks that you can accomplish only online or through a Web browser. Read for tasks that involve just reading — not responding. Waiting for messages or tasks for which you are awaiting a response, but there is no explicit next action for you. Note: Using the symbol makes the categories stand out in your category list.

Upgrade to Microsoft Edge to take advantage of the latest features, security updates, and technical support. Applies to: Volume licensed versions of Office , Office , and Office This article provides recommendations, information, and links to help IT Pros and Office admins in organizations plan their upgrades from these older versions of Office to Microsoft Apps.

If you haven’t already begun to upgrade from these older versions of Office, we recommend you start now. We also recommend business and enterprise customers use the deployment benefits provided by Microsoft and Microsoft Certified Partners, including Microsoft FastTrack for cloud migrations.

Office, like almost all Microsoft products, has a support lifecycle during which we provide bug fixes and security fixes. This lifecycle lasts for a certain number of years from the date of the product’s initial release. The end of this lifecycle is known as the product’s end of support. After Office reaches its end of support, Microsoft no longer provides the following services:.

Because of these changes, we strongly recommend that you upgrade to a supported version of Office as soon as possible. Before your older version of Office reaches its end of support, you should explore your options and prepare an upgrade plan to either of these latest versions of Office:. Microsoft Apps, the subscription version of Office that comes with many Microsoft and Office enterprise and business plans.

Office LTSC , which is sold as a one-time purchase, through a volume license agreement, and available for one computer per license. Microsoft and Office provides subscription plans that include access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive for Business.

For more information, see the following resources:. Microsoft Apps is the version of Office that comes with many of those enterprise and business subscription plans. Microsoft Apps includes the full versions of Office apps installed on your client devices. Unlike volume licensed versions of Office, Microsoft Apps provides a user-based licensing model that allows your users to install Office on multiple devices with their license.

For example, install and use Microsoft Apps on both a Windows 11 device and a Mac, as well as on a mobile device.

Other options are available, such as device-based licensing or shared computer activation for devices shared by multiple users, and extended offline access for devices that aren’t connected to the internet for an extended period of time.

There are also differences in how you deploy, activate, and update Microsoft Apps compared to older volume licensed versions of Office. For more information about Microsoft Apps, see the following information:. Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements. In addition, you should review the system requirements for your Office server workloads.

For more information, see Exchange Server supportability matrix and System Requirements for Office server products. Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps.

Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.

For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps.

For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard.

Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:. Your assessment of these components will influence how you want to upgrade. For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.

Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth. Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are.

For more information, see Plan your enterprise deployment of Microsoft Apps. With Microsoft Apps, you can control how frequently your users receive feature updates to their Office applications. You can install language accessory packs after you’ve deployed Microsoft Apps in one of its base languages.

There are two ways to install language accessory packs:. For more information, see Overview of deploying languages for Microsoft Apps. The download includes an Excel file that lists all the policy settings for Microsoft Apps. If you have Microsoft Apps for enterprise, you can also use Cloud Policy to apply most user-based policy settings.

For more information, see Overview of Cloud Policy service for Microsoft We recommend that you uninstall any previous versions of Office before installing Microsoft Apps on a device. You can remove these older versions of Office at the same time that you’re installing Microsoft Apps. The , , and desktop versions of Project and Visio share the same end of support dates as the Office suites for those versions. For example, support for Project ended on October 13, and support for Visio ends on April 11, Subscription plans for Project and Visio are available and include regular feature updates.

These plans are sold separately from plans that include Microsoft Apps. These versions were released in September and won’t receive regular feature updates. Skip to main content.

This browser is no longer supported. Download Microsoft Edge More info. Table of contents Exit focus mode. Table of contents. Note If you’re a home user who wants to upgrade from an older version of Office to the latest version of Office, see How do I upgrade Office?

If you’re an admin at a small business or organization who wants to help your users upgrade to the latest version of Office, see Upgrade your Microsoft for business users to the latest Office client. Note Office LTSC is designed for specific scenarios: regulated devices that cannot accept feature updates, process control devices on the manufacturing floor, and specialty systems that cannot connect to the internet. Submit and view feedback for This product This page.

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Stay connected and organized wherever you work best. Work efficiently with email, calendar, contacts, tasks, and more—together in one place. Office integration lets you share attachments right from OneDrive, access contacts, and view LinkedIn profiles.

Book conference rooms and track RSVPs to meeting invites right from your calendar. Make plans and coordinate schedules by sharing calendars and seeing when your coworkers are available. Outlook works around the clock to protect your confidential information, without getting in your way. Outlook anticipates your needs. Travel and bill payments are automatically added to your calendar, and intelligent reminders help keep you on track. Search helps you find information quickly.

Need help getting started or have questions about Outlook? Learn more on the Outlook support site. Microsoft Outlook with a Microsoft subscription is the latest version of Outlook. Previous versions include Outlook , Outlook , and Outlook Outlook for business Stay connected and organized wherever you work best See plans and pricing. Try for free. Already have Outlook? Sign in. Outlook for business. See plans and pricing. Get things done on the go with Outlook mobile. Learn more.

Free with Outlook for iOS. Outlook works where you are Outlook mobile Learn more. Outlook for Mac Learn more. Outlook for Windows Learn more. Outlook on the web Learn more. Already have an Outlook account? Sign in to a home or personal account. Sign in to a work or school account.

Create a free Outlook. Stay up to date with the latest from Outlook. News and social Follow us on Twitter Outlook to get the latest news and updates. Follow us on twitter. Outlook mobile webinar series Learn 10 time-saving tips and tricks to get the most out of Outlook mobile. Watch on demand. Outlook tech community Stay up to date with the latest product news and releases.

More from Outlook Outlook help Need help getting started or have questions about Outlook? Give feedback to Outlook Share your comments and ideas directly with the product team. How to send feedback. Outlook for developers Learn how to integrate your app with Outlook.

Microsoft Outlook is a personal information manager software system from Microsoftavailable as a part of the Microsoft Office suite.

Though primarily an email clientOutlook also includes such functions as calendaringtask managingcontact managingnote-taking microsoft outlook 2013 offline to online free, journal logging and web browsing. Individuals can use Outlook as micorsoft stand-alone application ; organizations can deploy it as multi-user software through Microsoft Exchange Server or SharePoint for such shared functions 20133 mailboxescalendarsfoldersdata aggregation ouhlook.

Microsoft has released apps for oulook mobile microsogtincluding iOS and Android. Using Microsoft Visual Studiodevelopers can onlind build their own custom software that works with Outlook and Office components.

In MarchMicrosoft announced the launch of a outlopk of new cree to appeal to business customers of its Teams platformin addition to the features [ which? The chat and collaboration module now includes more efficient and integrated way pointsdesigned to simplify group work for organizations onlije to encourage such an fdee to adopt the Microsoft lutlook to become the go-to company dree. Originally known as Hotmailit ojline rebranded as Outlook.

Perpetual versions of Microsoft Outlook include:. Includes iOS and Android support. Outlook introduced these new features: [9]. Outlook introduced these new features: [14]. Features that debuted in Outlook include: [18]. Features that debuted in Outlook include: [24]. Features that debuted in Outlookinclude: [25].

Features that debuted in Outlookinclude: [26]. Microsoft also released several versions micrrosoft Outlook for classic Mac OSthough it was only for use with Exchange servers. It was not provided as a component of Microsoft Office for Mac but instead made available to users from administrators or by download. The final version was Outlook for Macwhich was fairly similar to Outlook and apart from being exclusively for Exchange users.

Entourage is not directly equivalent to Outlook in terms of design or operation; rather, it is a distinct application that has several overlapping features including Exchange client capabilities. Entourage was replaced offlihe Outlook for Macwhich features greater compatibility and parity with Outlook for Windows than Entourage offered. It is the first native version of Outlook for MacOS. It also does not have a Project Manager equivalent to that in Entourage.

On October onlinf,Microsoft released Outlook for Mac v Outlook for Mac The «New Outlook for Mac» clientincluded with version First released in April by the venture capital -backed startup Acomplithe company was acquired by Microsoft in December On January 29,Acompli was re-branded as Outlook Mobile—sharing its name with the Microsoft Outlook desktop personal information manager too Outlook.

On February 4,Microsoft acquired Sunrise Calendar ; [37] on September 13,Sunrise ceased to operate, and an update was released to Outlook Mobile that contained enhancements to its calendar functions. Similar to its desktop counterpart, Outlook mobile offers an aggregation of attachments and files stored on cloud storage platforms; a «focused inbox» highlights messages from frequent contacts, and calendar events, files, and locations can be embedded in messages without switching apps.

The app supports a number of email platforms and services, including Outlook. Outlook mobile is designed to consolidate functionality that would normally be found in separate frwe on mobile devices, similarly to personal information managers on personal computers.

The «People» hub lists frequently and recently used contacts and aggregates recent communications with them, and the «Files» hub aggregates recent attachments from messages, and can also integrate with other microsoft outlook 2013 offline to online free storage services such as DropboxGoogle Driveand OneDrive.

Emails are divided into two inboxes: the «Focused» inbox displays messages of high importance, and those microsoft outlook 2013 offline to online free frequent contacts.

All other messages are displayed within an «Other» section. Offilne gestures can be used for deleting messages. Like the desktop Outlook, Outlook mobile allows users to see appointment details, respond to Exchange meeting invites, and schedule meetings. It also incorporates the three-day view and «Interesting Calendars» features from Sunrise. Outlook mobile temporarily stores and indexes user data including email, attachments, calendar information, and contactsalong with login credentials, [54] in a «secure» form on Microsoft Azure servers located in the United States.

Additionally, the app does not support mobile device managementnor allows administrators to control how third-party cloud storage services are used with the app to interact with their users. Concerns mmicrosoft these security issues have prompted some firms, including the European Parliamentto block microsoft outlook 2013 offline to online free app on their Exchange servers. It is designed to take existing email threads and turn them into a group-style conversation.

The app lets users create groups, mention their contacts, share Office documents via OneDrive and work on them together, and participate in an email conversation. The app also allows the finding fofline joining of other Outlook Groups.

It was tested internally at Microsoft and launched September 18, for Windows Phone 8. After its initial launch on Microsoft’s own platforms they launched the application for Android and iOS on September 23, Outlook Groups was updated noline September 30,that introduced a deep linking feature as well as fixing a bug that blocked the «send» button from working.

Outlook Groups was retired by Microsoft http://replace.me/29111.txt May 1, Outlook was the first Outlook to switch from Internet Explorer rendering engine offljne Microsoft Word ‘s. For example, forms can no longer be embedded in an Outlook email. Outlook for Windows has very limited CSS support compared to various other e-mail clients.

No improvements have been made towards a more standards-compliant email client microsoft outlook 2013 offline to online free the release of Outlook Outlook and Exchange Server internally handle messages, appointments, and items as objects in a data нажмите чтобы узнать больше which is derived from the old proprietary Microsoft Mail system, the Rich Text Format from Microsoft Word and the complex OLE general data model.

Outlook has also been criticized for having proprietary «Outlook extensions» to these Internet standards. Outlook both the web version and recent non-web versions promotes the usage of a proprietary. Messages use. Compatibility with past or future Outlook versions is not documented 2103 guaranteed; [73] the format microsoft outlook 2013 offline to online free over 10 versions released microsoft outlook 2013 offline to online free version 1 in The standard.

Standard-compliant email clients, like Mozilla Thunderbirduse additional headers to нажмите сюда software-specific information related e. Outlook uses a desktop metaphor including a closed envelope for unread messages, an open envelope for read messages, and a paperclip to inline attachments.

As part of its Trustworthy Computing initiative, Microsoft took corrective steps to fix Outlook’s reputation in Office Outlook Among the most publicized security features are that Office Outlook does not automatically load images in HTML emails or permit opening executable attachments by default, and includes a built-in Microsoft outlook 2013 offline to online free Mail filter.

Outlook add-ins are small additional programs for the Microsoft Outlook application, mainly нажмите сюда to add new functional capabilities into Outlook and automate various routine operations.

The term also refers to programs where the main function is to work on Outlook files, such as synchronization or backup utilities. Outlook add-ins may посетить страницу источник developed in Microsoft Visual Studio or third-party tools such as Add-in Express.

Outlook add-ins are not supported in Outlook Web App. The exact supported features such as. NET components for later продолжить were extended with each release. In MarchSalesforce announced that ojtlook relationship micrsoft platform, SalesforceIQwould be по этому сообщению to seamlessly integrate with Outlook. It also provides recommendations within the inbox on various aspects like appointment schedulingcontacts, responses, etc.

Microsoft Microsoft outlook 2013 offline to online free Hotmail Connector formerly Microsoft Office Outlook Connectoris a discontinued and defunct free add-in for Microsoft Outlook microsoft outlook 2013 offline to online free, and ссылка на продолжение, intended to integrate Outlook.

It uses DeltaSynca proprietary Microsoft communications protocol that Hotmail formerly used. In version 12, access to tasks and notes and online synchronization with MSN Calendar is only available to MSN subscribers of paid premium accounts.

Version This meant that calendar features became free for all users, except for task synchronization which became unavailable. In Aprilonlne Microsoft Outlook and later have intrinsic support for accessing Outlook. Microsoft Hotmail Connector add-in described above helps importing emails from Hotmail accounts. Outlook later integrated the functionality of this add-in and added the ability to import email otulook well as a calendar through Exchange ActiveSync protocol.

There are some ways to get the emails from Thunderbird ; the first is to use a tool [85] that can convert a Thunderbird folder to a format that can be imported from Outlook Express. This method must жмите processed folder by folder. The other method is to use a couple offpine free tools that keep microsoft outlook 2013 offline to online free original folder structure.

From Wikipedia, the free encyclopedia. Email, notes, task, calendar software and contact management. This article is about the device software. For web platforms, see Outlook. An email inbox in Outlook only UI versionrunning on Windows Office Beta Channel This section is in list format but may read onoine as prose. You can help by converting this sectionif appropriate. Editing help is available. May This section contains a list of miscellaneous information.

Please relocate any relevant information into other sections or articles. Main article: Transport Neutral Encapsulation Microsoft outlook 2013 offline to online free. The Verge. Retrieved October 5, Microsoft Docs. App Store.

Телефонные компании могут сообщить, кто вам звонил и как долго вы говорили. – Сделайте это, – приказал.  – И тут же доложите .

Skype lets you send and receive voice, video, SMS, and instant message communications. This section applies to the consumer version of Skype; if you are using Skype for Business, see the Enterprise and developer products section of this privacy statement. As part of providing these features, Microsoft collects usage data about your communications that includes the time and date of the communication and the numbers or user names that are part of the communication.

Skype profile. Your Skype profile includes information you provided when you set up a Microsoft account. To enable other people to find you on Skype or products that interact with Skype, such as Skype for Business , depending on your profile settings, your Skype profile is included in the Skype public search. Your profile includes your user name, avatar, and any other data you choose to add to your profile or display to others.

Emergency calling in the United States. If you enable location sharing for emergency calling, your location will be periodically collected to enable Microsoft to share your location with emergency calling service providers if you dial Your location information is only shared if you enable location sharing for emergency calling and you initiate a call.

Skype contacts. If you use Outlook. With your permission, Skype will sync your device contacts periodically and check for other Skype users that match contacts in your device or Outlook address books.

You can block users if you do not want to receive their communications. If you choose to stop syncing your device contacts, or you are inactive on your device, any contacts that have not been matched during the synchronization process will be deleted from Skype.

If you wish to invite any of your device or Outlook contacts to join a conversation, you can invite users to a directly, or Microsoft can send an invitation on your behalf via SMS or email for invitations to group conversations. If your information appears in the device or Outlook address book of a Skype user who chooses to sync their device or Outlook contacts with their Skype contacts, Microsoft may process your data in order to determine whether you are a current Skype user and to allow Skype users to invite you to the service, including via SMS and email.

Learn more about how we process your information in connection with the contact syncing feature offered to Skype users. If you do choose to join Skype, you will appear as a suggested new Skype contact for any Skype users with your information in their device or Outlook address books.

As a Skype user, you will be able to block other Skype users if you do not want to receive their communications; additionally, you can report a concern to Microsoft. Partner companies. To comply with applicable law or respond to valid legal process, or to help our partner company or local operator comply or respond, we may access, transfer, disclose, and preserve your data.

That data could include, for example, your private content, such as the content of your instant messages, stored video messages, voicemails, or file transfers. Skype Manager. When you set up a group, you will be the Skype Manager Administrator and can see the patterns of usage, including detailed information, like traffic data and details of purchases, of other members of the group who have consented to such access.

If you add information like your name, other people in the group will be able to see it. Members of the group can withdraw consent for Skype Manager by visiting their Skype account page. To let you know of incoming calls, chats, and other messages, Skype apps use the notification service on your device.

To tell you who is calling, for example, or to give you the first few words of the new chat, Skype has to tell the notification service so that they can provide the notification to you.

If you do not want to use the notification services for incoming Skype calls and messages, turn it off in the settings found in the Skype application or your device. Translation features. With your permission, your data may be used to help improve Microsoft products and services. To help the translation and speech recognition technology learn and grow, sentences and automatic transcripts are analyzed and any corrections are entered into our system, to build better performing services.

This data may include manual transcription of your voice clips. To learn more about how Microsoft manages your voice data, see Speech recognition technologies. Recording features. The recording will be stored and shared as part of your conversation history with the person or group with whom the call occurred. You should understand your legal responsibilities before recording any communication.

This may include obtaining the prior consent of everyone participating in the conversation or any other authorizations as required. Microsoft is not responsible for how you use your recordings or the recording features.

Skype bots. Bots are programs offered by Microsoft or third parties that can do many useful things like search for news, play games, and more. Depending on their capabilities, bots may have access to your display name, Skype ID, country, region, language, and any messages, audio, video, or content that you share with the bot.

Please review the bot profile and its privacy statement before engaging in a one-to-one or group conversation with a bot. You can delete a bot that you no longer wish to engage with.

Prior to adding a bot to a group, please ensure that your group participants have consented to their information being shared with the bot. Certain Skype features include accessibility functionality such as captioning. During Skype calls, a call participant can activate a voice-to-text feature, which allows the user to view the audio chat as text.

If a user activates this feature, other call participants will not receive a notification. Microsoft uses this voice and text data to provide captioning of audio for users. The Surface Duo is a device featuring two screens that fits in your pocket for productivity on the go. Powered by the Google Android operating system, Surface Duo supports cellular and Wi-Fi connectivity and can be used for email, internet browsing, games, and business connectivity. Microsoft provides a core Surface Duo experience that runs on the Android operating system.

Microsoft apps and services may rely on information provided by Google. Some features, such as location, require that you enable this functionality for Google and separately allow Microsoft to leverage this information. Diagnostic data. Surface Duo collects diagnostic data to solve problems and to keep the core Surface Duo experience up to date, secure, and operating properly.

This data also helps us improve Surface Duo and related Microsoft products and services. The data does not include your user name, email address, or the content of your files.

There are two levels of diagnostic data: Required diagnostic data and Optional diagnostic data. Learn more in Surface Duo Privacy Settings. Surface Duo location settings. The location of your Surface Duo can be determined with varying degrees of accuracy and may in some cases be determined precisely.

If you want Microsoft apps to be able to reference or display weather or other location related information, you need to enable Google location services and Microsoft location access. See Surface Duo Location Settings for more information. Microsoft apps included with the Surface Duo. The other Microsoft apps on your Surface Duo may prompt you to enable functionality to enable the full experience of the app or you may be asked to allow optional diagnostic data collection.

You can change the settings for these apps in the Surface Duo Settings under the app name. More information about these apps is available in the Productivity and communications products and Search, Microsoft Edge, and artificial intelligence sections of this Privacy Statement. Search and artificial intelligence products connect you with information and intelligently sense, process, and act on information—learning and adapting over time.

Bing services include search and mapping services, as well as the Bing Toolbar and Bing Desktop apps. Bing services collect and process data in many forms, including text that has been inked or typed, voice data, and images.

Bing services are also included within other Microsoft services, such as Microsoft , Cortana, and certain features in Windows which we refer to as Bing-powered experiences. When you conduct a search, or use a feature of a Bing-powered experience that involves conducting a search or entering a command on your behalf, Microsoft will collect the searches or commands you provide which may be in the form of text, voice data, or an image , along with your IP address, location, the unique identifiers contained in our cookies or similar technologies, the time and date of your search, and your browser configuration.

For example, if you use Bing voice-enabled services, your voice input and performance data associated with the speech functionality will be sent to Microsoft. And, if you use Bing image-enabled services, the image you provide will be sent to Microsoft. When you use Bing-powered experiences, such as Bing Lookup to search a particular word or phrase within a webpage or document, that word or phrase is sent to Bing along with some surrounding content in order to provide contextually relevant search results.

Search suggestions. For the search suggestions feature, the characters that you type into a Bing-powered experience such as search and site suggestions in the Microsoft Edge browser to conduct a search and what you click on will be sent to Microsoft.

This allows us to provide you with relevant suggestions as you type your searches. To turn this feature on or off, while using Bing Search, go to Bing Settings. There are other methods to control this feature in other Bing-powered experiences, such as the Microsoft Edge browser.

Search Suggestions cannot be turned off in the search box in Windows 10 and Windows If you choose, you can always hide the search box or icon on the taskbar. Bing experience improvement program for Bing Desktop and Bing Toolbar. If you are using Bing Desktop or Bing Toolbar and choose to participate in the Bing Experience Improvement Program, we also collect additional data about how you use these specific Bing apps, such as the addresses of the websites you visit, to help improve search ranking and relevance.

To help protect your privacy, we do not use the data collected through the Bing Experience Improvement Program to identify or contact you or target advertising to you.

Finally, we delete the information collected through the Bing Experience Improvement Program after 18 months. Retention and de-identification. We de-identify stored search queries by removing the entirety of the IP address after 6 months, and cookie IDs and other cross-session identifiers that are used to identify a particular account or device after 18 months. Personalization through Microsoft account. Some Bing services provide you with an enhanced experience when you sign in with your personal Microsoft account, for example, syncing your search history across devices.

You can use these personalization features to customize your interests, favorites, and settings, and to connect your account with third-party services. Visit Bing Settings to manage your personalization settings, or the Microsoft privacy dashboard to manage your data.

Managing search history. The Search History service from Bing, located in Bing Settings, provides another method of revisiting the search terms you’ve entered and results you’ve clicked when using Bing search through your browser. You may clear your search history on a device through this service. Clearing your history prevents that history from being displayed on the Search History site, but does not delete information from our search logs, which are retained and de-identified as described above or as you have instructed through the privacy dashboard.

If you are signed-in to a work or school Microsoft account using Microsoft Search in Bing, you can export your Microsoft Search in Bing search history, but you cannot delete it. Your Microsoft Search in Bing service administrator can see aggregated search history across all enterprise users but cannot see specific searches by user. Third-party services that use Bing. You may access Bing-powered experiences when using third-party services, such as those from Yahoo!.

In order to provide these services, Bing receives data from these and other partners, including your search query and related data such as date, time, IP address, and a unique identifier. This data will be sent to Microsoft to provide the search service.

Microsoft will use this data as described in this statement or as further limited by our contractual obligations with our partners. You should refer to the privacy policies of the third-party services for any questions about how they collect and use data. Data passed to destination website. Sharing data from Bing and Bing-powered experiences with third parties.

We share some de-identified data data where the identity of a specific person is not known from Bing and Bing-powered experiences with selected third parties. Before we do so, we run the data through a process designed to remove certain sensitive data that users may have included in the search terms themselves such as social security numbers or credit card numbers. Additionally, we require these third parties to keep the data secure and to not use the data for purposes other than for which it is provided.

Cortana is your personal productivity assistant in Microsoft As a digital assistant, Cortana is designed to help you achieve more with less effort so you can focus on what matters and can answer a wide range of questions about things such as weather, sports, stocks, and general information. When you ask questions, the data Cortana collects depends on whether you are using the consumer or enterprise version.

This section applies to the consumer version of Cortana experiences in Windows 10 and Windows If you are using Cortana with an account provided by an organization, such as a work or school account, see the Notice to end users section of this privacy statement. Learn more about the enterprise version of Cortana in Microsoft When you ask Cortana a question, whether you are speaking or typing, Cortana collects that question as a text string.

To answer your questions Cortana uses the Bing service. For information about the data Bing collects, see the Bing section of this privacy statement. By default, if you speak your question, Cortana also collects speech transcription data and does not collect voice clips.

You have the option to provide your consent and allow Microsoft to collect voice clips. If you choose to opt in and allow Microsoft to collect voice clips, the voice clip files are stored and anonymized and will not be associated with your Microsoft account or any other Microsoft IDs. This anonymous data is used to improve the product. For more information about Microsoft and your voice data, see the Speech Recognition Technologies section of this privacy statement.

Cortana legacy. Cortana in Windows 10 version and earlier collects user query data a text transcription of the question the user asked , which is anonymized and used for product maintenance. Cortana in Windows 10 version also uses the Bing service to answer your questions. For information about the data Bing collects, see the Bing section of the Privacy Statement. Learn more about Cortana and privacy. Whenever you use a web browser to access the internet, data about your device «standard device data» is sent to the websites you visit and online services you use.

Standard device data includes your device’s IP address, browser type and language, access times, and referring website addresses. Which data is logged and how that data is used depends on the privacy practices of the websites you visit and web services you use. Certain features in Microsoft Edge, such as when you open a new tab in the browser, connect you to MSN Content and your experiences with such content is covered by the MSN section of this privacy statement.

Additionally, Microsoft Edge sends a unique browser ID to certain websites to enable us to develop aggregate data used to improve browser features and services. Microsoft Edge is the default web browser for Windows 10 and later and is also available on other supported versions of Windows and macOS.

Data about how you use your browser, such as your browsing history, web form data, temporary internet files, and cookies, is stored on your device. You can delete this data from your device using Clear Browsing History. Microsoft collects data necessary to provide features you request in Microsoft Edge.

For example, you may choose to sync browser information saved on your device across other devices when you are signed in with your Microsoft account. You may choose which browser data to sync, including your favorites, browsing history, extensions and associated data, settings, open tabs, autofill form entries such as your name, address, and phone number , passwords, payment information, and other data types as they become available.

If you choose to sync extensions that you acquired from third-party web stores, a copy of those extensions will be downloaded directly from those web stores on your synced device s. Microsoft does not retain this data after the check is complete. You can disable or configure syncing in the Microsoft Edge settings. Microsoft Edge sends the information you type into the browser address bar to the default search provider configured in the address bar to offer search recommendations as you type each character.

You can turn off these features at any time in the browser settings. In order to provide search results, Microsoft Edge sends your search queries, standard device information, and location if you have location enabled to your default search provider.

If Bing is your default search provider, we use this data as described in the Bing section of this privacy statement. Microsoft Edge collects and uses data from your search activity across the web, including websites Microsoft does not own or operate, to improve Microsoft services, such as Microsoft Edge, Microsoft Bing and Microsoft News.

This data may include the search query, the search results that are displayed to you, demographic information that is part of the search results, and the interaction you have with those search results, such as the links you click. Microsoft Edge takes steps to de-identify the data it collects by removing data that identifies the person or device from which it was collected and retains this data for one year from when it is collected.

Microsoft does not use this collected data to personalize or provide ads to you. You can turn off the collection of this data at any time in the browser settings. Microsoft Edge downloads content from Microsoft services to enhance your browsing experiences; for example, when data is downloaded to prerender site content for faster browsing or to provide content required to power features you choose to use, such as providing templates for Collections. You may also choose to share your Microsoft Edge browsing activity to allow us to personalize Microsoft Edge and Microsoft services like ads, search, shopping, and news.

Microsoft Edge browsing activity includes your history, favorites, usage data, and other browsing data. For more information about our advertising privacy policies see the Advertising section of the privacy statement. In the Microsoft privacy dashboard you can control the use of your browsing activity for personalized ads in the See ads that interest you setting. If you disable this setting in the Microsoft privacy dashboard you will continue to receive personalized web experiences like search and news based on your browsing activity if you have Allow Microsoft to use your browsing activity including history, favorites, usage and other browsing data to personalize Microsoft Edge and Microsoft services like ads, search, shopping and news turned on in Microsoft Edge settings.

You may disable this browser setting in Microsoft Edge at any time to stop receiving personalized web experiences based on your browsing activity.

Microsoft Edge collects required diagnostic data to solve problems and to keep Microsoft Edge up to date, secure, and operating properly. Required diagnostic data also helps us improve Microsoft Edge and Windows. Separate from your search activity data mentioned above, you can choose to send optional diagnostic data about how you use Microsoft Edge and information about your browser activity, including browsing history and search terms to Microsoft to help us improve Microsoft Edge and other Microsoft products and services.

For Microsoft Edge on Windows 10 and later, this information is provided when you have enabled optional diagnostic data. For details, see the Windows Diagnostics section of the privacy statement. For Microsoft Edge on other operating systems, optional diagnostic information is provided when you enable Improve Microsoft products by sending data about how you use the browser or Make searches and Microsoft products better by sending info about websites you visit in Microsoft Edge in the browser settings.

The diagnostic data collected by Microsoft Edge is transmitted to Microsoft and is stored with one or more unique identifiers that help us recognize an individual browser installation on a device and understand the browser’s service issues and use patterns.

Learn more about Microsoft Edge, browsing data, and privacy. Microsoft Edge on iOS and Android. Microsoft also collects required diagnostic data to solve problems and to keep Microsoft Edge up to date, secure, and operating properly.

Required diagnostic data also helps us improve Microsoft Edge. Additionally, you may share optional diagnostic data about how you use Microsoft Edge and information about websites you visit browsing history for personalized experiences on your browser, Windows, and other Microsoft products and services. This information also helps us improve Microsoft Edge and other Microsoft products and services. This optional diagnostic data is sent to us when you enable Share usage data for personalization or Share info about websites you visit in the browser settings.

The diagnostic data collected by Microsoft Edge is transmitted to Microsoft and is stored with one or more unique identifiers that help us recognize an individual user on a device and understand the browser’s service issues and use patterns. For information about the privacy practices of legacy versions Microsoft Edge versions 44 and below , see the Web browsers—Microsoft Edge Legacy and Internet Explorer section of the privacy statement.

Microsoft Translator is a machine translation system and service designed to automatically translate text and voice input between numerous supported languages. Microsoft Translator is made available as a stand-alone consumer app for Android, iOS, and Windows and its service capabilities are also integrated in a variety of Microsoft products and services, such as Translator Hub, Translator for Bing, and Translator for Microsoft Edge.

Microsoft Translator processes the text, image, and voice data you submit, as well as device and usage data. We use this data to provide Microsoft Translator, personalize your experiences, and improve our products and services. Microsoft has implemented business and technical measures designed to help de-identify the data you submit to Microsoft Translator.

Separate from Microsoft Translator, Microsoft translation services are available as features in other Microsoft products and services that have different privacy practices than Microsoft Translator.

For the Translate feature in Office apps and Skype, see the Productivity and communications products section of this privacy statement. We also use this data to offer a range of other features, such as hashtag and emoji predictions. SwiftKey prediction technology learns from the way you use language to build a personalized language model. This model is an optimized view of the words and phrases that you use most often in context and reflects your unique writing style.

The model draws from all scenarios in which you use your keyboard, including when you type while using apps or visiting websites. The SwiftKey keyboard and model attempt to avoid collecting sensitive data, by not collecting data from certain fields such as those recognized as containing password or payment data.

SwiftKey Services do not log, store, or learn from data you type, or the data contained in your model, unless you choose to share your data with us as described further below. When you use SwiftKey Services, we also collect device and usage data. We use de-identified device and usage data to analyze service performance and help improve our products.

If you choose to create a SwiftKey Account, your language model will be synced with the SwiftKey Account cloud service, so you can benefit from that model on the different devices you use and access additional services such as prediction synchronization and backup. When you create a SwiftKey Account, Microsoft will also collect your email address and basic demographic data. All data collected is transferred to our servers over encrypted channels.

If you sign into your SwiftKey Account and opt to share your language and typing data or voice clips, Microsoft will process your shared data in order to look for new patterns of language usage across our user base.

This allows us to improve our basic models for individual languages. Language and typing data used in this process is aggregated and any words or combinations of words that might be personal to individuals or small groups of users are filtered out. You can withdraw your consent to share your language and typing data or voice clips for product improvement at any time in SwiftKey Settings. When you withdraw consent for SwiftKey to retain your personal data, all personal data collected through your use of the SwiftKey Services will be deleted.

You may receive occasional notifications on your device alerting you to product updates and features that may be of interest to you. You can disable these notifications at any time in the SwiftKey Settings. Windows is a personalized computing environment that enables you to seamlessly roam and access services, preferences, and content across your computing devices from phones to tablets to the Surface Hub. Rather than residing as a static software program on your device, key components of Windows are cloud-based, and both cloud and local elements of Windows are updated regularly, providing you with the latest improvements and features.

In order to provide this computing experience, we collect data about you, your device, and the way you use Windows. And because Windows is personal to you, we give you choices about the personal data we collect and how we use it. Note that if your Windows device is managed by your organization such as your employer or school , your organization may use centralized management tools provided by Microsoft or others to access and process your data and to control device settings including privacy settings , device policies, software updates, data collection by us or the organization, or other aspects of your device.

Additionally, your organization may use management tools provided by Microsoft or others to access and process your data from that device, including your interaction data, diagnostic data, and the contents of your communications and files.

For more information about data collection in Windows, see Data collection summary for Windows. This statement discusses Windows 10 and Windows 11 and references to Windows in this section relate to those product versions. When you activate Windows, a specific product key is associated with the device on which your software is installed. The product key and data about the software and your device is sent to Microsoft to help validate your license to the software.

This data may be sent again if there is a need to re-activate or validate your license. On phones running Windows, device and network identifiers, as well as device location at the time of the first power-up of the device, are also sent to Microsoft for the purpose of warranty registration, stock replenishment, and fraud prevention.

Activity history helps keep track of the things you do on your device, such as the apps and services you use, the files you open, and the websites you browse. Your activity history is created when using different apps and features such as Microsoft Edge Legacy, some Microsoft Store apps, and Microsoft apps and is stored locally on your device.

If you’ve signed in to your device with a work or school account and give your permission, Windows sends your activity history to Microsoft. Once your activity history is in the cloud, Microsoft uses that data to enable cross-device experiences, to provide you with the ability to continue those activities on other devices, to provide personalized experiences such as ordering your activities based on duration of use and relevant suggestions such as anticipating what your needs might be based on your activity history , and to help improve Microsoft products.

Learn more about activity history in Windows. Windows generates a unique advertising ID for each person using a device, which app developers and advertising networks can then use for their own purposes, including providing relevant advertising in apps. When the advertising ID is enabled, both Microsoft apps and third-party apps can access and use the advertising ID in much the same way that websites can access and use a unique identifier stored in a cookie.

Thus, your advertising ID can be used by app developers and advertising networks to provide more relevant advertising and other personalized experiences across their apps and on the web. Microsoft collects the advertising ID for the uses described here only when you choose to enable the advertising ID as part of your privacy setting. The advertising ID setting applies to Windows apps using the Windows advertising identifier.

You can turn off access to this identifier at any time by turning off the advertising ID in the Windows settings app. If you choose to turn it on again, the advertising ID will be reset and a new identifier will be generated. When a third-party app accesses the advertising ID, its use of the advertising ID will be subject to its own privacy policy.

Learn more about advertising ID in Windows. The advertising ID setting does not apply to other methods of interest-based advertising delivered by Microsoft or third parties, such as cookies used to provide interest-based display ads on websites. Third-party products accessed through or installed on Windows may also deliver other forms of interest-based advertising subject to their own privacy policies. Microsoft delivers other forms of interest-based ads in certain Microsoft products, both directly and by partnering with third-party ad providers.

For more information on how Microsoft uses data for advertising, see the How we use personal data section of this statement.

Microsoft collects Windows diagnostic data to solve problems and to keep Windows up to date, secure, and operating properly. This data is transmitted to Microsoft and stored with one or more unique identifiers that can help us recognize an individual user on an individual device and understand the device’s service issues and use patterns.

There are two levels of diagnostic and activity data: Required diagnostic data and Optional diagnostic data.

Certain product documentation and other materials refer to Required diagnostic data as Basic diagnostic data and to Optional diagnostic data as Full diagnostic data.

If an organization uses Microsoft management tools or engages Microsoft to manage your device, Microsoft and the organization will use and process diagnostic and error data from your device to allow the management, monitoring, and troubleshooting of your devices managed by the organization, and for other purposes of the organization.

Required diagnostic data includes information about your device, its settings and capabilities, and whether it is performing properly. We collect the following Required diagnostic data:.

Optional diagnostic data includes more detailed information about your device and its settings, capabilities, and device health. Optional diagnostic data also includes data about the websites you browse, device activity also sometimes referred to as usage , and enhanced error reporting that helps Microsoft to fix and improve products and services for all users.

When you choose to send Optional diagnostic data, Required diagnostic data will always be included, and we collect the following additional information:. Some of the data described above may not be collected from your device even if you choose to send Optional diagnostic data.

Microsoft minimizes the volume of Optional diagnostic data it collects from all devices by collecting some of the data from only a subset of devices sample. By running the Diagnostic Data Viewer tool, you can see an icon which indicates whether your device is part of a sample and also which specific data is collected from your device. Specific data items collected in Windows diagnostics are subject to change to give Microsoft flexibility to collect the data needed for the purposes described.

For a current list of data types collected at Required diagnostic data and Optional diagnostic data , see Windows Required Basic level diagnostic events and fields or Windows Optional Full level diagnostic data. We provide limited portions of error report information to partners such as the device manufacturer to help them troubleshoot products and services which work with Windows and other Microsoft product and services.

They are only permitted to use this information to repair or improve those products and services. We may also share some aggregated, de-identified diagnostic data, such as general usage trends for Windows apps and features, with selected third parties.

Learn more about diagnostic data in Windows. Inking and typing Recognition. Compared to Mozilla Thunderbird , Eudora , and Mailbird , the email client integrates well with other Microsoft Office applications. As such, it offers unmatched efficiency and convenience for people using Microsoft products. With the latest version of MS Outlook, you can use a lot more functionalities, including a reliable search function , integration with MS Office , support for multiple accounts , etc.

The only drawback is that the interface looks a bit cluttered. In recent years, email clients have become less popular. Apart from relying on Gmail, most people tend to use instant messaging apps like Slack, Hangouts, etc. These offer more attractive, safer, and reliable functions. While it earlier seemed that Outlook would become redundant in the MS Office Suite, the company released a new version of the program in It came with much better email management features , allowing individuals and companies to once again start leveraging the power of MS Outlook.

As mentioned earlier, Microsoft Outlook gives you the liberty of receiving and managing high volumes of emails from numerous email clients. The program now comes with instant search functionality , which lets you quickly find emails in the inbox, sent, outbox, and other folders.

The search bar looks similar to the one in Gmail and is located right above the Outlook ribbon. With the revamped search function, you can look for emails with any keyword or string of characters.

Additionally, the application retains all the previous functions, including inbox management tools , conversation view , and more. MS Outlook features a simple, clean, and straightforward design. However, with the abundance of features, the interface now seems a bit cluttered. The former can be used for important, starred, or frequent emails. Moreover, the ribbon interface lets you conveniently find a range of features and functionalities.

These can be connected to retrieve emails in a hassle-free manner. The program features an intuitive wizard , which lets you know everything about configuration options. It offers single-click access to all the RSS feeds and mail folders. On the other hand, the top ribbon toolbar comes with various options to efficiently manage your emails. Owing to the multiple organizing features, you can easily move emails around, flag messages, customize alerts, create filters, and set rules to redirect messages.

This way, MS Outlook automatically filters received messages and sends them to designated folders. By default, the. When the user is online, the cached mailbox and OAB are periodically updated from Exchange Server in the background.

Any email messages the user drafted while offline are automatically sent when that user is back online. If a user upgrades from an earlier version of Outlook to Outlook and you previously configured Outlook for Cached Exchange Mode, those old Cached Exchange Mode settings are automatically applied, including a new synchronization control for shared mailboxes.

The default location for new. As an administrator, you can configure a different. If you do not specify a different. The Mail to keep offline slider in the Server Settings dialog box in Outlook has been updated to apply to shared folders and lets you set a smaller synchronization window, available by default with Cached Exchange Mode in Outlook The slider allows an Outlook user to limit the email messages that are locally synchronized in a Microsoft Outlook data file.

By default, if Cached Exchange Mode is enabled, Outlook caches email messages only from the last 12 months and removes anything older from the local cache for the PC. These default settings depend on the device, with mobile devices having smaller default settings. The email messages that are removed from the local cache are still available for users to view, but they’ll need to be connected to Exchange Server to view them.

Users can view messages that were removed from the local cache by scrolling to the end of a message list in a folder and clicking the message Click here to view more on Microsoft Exchange. Users can also change how much email to keep offline.

You, the administrator, can change the default age or enforce the age of email messages that are removed from the local cache. Remember that customizing Cached Exchange Mode settings is optional. In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box. By default, Cached Exchange Mode is disabled. Right-click the policy object that you want, and click Edit.

The Group Policy Management Editor window opens. In the Default location for OST files text box, enter the default location for. For example:. You can define a new default location for both Personal Microsoft Outlook data files. The following table shows some settings that you can configure for Cached Exchange Mode.

The following table shows some additional settings that you can configure for Exchange connectivity. Planning considerations for deploying Outlook for Windows. Skip to main content. This browser is no longer supported. Download Microsoft Edge More info.

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For Microsoft-controlled advertising that appears in apps on Windows, you may use the opt-out linked to your personal Microsoft account, or opt out of interest-based advertising by turning off the advertising ID in Windows settings. Because the data used for interest-based advertising is also used for other required purposes including providing our products, analytics, and fraud detection , opting out of interest-based advertising does not stop that data collection.

You will continue to get ads, although they may be less relevant to you. You can opt out of receiving interest-based advertising from third parties we partner with by visiting their sites see above. Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie.

We use cookies and similar technologies for storing and honoring your preferences and settings, enabling you to sign in, providing interest-based advertising, combating fraud, analyzing how our products perform, and fulfilling other legitimate purposes. Microsoft apps use additional identifiers, such as the advertising ID in Windows described in the Advertising ID section of this privacy statement, for similar purposes.

Our websites may include web beacons, cookies, or similar technologies from third-party service providers. You have a variety of tools to control the data collected by cookies, web beacons, and similar technologies. For example, you can use controls in your internet browser to limit how the websites you visit are able to use cookies and to withdraw your consent by clearing or blocking cookies.

This data often consists of a string of numbers and letters that uniquely identifies your computer, but it can contain other information as well. Some cookies are placed by third parties acting on our behalf. We use cookies and similar technologies to store and honor your preferences and settings, enable you to sign-in, provide interest-based advertising, combat fraud, analyze how our products perform, and fulfill other legitimate purposes described below. Microsoft apps use additional identifiers, such as the advertising ID in Windows, for similar purposes, and many of our websites and applications also contain web beacons or other similar technologies, as described below.

Microsoft uses cookies and similar technologies for several purposes, depending on the context or product, including:. Where required, we obtain your consent prior to placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication.

Some of the cookies we commonly use are listed below. This list is not exhaustive, but it is intended to illustrate the primary purposes for which we typically set cookies. If you visit one of our websites, the site will set some or all of the following cookies:. In addition to the cookies Microsoft sets when you visit our websites, third parties can also set cookies when you visit Microsoft sites.

For example:. For a list of the third parties that set cookies on our websites, including service providers acting on our behalf, please visit our third party cookie inventory.

On some of our websites, a list of third parties is available directly on the site. The third parties on these sites may not be included in the list on our third party cookie inventory. Most web browsers automatically accept cookies but provide controls that allow you to block or delete them. As mentioned above, where required, we obtain your consent before placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication.

We separate these optional cookies by purpose, such as for advertising and social media purposes. You may consent to certain categories of optional cookies and not others. Certain features of Microsoft products depend on cookies. If you choose to block cookies, you cannot sign in or use some of those features, and preferences that are dependent on cookies will be lost.

If you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, are deleted and will need to be recreated. Additional privacy controls that can impact cookies, including the tracking protections feature of Microsoft browsers, are described in the How to access and control your personal data section of this privacy statement.

Some Microsoft webpages contain electronic tags known as web beacons that we use to help deliver cookies on our websites, count users who have visited those websites, and deliver co-branded products.

We also include web beacons or similar technologies in our electronic communications to determine whether you open and act on them. In addition to placing web beacons on our own websites, we sometimes work with other companies to place our web beacons on their websites or in their advertisements. This helps us to, for example, develop statistics on how often clicking on an advertisement on a Microsoft website results in a purchase or other action on the advertiser’s website.

It also allows us to understand your activity on the website of a Microsoft partner in connection with your use of a Microsoft product or service. Finally, Microsoft products often contain web beacons or similar technologies from third-party analytics providers, which help us compile aggregated statistics about the effectiveness of our promotional campaigns or other operations.

These technologies enable the analytics providers to set or read their own cookies or other identifiers on your device, through which they can collect information about your online activities across applications, websites, or other products. However, we prohibit these analytics providers from using web beacons on our sites to collect or access information that directly identifies you such as your name or email address You can opt out of data collection or use by some of these analytics providers by visiting any of the following sites: Adjust , AppsFlyer , Clicktale , Flurry Analytics , Google Analytics requires you to install a browser add-on , Kissmetrics , Mixpanel , Nielsen , Acuity Ads , WebTrends or Optimizely.

In addition to standard cookies and web beacons, our products can also use other similar technologies to store and read data files on your computer. This is typically done to maintain your preferences or to improve speed and performance by storing certain files locally. But, like standard cookies, these technologies can also store a unique identifier for your computer, which can then track behavior.

Local Shared Objects or «Flash cookies. To learn how to manage or block Flash cookies, go to the Flash Player help page. Silverlight Application Storage. Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage.

To learn how to manage or block such storage, see the Silverlight section of this privacy statement. If you use a Microsoft product with an account provided by an organization you are affiliated with, such as your work or school account, that organization can:.

If you lose access to your work or school account in event of change of employment, for example , you may lose access to products and the content associated with those products, including those you acquired on your own behalf, if you used your work or school account to sign in to such products. Many Microsoft products are intended for use by organizations, such as schools and businesses.

Please see the Enterprise and developer products section of this privacy statement. If your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any. When you use social features in Microsoft products, other users in your network may see some of your activity.

To learn more about the social features and other functionality, please review documentation or help content specific to the Microsoft product. Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement. For more information on our business operations, please see the Enterprise and developer products section.

For Microsoft products provided by your K school, including Microsoft Education, Microsoft will:. With a Microsoft account, you can sign in to Microsoft products, as well as those of select Microsoft partners. Personal data associated with your Microsoft account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites.

Signing in to your Microsoft account enables personalization and consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

If you sign into a service offered by a third party with your Microsoft account, you will share with that third party the account data required by that service. With a Microsoft account, you can sign into Microsoft products, as well as those of select Microsoft partners. Signing into your Microsoft account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features.

There are three types of Microsoft account:. Personal Microsoft accounts. The data associated with your personal Microsoft account, and how that data is used, depends on how you use the account. Work or school accounts. The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account.

If your employer or school uses Azure Active Directory AAD to manage the account it provides you, you can use your work or school account to sign in to Microsoft products, such as Microsoft and Office , and third-party products provided to you by your organization.

If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Microsoft or third-party products that you acquire for yourself.

Third-party accounts. The data associated with a third-party Microsoft account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account. Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account. When a Microsoft product collects age, and there is an age in your jurisdiction under which parental consent or authorization is required to use the product, the product will either block users under that age or will ask them to provide consent or authorization from a parent or guardian before they can use it.

We will not knowingly ask children under that age to provide more data than is required to provide for the product. Once parental consent or authorization is granted, the child’s account is treated much like any other account. The child can access communication services, like Outlook and Skype, and can freely communicate and share data with other users of all ages.

Learn more about parental consent and Microsoft child accounts. Parents or guardians can change or revoke the consent choices previously made, and review, edit, or request the deletion of the personal data of the children for whom they provided consent or authorization. What is Xbox? Xbox is the gaming and entertainment division of Microsoft. Xbox hosts an online network that consists of software and enables online experiences crossing multiple platforms.

This network lets your child find and play games, view content, and connect with friends on Xbox and other gaming and social networks. Children can connect to the Xbox network using Xbox consoles, Windows devices, and mobile devices Android and iPhone.

Xbox consoles are devices your child can use to find and play games, movies, music, and other digital entertainment. When they sign in to Xbox, in apps, games or on a console, we assign a unique identifier to their device. Xbox continues to provide new experiences in client apps that are connected to and backed by services such as Xbox network and cloud gaming.

When signed in to an Xbox experience, we collect required data to help keep these experiences reliable, up to date, secure, and performing as expected. Data we collect when you create an Xbox profile. You as the parent or guardian are required to consent to the collection of personal data from a child under 13 years old. With your permission, your child can have an Xbox profile and use the online Xbox network.

During the child Xbox profile creation, you will sign in with your own Microsoft account to verify that you are an adult organizer in your Microsoft family group. We collect an alternate email address or phone number to boost account security. If your child needs help accessing their account, they will be able to use one of these alternates to validate they own the Microsoft account.

Data we collect. If your child uses an Xbox console or Xbox app on another device capable of accessing the Xbox network, and that device includes a storage device hard drive or memory unit , usage data will be stored on the storage device and sent to Microsoft the next time they sign in to Xbox, even if they have been playing offline. Xbox console diagnostic data. If your child uses an Xbox console, the console will send required data to Microsoft.

Required data is the minimum data necessary to help keep Xbox safe, secure, up to date, and performing as expected. Game captures. Any player in a multiplayer game session can record video game clips and capture screenshots of their view of the game play. If a player activates this feature, Microsoft uses the resulting text data to provide captioning of chat for players who need it.

Data use. Microsoft uses the data we collect to improve gaming products and experiences— making it safer and more fun over time. Data we collect also enables us to provide your child with personalized, curated experiences. This includes connecting them to games, content, services, and recommendations. Xbox data viewable by others.

In order to help make the Xbox network a safe gaming environment and enforce the Community Standards for Xbox, we may collect and review voice, text, images, videos and in-game content such as game clips your child uploads, conversations they have, and things they post in clubs and games.

Xbox data shared with game and apps publishers. When your child uses an Xbox online game or any network-connected app on their Xbox console, PC, or mobile device, the publisher of that game or app has access to data about their usage to help the publisher deliver, support, and improve its product. Third-party publishers and developers of games and apps have their own distinct and independent relationship with users and their collection and usage of personal data is subject to their specific privacy policies.

For example, publishers may choose to disclose or display game data such as on leaderboards through their own services. You may find their policies linked from the game or app detail pages in our stores. To stop sharing game or app data with a publisher, remove its games or app from all devices where they have been installed. Managing child settings. The dashboard allows you to review your child’s personal information, have it deleted, and refuse to permit further collection or use of your child’s information.

Below you will find additional privacy information, such as how we secure your data, where we process your data, and how long we retain your data.

You can find more information on Microsoft and our commitment to protecting your privacy at Microsoft Privacy. Microsoft is committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorized access, use, or disclosure. For example, we store the personal data you provide on computer systems that have limited access and are in controlled facilities.

When we transmit highly confidential data such as a credit card number or password over the internet, we protect it through the use of encryption. Microsoft complies with applicable data protection laws, including applicable security breach notification laws. Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other country where Microsoft or its affiliates, subsidiaries, or service providers operate facilities.

The storage location s are chosen in order to operate efficiently, to improve performance, and to create redundancies in order to protect the data in the event of an outage or other problem. We transfer personal data from the European Economic Area, the United Kingdom, and Switzerland to other countries, some of which have not yet been determined by the European Commission to have an adequate level of data protection.

For example, their laws may not guarantee you the same rights, or there may not be a privacy supervisory authority there that is capable of addressing your complaints. Microsoft Corporation complies with the EU-U.

Privacy Shield Framework and Swiss-U. Privacy Shield Framework as set forth by the U. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the United Kingdom, and Switzerland to the United States, although Microsoft does not rely on the EU-U. If third-party agents process personal data on our behalf in a manner inconsistent with the principles of either Privacy Shield framework, we remain liable unless we prove we are not responsible for the event giving rise to the damage.

The controlled U. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, visit the Privacy Shield website. If you have a question or complaint related to participation by Microsoft in the EU-U.

Privacy Shield, we encourage you to contact us via our web form. For any complaints related to the Privacy Shield frameworks that Microsoft cannot resolve directly, we have chosen to cooperate with the relevant EU Data Protection Authority, or a panel established by the European data protection authorities, for resolving disputes with EU individuals, and with the Swiss Federal Data Protection and Information Commissioner FDPIC for resolving disputes with Swiss individuals.

As further explained in the Privacy Shield Principles, binding arbitration is available to address residual complaints not resolved by other means. Microsoft is subject to the investigatory and enforcement powers of the U.

Microsoft retains personal data for as long as necessary to provide the products and fulfill the transactions you have requested, or for other legitimate purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements. Because these needs can vary for different data types, the context of our interactions with you or your use of products, actual retention periods can vary significantly.

We do not sell your personal data. So, we do not offer an opt-out to the sale of personal data. You have the right to request that we i disclose what personal data we collect, use, disclose, and sell and ii delete your personal data.

You may make these requests yourself or through an authorized agent. If you use an authorized agent, we provide your agent with detailed guidance on how to exercise your CCPA rights. For more information, see Plan your enterprise deployment of Microsoft Apps.

With Microsoft Apps, you can control how frequently your users receive feature updates to their Office applications. You can install language accessory packs after you’ve deployed Microsoft Apps in one of its base languages. There are two ways to install language accessory packs:. For more information, see Overview of deploying languages for Microsoft Apps. The download includes an Excel file that lists all the policy settings for Microsoft Apps.

If you have Microsoft Apps for enterprise, you can also use Cloud Policy to apply most user-based policy settings. For more information, see Overview of Cloud Policy service for Microsoft We recommend that you uninstall any previous versions of Office before installing Microsoft Apps on a device. You can remove these older versions of Office at the same time that you’re installing Microsoft Apps. The , , and desktop versions of Project and Visio share the same end of support dates as the Office suites for those versions.

For example, support for Project ended on October 13, and support for Visio ends on April 11, Subscription plans for Project and Visio are available and include regular feature updates. See plans and pricing. Get things done on the go with Outlook mobile. Learn more. Free with Outlook for iOS. Outlook works where you are Outlook mobile Learn more. Outlook for Mac Learn more. Outlook for Windows Learn more. Outlook on the web Learn more. Microsoft Office website. Archived from the original on 28 January Archived from the original on March 23, Retrieved June 15, TechNet Library.

December 11, Retrieved March 1, Office Support. Retrieved 27 June Office Casual blog. Outlook Blog. November 18, November 27, Archived from the original on May 23, Email clients. Pegasus Mail. Email Unicode and email. Category Comparison. Calendaring software. Microsoft Office. History Microsoft Discontinued shared tools Accounting Docs. News aggregators. Windows Live Mail Zimbra. Cooliris Sage. Authority control. Germany Israel United States.

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Namespaces Article Talk. Views Read Edit View history. Help Learn to edit Community portal Recent changes Upload file. Download as PDF Printable version. Wikimedia Commons. Microsoft Corporation. Microsoft Windows. Personal information manager. Proprietary commercial software. Outlook for Android. Android 7 and later ChromeOS. Included in Office 97 and bundled with Exchange Server 5. Freely distributed with books and magazines for coping with the newest Internet standard such as HTML email.

Included in Office and bundled with Exchange Server. Included in Office incl. As mentioned earlier, Microsoft Outlook gives you the liberty of receiving and managing high volumes of emails from numerous email clients.

The program now comes with instant search functionality , which lets you quickly find emails in the inbox, sent, outbox, and other folders. The search bar looks similar to the one in Gmail and is located right above the Outlook ribbon. With the revamped search function, you can look for emails with any keyword or string of characters. Additionally, the application retains all the previous functions, including inbox management tools , conversation view , and more.

MS Outlook features a simple, clean, and straightforward design. However, with the abundance of features, the interface now seems a bit cluttered.

The former can be used for important, starred, or frequent emails. Moreover, the ribbon interface lets you conveniently find a range of features and functionalities. These can be connected to retrieve emails in a hassle-free manner. The program features an intuitive wizard , which lets you know everything about configuration options.

It offers single-click access to all the RSS feeds and mail folders. On the other hand, the top ribbon toolbar comes with various options to efficiently manage your emails. Owing to the multiple organizing features, you can easily move emails around, flag messages, customize alerts, create filters, and set rules to redirect messages.

We will process your traffic data only as required to provide, maintain, and improve our communications services and we do so with your consent. Product-specific sections below describe data collection practices applicable to use of those products. Microsoft uses the data we collect to provide you with rich, interactive experiences. In particular, we use data to:. We also use the data to operate our business, which includes analyzing our performance, meeting our legal obligations, developing our workforce, and doing research.

In carrying out these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products or obtain from third parties to give you a more seamless, consistent, and personalized experience, to make informed business decisions, and for other legitimate purposes.

Our processing of personal data for these purposes includes both automated and manual human methods of processing.

Our automated methods often are related to and supported by our manual methods. For example, our automated methods include artificial intelligence AI , which we think of as a set of technologies that enable computers to perceive, learn, reason, and assist in decision-making to solve problems in ways that are similar to what people do.

To build, train, and improve the accuracy of our automated methods of processing including AI , we manually review some of the predictions and inferences produced by the automated methods against the underlying data from which the predictions and inferences were made.

For example, we manually review short snippets of voice data that we have taken steps to de-identify to improve our speech recognition technologies. Microsoft uses the data we collect to provide you rich, interactive experiences. For these purposes, we combine data we collect from different contexts for example, from your use of two Microsoft products.

For example, Cortana may use information from your calendar to suggest action items in a heads-up email, and Microsoft Store uses information about the apps and services you use to make personalized app recommendations. However, we have built in technological and procedural safeguards designed to prevent certain data combinations where required by law. For example, where required by law, we store data we collect from you when you are unauthenticated not signed in separately from any account information that directly identifies you, such as your name, email address, or phone number.

When we transfer personal data from the European Economic Area, we do so based on a variety of legal mechanisms, as described in the Where we store and process personal data section of this privacy statement.

We share your personal data with your consent or to complete any transaction or provide any product you have requested or authorized. We also share data with Microsoft-controlled affiliates and subsidiaries; with vendors working on our behalf; when required by law or to respond to legal process; to protect our customers; to protect lives; to maintain the security of our products; and to protect the rights and property of Microsoft and its customers.

We share your personal data with your consent or as necessary to complete any transaction or provide any product you have requested or authorized. For example, we share your content with third parties when you tell us to do so, such as when you send an email to a friend, share photos and documents on OneDrive, or link accounts with another service. If you use a Microsoft product provided by an organization you are affiliated with, such as an employer or school, or use an email address provided by such organization to access Microsoft products, we share certain data, such as interaction data and diagnostic data to enable your organization to manage the products.

When you provide payment data to make a purchase, we will share payment data with banks and other entities that process payment transactions or provide other financial services, and for fraud prevention and credit risk reduction. In addition, we share personal data among Microsoft-controlled affiliates and subsidiaries. We also share personal data with vendors or agents working on our behalf for the purposes described in this statement. For example, companies we’ve hired to provide customer service support or assist in protecting and securing our systems and services may need access to personal data to provide those functions.

In such cases, these companies must abide by our data privacy and security requirements and are not allowed to use personal data they receive from us for any other purpose. We may also disclose personal data as part of a corporate transaction such as a merger or sale of assets.

Finally, we will retain, access, transfer, disclose, and preserve personal data, including your content such as the content of your emails in Outlook. For more information about data we disclose in response to requests from law enforcement and other government agencies, please see our Law Enforcement Requests Report. Please note that some of our products include links to or otherwise enable you to access products of third parties whose privacy practices differ from those of Microsoft.

If you provide personal data to any of those products, your data is governed by their privacy policies. You can also make choices about the collection and use of your data by Microsoft. You can control your personal data that Microsoft has obtained, and exercise your data protection rights, by contacting Microsoft or using various tools we provide. In some cases, your ability to access or control your personal data will be limited, as required or permitted by applicable law.

How you can access or control your personal data will also depend on which products you use. For example, you can:. Not all personal data processed by Microsoft can be accessed or controlled via the tools above. If you want to access or control personal data processed by Microsoft that is not available via the tools above or directly through the Microsoft products you use, you can always contact Microsoft at the address in the How to contact us section or by using our web form.

We provide aggregate metrics about user requests to exercise their data protection rights via the Microsoft Privacy Report. You can access and control your personal data that Microsoft has obtained with tools Microsoft provides to you, which are described below, or by contacting Microsoft.

For instance:. You can also object to or restrict the use of your personal data by Microsoft. For example, you can object at any time to our use of your personal data:. If your organization, such as your employer, school, or service provider, provides you with access to and is administering your use of Microsoft products, contact your organization to learn more about how to access and control your personal data.

You can access and control your personal data that Microsoft has obtained, and exercise your data protection rights, using various tools we provide. The tools most useful to you will depend on our interactions with you and your use of our products. Here is a general list of tools we provide to help you control your personal data; specific products may provide additional controls.

We will respond to requests to control your personal data as required by applicable law. You can choose whether you wish to receive promotional communications from Microsoft by email, SMS, physical mail, and telephone.

If you receive promotional email or SMS messages from us and would like to opt out, you can do so by following the directions in that message. You can also make choices about the receipt of promotional email, telephone calls, and postal mail by signing in with your personal Microsoft account, and viewing your communication permissions where you can update contact information, manage Microsoft-wide contact preferences, opt out of email subscriptions, and choose whether to share your contact information with Microsoft partners.

If you do not have a personal Microsoft account, you can manage your Microsoft email contact preferences by using this web form. These choices do not apply to mandatory service communications that are part of certain Microsoft products, programs, activities, or to surveys or other informational communications that have their own unsubscribe method. To opt out of receiving interest-based advertising from Microsoft, visit our opt-out page.

When you opt out, your preference is stored in a cookie that is specific to the web browser you are using. The opt-out cookie has an expiration date of five years. If you delete the cookies on your device, you need to opt out again. You can also link your opt-out choice with your personal Microsoft account. It will then apply on any device where you use that account and will continue to apply until someone signs in with a different personal Microsoft account on that device.

If you delete the cookies on your device, you will need to sign in again for the settings to apply. For Microsoft-controlled advertising that appears in apps on Windows, you may use the opt-out linked to your personal Microsoft account, or opt out of interest-based advertising by turning off the advertising ID in Windows settings. Because the data used for interest-based advertising is also used for other required purposes including providing our products, analytics, and fraud detection , opting out of interest-based advertising does not stop that data collection.

You will continue to get ads, although they may be less relevant to you. You can opt out of receiving interest-based advertising from third parties we partner with by visiting their sites see above. Cookies are small text files placed on your device to store data that can be recalled by a web server in the domain that placed the cookie. We use cookies and similar technologies for storing and honoring your preferences and settings, enabling you to sign in, providing interest-based advertising, combating fraud, analyzing how our products perform, and fulfilling other legitimate purposes.

Microsoft apps use additional identifiers, such as the advertising ID in Windows described in the Advertising ID section of this privacy statement, for similar purposes. Our websites may include web beacons, cookies, or similar technologies from third-party service providers. You have a variety of tools to control the data collected by cookies, web beacons, and similar technologies. For example, you can use controls in your internet browser to limit how the websites you visit are able to use cookies and to withdraw your consent by clearing or blocking cookies.

This data often consists of a string of numbers and letters that uniquely identifies your computer, but it can contain other information as well. Some cookies are placed by third parties acting on our behalf. We use cookies and similar technologies to store and honor your preferences and settings, enable you to sign-in, provide interest-based advertising, combat fraud, analyze how our products perform, and fulfill other legitimate purposes described below.

Microsoft apps use additional identifiers, such as the advertising ID in Windows, for similar purposes, and many of our websites and applications also contain web beacons or other similar technologies, as described below. Microsoft uses cookies and similar technologies for several purposes, depending on the context or product, including:. Where required, we obtain your consent prior to placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication.

Some of the cookies we commonly use are listed below. This list is not exhaustive, but it is intended to illustrate the primary purposes for which we typically set cookies. If you visit one of our websites, the site will set some or all of the following cookies:.

In addition to the cookies Microsoft sets when you visit our websites, third parties can also set cookies when you visit Microsoft sites. For example:. For a list of the third parties that set cookies on our websites, including service providers acting on our behalf, please visit our third party cookie inventory.

On some of our websites, a list of third parties is available directly on the site. The third parties on these sites may not be included in the list on our third party cookie inventory. Most web browsers automatically accept cookies but provide controls that allow you to block or delete them.

As mentioned above, where required, we obtain your consent before placing or using optional cookies that are not i strictly necessary to provide the website; or ii for the purpose of facilitating a communication. We separate these optional cookies by purpose, such as for advertising and social media purposes. You may consent to certain categories of optional cookies and not others. Certain features of Microsoft products depend on cookies.

If you choose to block cookies, you cannot sign in or use some of those features, and preferences that are dependent on cookies will be lost. If you choose to delete cookies, any settings and preferences controlled by those cookies, including advertising preferences, are deleted and will need to be recreated. Additional privacy controls that can impact cookies, including the tracking protections feature of Microsoft browsers, are described in the How to access and control your personal data section of this privacy statement.

Some Microsoft webpages contain electronic tags known as web beacons that we use to help deliver cookies on our websites, count users who have visited those websites, and deliver co-branded products. We also include web beacons or similar technologies in our electronic communications to determine whether you open and act on them.

In addition to placing web beacons on our own websites, we sometimes work with other companies to place our web beacons on their websites or in their advertisements. This helps us to, for example, develop statistics on how often clicking on an advertisement on a Microsoft website results in a purchase or other action on the advertiser’s website. It also allows us to understand your activity on the website of a Microsoft partner in connection with your use of a Microsoft product or service.

Finally, Microsoft products often contain web beacons or similar technologies from third-party analytics providers, which help us compile aggregated statistics about the effectiveness of our promotional campaigns or other operations. These technologies enable the analytics providers to set or read their own cookies or other identifiers on your device, through which they can collect information about your online activities across applications, websites, or other products.

However, we prohibit these analytics providers from using web beacons on our sites to collect or access information that directly identifies you such as your name or email address You can opt out of data collection or use by some of these analytics providers by visiting any of the following sites: Adjust , AppsFlyer , Clicktale , Flurry Analytics , Google Analytics requires you to install a browser add-on , Kissmetrics , Mixpanel , Nielsen , Acuity Ads , WebTrends or Optimizely.

In addition to standard cookies and web beacons, our products can also use other similar technologies to store and read data files on your computer. This is typically done to maintain your preferences or to improve speed and performance by storing certain files locally.

But, like standard cookies, these technologies can also store a unique identifier for your computer, which can then track behavior. Local Shared Objects or «Flash cookies. To learn how to manage or block Flash cookies, go to the Flash Player help page. Silverlight Application Storage.

Websites or applications that use Microsoft Silverlight technology also have the ability to store data by using Silverlight Application Storage. To learn how to manage or block such storage, see the Silverlight section of this privacy statement. If you use a Microsoft product with an account provided by an organization you are affiliated with, such as your work or school account, that organization can:.

If you lose access to your work or school account in event of change of employment, for example , you may lose access to products and the content associated with those products, including those you acquired on your own behalf, if you used your work or school account to sign in to such products. Many Microsoft products are intended for use by organizations, such as schools and businesses. Please see the Enterprise and developer products section of this privacy statement.

If your organization provides you with access to Microsoft products, your use of the Microsoft products is subject to your organization’s policies, if any. When you use social features in Microsoft products, other users in your network may see some of your activity. To learn more about the social features and other functionality, please review documentation or help content specific to the Microsoft product.

Microsoft is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement. For more information on our business operations, please see the Enterprise and developer products section. For Microsoft products provided by your K school, including Microsoft Education, Microsoft will:.

With a Microsoft account, you can sign in to Microsoft products, as well as those of select Microsoft partners. Personal data associated with your Microsoft account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites.

Signing in to your Microsoft account enables personalization and consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features. If you sign into a service offered by a third party with your Microsoft account, you will share with that third party the account data required by that service.

With a Microsoft account, you can sign into Microsoft products, as well as those of select Microsoft partners. Signing into your Microsoft account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Microsoft account, and enables other features. There are three types of Microsoft account:. Personal Microsoft accounts. The data associated with your personal Microsoft account, and how that data is used, depends on how you use the account.

Work or school accounts. The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account. If your employer or school uses Azure Active Directory AAD to manage the account it provides you, you can use your work or school account to sign in to Microsoft products, such as Microsoft and Office , and third-party products provided to you by your organization.

If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Microsoft or third-party products that you acquire for yourself.

Third-party accounts. The data associated with a third-party Microsoft account, and how it will be used, is generally similar to the use and collection of data associated with a personal Microsoft account. Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account. When a Microsoft product collects age, and there is an age in your jurisdiction under which parental consent or authorization is required to use the product, the product will either block users under that age or will ask them to provide consent or authorization from a parent or guardian before they can use it.

We will not knowingly ask children under that age to provide more data than is required to provide for the product. Once parental consent or authorization is granted, the child’s account is treated much like any other account. The child can access communication services, like Outlook and Skype, and can freely communicate and share data with other users of all ages. Learn more about parental consent and Microsoft child accounts. Parents or guardians can change or revoke the consent choices previously made, and review, edit, or request the deletion of the personal data of the children for whom they provided consent or authorization.

What is Xbox? Xbox is the gaming and entertainment division of Microsoft. Xbox hosts an online network that consists of software and enables online experiences crossing multiple platforms. This network lets your child find and play games, view content, and connect with friends on Xbox and other gaming and social networks. Children can connect to the Xbox network using Xbox consoles, Windows devices, and mobile devices Android and iPhone.

Xbox consoles are devices your child can use to find and play games, movies, music, and other digital entertainment. When they sign in to Xbox, in apps, games or on a console, we assign a unique identifier to their device. Xbox continues to provide new experiences in client apps that are connected to and backed by services such as Xbox network and cloud gaming.

When signed in to an Xbox experience, we collect required data to help keep these experiences reliable, up to date, secure, and performing as expected.

Data we collect when you create an Xbox profile. You as the parent or guardian are required to consent to the collection of personal data from a child under 13 years old. With your permission, your child can have an Xbox profile and use the online Xbox network. During the child Xbox profile creation, you will sign in with your own Microsoft account to verify that you are an adult organizer in your Microsoft family group. We collect an alternate email address or phone number to boost account security.

If your child needs help accessing their account, they will be able to use one of these alternates to validate they own the Microsoft account. Data we collect. If your child uses an Xbox console or Xbox app on another device capable of accessing the Xbox network, and that device includes a storage device hard drive or memory unit , usage data will be stored on the storage device and sent to Microsoft the next time they sign in to Xbox, even if they have been playing offline.

Xbox console diagnostic data. If your child uses an Xbox console, the console will send required data to Microsoft. Required data is the minimum data necessary to help keep Xbox safe, secure, up to date, and performing as expected.

Game captures. Any player in a multiplayer game session can record video game clips and capture screenshots of their view of the game play.

If a player activates this feature, Microsoft uses the resulting text data to provide captioning of chat for players who need it.

Data use. Microsoft uses the data we collect to improve gaming products and experiences— making it safer and more fun over time. Data we collect also enables us to provide your child with personalized, curated experiences. This includes connecting them to games, content, services, and recommendations.

Xbox data viewable by others. In order to help make the Xbox network a safe gaming environment and enforce the Community Standards for Xbox, we may collect and review voice, text, images, videos and in-game content such as game clips your child uploads, conversations they have, and things they post in clubs and games. Xbox data shared with game and apps publishers.

When your child uses an Xbox online game or any network-connected app on their Xbox console, PC, or mobile device, the publisher of that game or app has access to data about their usage to help the publisher deliver, support, and improve its product. Third-party publishers and developers of games and apps have their own distinct and independent relationship with users and their collection and usage of personal data is subject to their specific privacy policies.

For example, publishers may choose to disclose or display game data such as on leaderboards through their own services. You may find their policies linked from the game or app detail pages in our stores. To stop sharing game or app data with a publisher, remove its games or app from all devices where they have been installed.

Managing child settings. The dashboard allows you to review your child’s personal information, have it deleted, and refuse to permit further collection or use of your child’s information. Below you will find additional privacy information, such as how we secure your data, where we process your data, and how long we retain your data.

You can find more information on Microsoft and our commitment to protecting your privacy at Microsoft Privacy. Microsoft is committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorized access, use, or disclosure. For example, we store the personal data you provide on computer systems that have limited access and are in controlled facilities.

When we transmit highly confidential data such as a credit card number or password over the internet, we protect it through the use of encryption. Microsoft complies with applicable data protection laws, including applicable security breach notification laws. Personal data collected by Microsoft may be stored and processed in your region, in the United States, and in any other country where Microsoft or its affiliates, subsidiaries, or service providers operate facilities.

The storage location s are chosen in order to operate efficiently, to improve performance, and to create redundancies in order to protect the data in the event of an outage or other problem. We transfer personal data from the European Economic Area, the United Kingdom, and Switzerland to other countries, some of which have not yet been determined by the European Commission to have an adequate level of data protection. For example, their laws may not guarantee you the same rights, or there may not be a privacy supervisory authority there that is capable of addressing your complaints.

Microsoft Corporation complies with the EU-U. Privacy Shield Framework and Swiss-U. Privacy Shield Framework as set forth by the U. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union, the United Kingdom, and Switzerland to the United States, although Microsoft does not rely on the EU-U.

If third-party agents process personal data on our behalf in a manner inconsistent with the principles of either Privacy Shield framework, we remain liable unless we prove we are not responsible for the event giving rise to the damage. The controlled U. If there is any conflict between the terms in this privacy policy and the Privacy Shield Principles, the Privacy Shield Principles shall govern. To learn more about the Privacy Shield program, and to view our certification, visit the Privacy Shield website.

If you have a question or complaint related to participation by Microsoft in the EU-U. Privacy Shield, we encourage you to contact us via our web form. For any complaints related to the Privacy Shield frameworks that Microsoft cannot resolve directly, we have chosen to cooperate with the relevant EU Data Protection Authority, or a panel established by the European data protection authorities, for resolving disputes with EU individuals, and with the Swiss Federal Data Protection and Information Commissioner FDPIC for resolving disputes with Swiss individuals.

As further explained in the Privacy Shield Principles, binding arbitration is available to address residual complaints not resolved by other means. Microsoft is subject to the investigatory and enforcement powers of the U.

Microsoft retains personal data for as long as necessary to provide the products and fulfill the transactions you have requested, or for other legitimate purposes such as complying with our legal obligations, resolving disputes, and enforcing our agreements. Because these needs can vary for different data types, the context of our interactions with you or your use of products, actual retention periods can vary significantly.

We do not sell your personal data. So, we do not offer an opt-out to the sale of personal data. You have the right to request that we i disclose what personal data we collect, use, disclose, and sell and ii delete your personal data.

You may make these requests yourself or through an authorized agent. If you use an authorized agent, we provide your agent with detailed guidance on how to exercise your CCPA rights.

If you have a Microsoft account, you must exercise your rights through the Microsoft privacy dashboard , which requires you to log in to your Microsoft account. If you have an additional request or questions after using the dashboard, you may contact Microsoft at the address in the How to contact us section, use our web form , or call our US toll free number 1.

If you do not have an account, you may exercise your rights by contacting us as described above. We may ask for additional information, such as your country of residence, email address, and phone number, to validate your request before honoring the request. You have a right not to receive discriminatory treatment if you exercise your CCPA rights.

We will not discriminate against you if you exercise your CCPA rights. Personal Information Processing. In the bulleted list below, we outline the categories of personal data we collect, the sources of the personal data, our purposes of processing, and the categories of third-party recipients with whom we share the personal data.

For a description of the data included in each category, please see the Personal data we collect section. While the bulleted list above contains the primary sources and purposes of processing for each category of personal data, we also collect personal data from the sources listed in the Personal data we collect section, such as developers who create experiences through or for Microsoft products.

Similarly, we process all categories of personal data for the purposes described in the How we use personal data section, such as meeting our legal obligations, developing our workforce, and doing research. Disclosures of personal data for business or commercial purposes. As indicated in the Reasons we share personal data section, we share personal data with third parties for various business and commercial purposes.

The primary business and commercial purposes for which we share personal data are the purposes of processing listed in the table above. However, we share all categories of personal data for the business and commercial purposes in the Reasons we share personal data section. Advertising allows us to provide, support, and improve some of our products.

Microsoft does not use what you say in email, chat, video calls or voice mail, or your documents, photos, or other personal files to target ads to you. We use other data, detailed below, for advertising in our products and on third-party properties. The ads that you see may be selected based on data we process about you, such as your interests and favorites, your location, your transactions, how you use our products, your search queries, or the content you view.

The ads that you see may also be selected based on other information learned about you over time using demographic data, location data, search queries, interests and favorites, usage data from our products and sites, and the information we collect about you from the sites and apps of our advertisers and partners.

We refer to these ads as «personalized advertising» in this statement. For example, if you view gaming content on xbox. To provide personalized advertising, we combine cookies placed on your device using information that we collect such as IP address when your browser interacts with our websites.

If you opt out of receiving personalized advertising, data associated with these cookies will not be used. We may use information about you to serve you with personalized advertising when you use Microsoft services.

If you are logged in with your Microsoft account and have consented to allow Microsoft Edge to use your online activity for personalized advertising, you will see offers for products and services based on your online activity while using Microsoft Edge. To configure your privacy and ad settings for your Microsoft account with respect to your online activity across browsers, including Microsoft Edge, or when visiting third-party websites or apps, go to your dashboard at privacy.

Data collected by other advertising companies. Advertisers sometimes include their own web beacons or those of their other advertising partners within their advertisements that we display, enabling them to set and read their own cookie. Additionally, Microsoft partners with third-party ad companies to help provide some of our advertising services, and we also allow other third-party ad companies to display advertisements on our sites. These third parties may place cookies on your computer and collect data about your online activities across websites or online services.

These companies currently include, but are not limited to: AppNexus , Facebook , Media. Select any of the preceding links to find more information on each company’s practices, including the choices it offers. Many of these companies are also members of the NAI or DAA , which each provide a simple way to opt out of ad targeting from participating companies. Microsoft provides both device-based speech recognition features and cloud-based online speech recognition features.

These improvements allow us to build better voice-enabled capabilities that benefit users across all our consumer and enterprise products and services. Learn more about Microsoft and your voice data. Microsoft offers preview, insider, beta or other free-of-charge products and features «previews» to enable you to evaluate them while providing Microsoft with data about your use of the product, including feedback and device and usage data.

As a result, previews can automatically collect additional data, provide fewer controls, and otherwise employ different privacy and security measures than those typically present in our products. If you participate in previews, we may contact you about your feedback or your interest in continuing to use the product after general release. We update this privacy statement when necessary to provide greater transparency or in response to:.

When we post changes to this statement, we will revise the «last updated» date at the top of the statement and describe the changes on the Change history page. If there are material changes to the statement, such as a change to the purposes of processing of personal data that is not consistent with the purpose for which it was originally collected, we will notify you either by prominently posting a notice of such changes before they take effect or by directly sending you a notification.

We encourage you to periodically review this privacy statement to learn how Microsoft is protecting your information. If you have a privacy concern, complaint, or question for the Microsoft Chief Privacy Officer or the Data Protection Officer for your region, please contact us by using our web form. We will respond to questions or concerns as required by law and within a period no longer than 30 days. You can also raise a concern or lodge a complaint with a data protection authority or other official with jurisdiction.

When Microsoft is a controller, unless otherwise stated, Microsoft Corporation and, for those in the European Economic Area, the United Kingdom, and Switzerland, Microsoft Ireland Operations Limited are the data controllers for personal data we collect through the products subject to this statement. Our addresses are:. To find the Microsoft subsidiary in your country or region, see the list of Microsoft office locations around the world.

If you would like to exercise your rights under the California Consumer Privacy Act, you may contact Microsoft at the address above, use our web form , or call our US toll free number 1. Where French law applies, you can also send us specific instructions regarding the use of your personal data after your death, by using our web form. If you have a technical or support question, please visit Microsoft Support to learn more about Microsoft Support offerings.

If you have a personal Microsoft account password question, please visit Microsoft account support. Enterprise and Developer Products are Microsoft products and related software offered to and designed primarily for use by organizations and developers. They include:. In the event of a conflict between this Microsoft privacy statement and the terms of any agreement s between a customer and Microsoft for Enterprise and Developer Products, the terms of those agreement s will control.

If any of the terms below are not defined in this Privacy Statement or the Product Terms, they have the definitions below. When a customer tries, purchases, uses, or subscribes to Enterprise and Developer Products, or obtains support for or professional services with such products, Microsoft receives data from you and collects and generates data to provide the service including improving, securing, and updating the service , conduct our business operations, and communicate with the customer.

The Enterprise and Developer Products enable you to purchase, subscribe to, or use other products and online services from Microsoft or third parties with different privacy practices, and those other products and online services are governed by their respective privacy statements and policies. Personal Data. Customer is the controller of Personal Data and Microsoft is the processor of such data, except when a Customer acts as a processor of Personal Data, in which case Microsoft is a subprocessor or b as stated otherwise in the standard Products and Services DPA.

We use Personal Data in the least identifiable form that will support processing necessary for these business operations. We generally aggregate Personal Data before using it for our business operations, removing the ability to identify specific individuals.

Administrator Data. Administrator Data is the information provided to Microsoft during sign-up, purchase, or administration of Enterprise Online Services.

We use Administrator Data to provide the Enterprise Online Services, complete transactions, service the account, detect and prevent fraud, and comply with our legal obligations. Administrator Data includes the name, address, phone number, and email address you provide, as well as aggregated usage data related to your account, such as the controls you select. Administrator Data also includes contact information of your colleagues and friends if you agree to provide it to Microsoft for the limited purpose of sending them an invitation to use the Enterprise Online Services; we contact those individuals with communications that include information about you, such as your name and profile photo.

As needed, we use Administrator Data to contact you to provide information about your account, subscriptions, billing, and updates to the Enterprise Online Services, including information about new features, security, or other technical issues. We also contact you regarding third-party inquiries we receive regarding use of the Enterprise Online Services, as described in your agreement. You cannot unsubscribe from these non-promotional communications.

We may also contact you regarding information and offers about other products and services, or share your contact information with Microsoft’s partners. Microsoft will not share your confidential information or contact information with the authorized partner unless we have sufficient rights to do so. You can manage your contact preferences or update your information in your account profile.

Payment Data. We use payment data to complete transactions, as well as to detect and prevent fraud. Support Data. Customers provide or authorize Microsoft to collect data in connection with obtaining technical support for the Enterprise Online Services. Local Software and Diagnostic Data. Some Online Services may require, or may be enhanced by, the installation of local software e.

The local software may collect Diagnostic Data as defined in the Products and Services DPA about the use and performance of that software. Bing Search Services Data. Bing Search Services, as defined in the Product Terms, use data such as search queries as described in the Bing section of this privacy statement.

Enterprise and developer software and enterprise appliances collect data to operate effectively and provide you the best experiences. The data we collect depends on the features you use, as well as your configuration and settings, but it is generally limited to device and usage data.

Customers have choices about the data they provide. Here are examples of the data we collect:. Microsoft uses the data we collect from enterprise and developer software and enterprise appliances to provide and improve our products, to deliver customer support, to activate the product, to communicate with you, and to operate our business. For detailed information about what data we collect, how we use it, and how to manage your privacy options, visit the SQL Server privacy page.

HoloLens headsets are self-contained Windows computers with Wi-Fi connectivity that enable a mixed reality experience for apps and solutions. Microsoft collects diagnostic data to solve problems and to keep Windows running on HoloLens up to date, secure, and operating properly.

Learn more about Windows diagnostic data. HoloLens also processes and collects data related to the HoloLens experience and device, which include cameras, microphones, and infrared sensors that enable motions and voice to navigate. The headset’s microphones enable voice commands for navigation, controlling apps, or to enter search terms.

Learn more about voice data collection. Productivity and communications products are applications, software, and services you can use to create, store, and share documents, as well as communicate with others. Microsoft , previous versions called Office , is a collection of productivity services and Office applications including Word, Excel, PowerPoint, and Outlook, among others.

For more details about Outlook, see the Outlook section of this privacy statement. Microsoft is a service that is comprised of client software applications and connected online services that span many platforms and have numerous interdependent experiences. Various Microsoft services enable you to use your file content for designs and recommendations, collaborate with others within your documents, and provide you functionality from other Microsoft products, such as Bing and Cortana, and third-party connected products.

If you work in an organization, your administrator may turn off or disable these connected services. See Account Privacy Settings for more information. Office Roaming Service. The Office Roaming Service helps keep your Microsoft settings up to date across your devices running Microsoft When you sign in to Microsoft with your Microsoft account or an account issued by your organization, the Office Client Policy Service is turned on and syncs some of your customized Microsoft settings to Microsoft servers such as a list of most recently used documents and the last location viewed within a document.

When you sign in to Microsoft on another device with the same account, the Office Roaming Service downloads your settings from Microsoft servers and applies them to the additional device. The Office Roaming Service also applies some of your customized Microsoft settings when you sign in to Office. When you sign out of Microsoft , the Office Roaming Service removes your Microsoft settings from your device.

Any changes you make to your customized Microsoft settings are sent to Microsoft servers. Microsoft Updates. Microsoft uses services such as Click-to-Run or Microsoft AutoUpdate to provide you with security and other important updates.

Click-to-Run Update Service. The Click-to-Run Update Service allows you to install certain Microsoft products over the internet. The Click-to-Run Update Service also automatically detects online updates to Click-to-Run-enabled products on your device and downloads and installs them automatically. Translator used in Office apps is designed as a no-trace connected experience.

With no trace connected experience, no portion of your translation request that gets sent to Microsoft Translator API service will be logged, your submitted text will not be used to improve the quality of the Microsoft Translator service, and there will not be any record of any portion of your data retained by Microsoft. Diagnostic Data.

Diagnostic data is used to i keep your Office apps secure and up to date; ii detect, diagnose, and remediate problems; and iii make product improvements. This data does not include a user’s name or email address, the content of the user’s files, or information about apps unrelated to Office. Users have a choice between two different levels of diagnostic data collection, Required and Optional.

See Diagnostic Data in Office for more information. Connected Experiences. Microsoft continues to provide more experiences in client applications that are connected to and backed by cloud-based services. If you choose to use connected experiences, required service data will be collected to help keep these connected experiences reliable, up to date, secure, and performing as expected.

Microsoft consists of client software applications and connected experiences designed to enable you to create, communicate, and collaborate more effectively. Working with others on a document stored on OneDrive for Business or translating the contents of a Word document into a different language are examples of connected experiences.

There are two types of connected experiences. These privacy settings allow you to configure your connected experiences. For example, you can choose to enable connected experiences that download online content, but not connected experiences that analyze content. Turning off connected experiences will also turn off additional experiences, such as document co-authoring and online file storage.

But even if you use this privacy setting to turn off connected experiences, certain functionality will remain available, such as syncing your mailbox in Outlook, as well as essential services described below. If you choose to disable certain types of connected experiences, either the ribbon or menu command for those connected experiences will be grayed out or you will get an error message when you try to use those connected experiences. There are a set of services that are essential to how Microsoft functions and cannot be disabled.

For example, the licensing service that confirms that you are properly licensed to use Microsoft is essential. Required service data about these services is collected and sent to Microsoft, regardless of any other settings that you have configured. See Essential Services for more information. Required service data for connected experiences. As you use a connected experience, data is sent to and processed by Microsoft to provide you that connected experience.

This data is necessary because this information enables us to deliver these cloud-based connected experiences. We refer to this data as required service data. Required service data can include information related to the operation of the connected experience that is needed to keep the underlying service secure, up to date, and performing as expected.

If you choose to use a connected experience that analyzes your content, for example Translate in Word, the text you typed and selected to translate is also sent and processed to provide you the connected experience.

Your text and the translation are not stored by our service. Required service data can also include information needed by a connected experience to perform its task, such as configuration information about the Office app. See Required service data for Office for more information.

This section applies to the consumer offering of Teams; if you are using Teams with a school or work account, see the Enterprise and developer products of this privacy statement. Teams is an all-in-one collaboration and communication hub.

Teams lets you stay organised and connected across your entire life. Teams allows you to call people with voice or video calling. Teams allows you to easily find people, files, photos, conversations, tasks, and calendars in one convenient and secure place.

Teams allows you to store confidential information like passwords, rewards numbers, or login information and share it with others within Teams. With your consent, you can share your location with friends and family. As part of providing these features, Microsoft collects data about the usage of the features as well as information about your communications, including the time and date of the communication and users that are part of the communication.

Teams profile. Your Teams profile includes information you provided when you set up a Microsoft account. To enable other people to find you on Teams or products that interact with Teams for personal use, including Teams for enterprise your display name and picture are visible to other users on Teams that have your contact information.

Teams contacts. With your permission, Teams will sync your device, Outlook, and Skype contacts periodically and check for other Teams users that match contacts in your device, Outlook, or Skype address books. You are always in control of your contacts and can stop syncing at any time.

If you choose to stop syncing your device, Outlook, or Skype contacts, or you are inactive on your device, any contacts that have not been matched during the synchronization process will be deleted from Teams. If you wish to invite any of your device, Outlook, or Skype contacts to join a conversation, you can invite users to a directly, or Microsoft can send an invitation on your behalf via SMS or email for invitations to group conversations.

You can block users if you do not want to receive their communications; additionally, you can report a concern to Microsoft. Notice to non-user contacts. If your information appears in the device, Outlook, or Skype address books of a Teams user who chooses to sync their device, Outlook, or Skype contacts with their Teams contacts, Microsoft may process your data in order to determine whether you are a current Teams user and to allow Teams users to invite you to the service, including via SMS and email.

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Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities. If you have a busy calendar, this is the time for:. Reflecting on what you’re doing, whether it’s a valuable use of your time, and whether you’re setting the right priorities. Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed. To set up a regular or recurring meeting, select Recurrence.

Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks.

Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message. After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls if you have just a few.

Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower.

By «bulk processing» your tasks, you will make progress on all of your projects simultaneously. To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first.

As you finish your tasks, mark them complete. Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag.

If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions. When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.

Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search.

In these cases, start by searching in any folder Inbox , 1-Reference , etc. If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items.

If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search.

Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics.

If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response. If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date.

Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group.

When you take these three steps, you know that your next action is to send another message or watch for a response. Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient.

Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later.

Don’t send a follow-up message less than a day after the first message. If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message.

Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules.

Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution. In this way, the resolution can be referenced by other people on the Contact Group.

If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line.

If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step. Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues.

In your message, mention that you are commenting inline. For example, include «See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response.

Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed. For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as » Bcc’ing Joe, Jeff, James, and Jennifer.

Here’s the answer… » Future messages will then be between only you and the original sender. The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message.

This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved.

Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.

Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant.

The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available. These groups can also include rooms, which can make it easier to find an available room to meet in. In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment. Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting.

If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.

Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. This task will become your agenda for the meeting. If you want to discuss a set of messages or just one message…. If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category.

If you have more than three messages to discuss, don’t flag each one because they will pollute your task list. Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go.

Mark this task with the Meeting category. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server.

OneNote provides a richer note-taking experience than Outlook tasks. The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word.

If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor. If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes.

After the meeting, you can send your notes to the attendees as a message. When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting. To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments.

However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you. In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar.

Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar. For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server.

Even if you work for a company with a Global Address list, there will be occasions when you want to keep a contact in Outlook. Create contacts for:. People for whom you want to remember something or add information to their contact, such as their birthday. Create Contact Groups formerly known as personal distribution lists in Outlook when you want to make it easier to send messages to a group of people outside your corporation.

For all groups inside your corporation, create a public Contact Group ask your IT administrator about how to do this. Note: Quick Steps only apply to mail items for example, items in your Inbox.

Reading a longer column of narrow text is easier than reading a shorter, wider section of text. The Navigation Pane folder list should be reserved for folders you use often.

If it’s filled with folders you don’t even recognize, move all mail into the reference folder and delete your existing folders. In the Name box, type Me , and then select Font. In the Conditional Formatting dialog box, select Condition. In the Filter dialog box, select the Where I am check box next to The only person on the To line , and then select OK on each open dialog box.

Note: You can use the drop-down menu to change the Where I am condition. By viewing your messages in conversation view, you can easily see which conversations have had the most back-and-forth discussion.

In those cases, you might want to read and respond to only the last message in the conversation. You can also select an entire conversation and act on it.

For example, there might be a lengthy series of messages where the last one simply states, «Thanks, that answers my question,» so you can just delete the whole conversation.

You can also see messages from other folders when you are in conversation view, which is very helpful when you receive a new message on a lengthy conversation — you can see the whole history, including your replies.

A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously.

In addition to your work email account Exchange Server , you can add other accounts such as Outlook. Read and unread states in Outlook help by showing you quickly which messages have been read at least once and which have not. Some people try to use the read and unread states to indicate whether a message is new or a reference item.

Inevitably, messages will be reread, and the mental tax of figuring out what you need to do will be paid again. A far more efficient Inbox plan is to go through your messages and decide what to do with each one.

Then it should leave your Inbox — not remain «unread. By having a limited number of folders to look in 1-Reference and 2-Personal , you don’t have to worry about misfiling a message or needing to copy it into multiple folders if it applies to more than one topic or project.

That’s not to say that there isn’t a need for browsing through messages that are all on a particular topic or project. Outlook provides better tools — such as categories and search folders — so you can search effectively.

By having a single folder, you don’t have to think about which folder holds which messages, and you know that everything in this folder is something that you have looked at before and wanted to keep. Having multiple folders means that each time you file a message, you are forced to decide which folder to use. This becomes even more complicated if there is more than one appropriate folder per message. Since many folders go unused when there are multiple choices, this creates clutter.

Although it might seem like a big deal to leave all of your messages in your Inbox, there is a hidden cost you pay every time you look at a message and wonder, «Is this something I have to deal with or is this just here for reference? Your Inbox is a place that other people can manipulate; what you put in your reference folder is strictly up to you. Different archiving rates You should have different folders for different Contact Groups based on topic and frequency of AutoArchiving.

For example, if you are on a carpooling Contact Group, the messages in the Carpool folder should be deleted daily. A Contact Group covering a work-related topic should be archived less frequently, such as annually. Efficient conversation grouping When you have separate folders for topical Contact Groups, you can see entire conversations grouped together.

Should you need to, you can efficiently search within a folder. Messages sent to large distribution lists and to RSS feeds can easily overwhelm your Inbox. Treat these streams of information much as you would a large newspaper — there might be a useful or interesting article, but reading the whole paper would take considerable time. Let rules help you to read what is most interesting and pertinent to you. Corporate-level messages with important news for example, from the CEO and messages from your IT department about server downtime should not go into a folder.

Messages to a Contact Group that only occasionally contain useful or interesting content, regardless of frequency, should have a rule and a folder.

If you subscribe to several RSS Feeds, treat them like another distribution list. If your corporate policy dictates that you have multiple folders for each type of item, follow that policy. As time goes on, you will likely receive more and more messages. Rather, just read the messages that are important for you to read. Rules will help you prioritize important messages and minimize distractions.

Two days from now or the last day of the work week, whichever comes first. With the default settings, on Monday, this is Wednesday; on Tuesday, this is Thursday. This action will delete old tasks and remove the flag from flagged messages and contacts without deleting the items. Delete all of the categories that you don’t plan to use. The same category set applies to all items, so if you use a category for contacts, keep it.

When creating color categories, be thoughtful in your color choices. Over time, you will be able to look at your task list and determine just by color whether the task is presently actionable. For example, if Home is purple, and you are at work, you can’t do any purple tasks. If you have a busy calendar, this might be the only way you can get dedicated time to do your job. It also helps you to make a commitment to doing work — if you put it on your calendar, you should be committed to doing that work at that time.

If someone schedules over your work time, make sure to reschedule your time. Don’t cheat yourself! If you have more than 20 items in your Inbox, process the last week of messages and then select the remaining messages and move them to your 1-Reference folder. Yes, you can do this, and it will feel great. If you feel overwhelmed by messages, you are probably receiving more than you can possibly handle, and you might need to set up more aggressive rules.

Try analyzing where your messages are coming from by arranging your messages by From and then collapse all of the headers. Are you reading Contact Groups that you don’t need to read? If so, create a rule. If you change your view, don’t forget to change it back! If you are short on time, for example, between meetings, you can read the messages in blue — messages sent directly to you. Often these messages are waiting on you for the next step and are the most important.

For many of us, reading messages is nearly an addiction. Spend 20 minutes in the morning going through your messages, and then turn your attention to doing a daily review of your task list. Then get on with your day! Limiting the time you spend reading messages to once in the morning and once at the end of the day could significantly improve your productivity. Try it for a full week and see for yourself. Some tasks require more room for planning. For these tasks, use OneNote. For example, if you are planning a project with multiple steps, nested tasks, and so on, OneNote is a more appropriate tool.

If you just want to remember a few related tasks, list them in the body of the task. If there are related messages, drag them into the task. If possible, keep your personal and business tasks in one place. Keeping one list reduces the number of places that you need to look for what needs to be done.

Even if you already have only one list, use categories to sort your personal from business tasks and manage your list effectively. Your personal tasks will be stored on your company’s Exchange Server and could be visible to your IT department, so only put appropriate personal tasks on your list. Keeping tasks in your head doesn’t work.

You can stop spending brain power reminding yourself of your tasks «Okay, remember to send John a message about the templates, send John a message about the templates…» and focus on the activity at hand. You can have easy access to a set of messages on a particular topic for a meeting. As you receive messages on that topic, mark them with the category. When you meet, mark complete on the messages that you have discussed.

There are many excellent books and philosophies of time management from the following sources:. Lifehacker Tips and downloads for getting things done. Outlook Outlook Outlook Outlook More Note: Quick Steps only apply to messages. Need more help? Expand your skills. Get new features first. Was this information helpful? Before upgrading to Microsoft Apps, verify that your client computers meet or exceed the minimum system requirements.

In addition, you should review the system requirements for your Office server workloads. For more information, see Exchange Server supportability matrix and System Requirements for Office server products.

Because Microsoft Apps comes with many enterprise Microsoft and Office plans, you should review the capabilities of your current plan as part of planning an upgrade to Microsoft Apps. Prior to deploying Microsoft Apps, for example, you should ensure that all your users have accounts and licenses. Before deploying Microsoft Apps, you may want to test your business-critical VBA macros, third-party add-ins, and complex documents and spreadsheets to assess their compatibility with Microsoft Apps.

For more information, see Assess application compatibility. The Readiness Toolkit includes the Readiness Report Creator, which creates an Excel report with VBA macro compatibility and add-in readiness information to help your enterprise assess its readiness to move to Microsoft Apps. For more information, see Use the Readiness Toolkit to assess application compatibility for Microsoft Apps. Other resources are also available. For example, if you use Microsoft Endpoint Configuration Manager current branch , you can use the Microsoft Apps readiness dashboard.

Or, you can get assistance from Microsoft through the App Assure program. To decide how to upgrade to Microsoft Apps, you should evaluate your infrastructure and environment, including the following areas:. Your assessment of these components will influence how you want to upgrade.

For more information, see Assess your environment and requirements for deploying Microsoft Apps. You can deploy and update Microsoft Apps directly from the cloud, from a local source on your local network, or with Configuration Manager or another software distribution solution.

Which option you choose depends on your environment and business requirements. Deploying from the cloud, for example, minimizes your administrative overhead, but could require more network bandwidth. Deploying with Configuration Manager or from a local source, on the other hand, might provide more control over which devices are deployed and updated and when they are.

For more information, see Plan your enterprise deployment of Microsoft Apps. With Microsoft Apps, you can control how frequently your users receive feature updates to their Office applications.

You can install language accessory packs after you’ve deployed Microsoft Apps in one of its base languages. There are two ways to install language accessory packs:. For more information, see Overview of deploying languages for Microsoft Apps.

The download includes an Excel file that lists all the policy settings for Microsoft Apps. If you have Microsoft Apps for enterprise, you can also use Cloud Policy to apply most user-based policy settings. For more information, see Overview of Cloud Policy service for Microsoft We recommend that you uninstall any previous versions of Office before installing Microsoft Apps on a device. You can remove these older versions of Office at the same time that you’re installing Microsoft Apps.

The , , and desktop versions of Project and Visio share the same end of support dates as the Office suites for those versions. For example, support for Project ended on October 13, and support for Visio ends on April 11, Subscription plans for Project and Visio are available and include regular feature updates. These plans are sold separately from plans that include Microsoft Apps.

Owing to the multiple organizing features, you can easily move emails around, flag messages, customize alerts, create filters, and set rules to redirect messages.

This way, MS Outlook automatically filters received messages and sends them to designated folders. Last but not least, search folders and queries can be used to add custom filters to the list.

Thus, it becomes easier to manage and organize your daily schedule. With the calendar function, you can effortlessly schedule meetings , set up recurring meetings , add new events , create task reminders , and manage appointments.

Every new item you create can be color-coded for quick identification. While using the email client and calendar together, you can send task requests to multiple team members , create prioritization flags, and attach reminders.

The calendar can be published online, shared with team members, categorized in multiple groups, and emailed to other Outlook users. As mentioned earlier, Microsoft Outlook retains several features available in previous versions. With this email client, you can access a shared mailbox, send emails from multiple shared addresses, and set up shared events. While the application seamlessly integrates with MS Office programs like Word and Excel, it also supports various third-party platforms , such as Dropbox and Trello.

The latest version of the program tries hard to extend its reach with a built-in language translator. With this feature, you can translate emails and messages into over 70 languages. You also get access to a viewable transcript. With MS Outlook, you can draw or doodle on a standalone canvas with your finger, mouse, or pen. The program also offers some useful annotation features. MS Outlook is a great choice among reliable email clients. While the rising popularity of Gmail has given the app a tough time, it continues to be a leading program to manage large volumes of emails.

Moreover, MS Office Outlook receives regular updates and bug fixes , allowing you to leverage new features and functionalities without any hassles. Most importantly, if you already work with other Microsoft products, Outlook proves to be a convenient option with trouble-free and faster integration.

This site only leads to a paid subscription to Microsoft Office which I already have and is only the on-line version. I want the version that runs on my computer. Because I can’t get my emails when I should, this is all because Outlook just had stopped working; I have tried to download Outlook again, but having no luck with that either! Excellent software. Excellent software for using your message offline, it is more important software. Pros: The external look Cons: Nothing More.

Outlook is not available.. This version of Microsoft’s Outlook is no longer available and can therefor not be downloaded. I love microsoft although : Cons: registration procedure. Laws concerning the use of this software vary from country to country. We do not encourage or condone the use of this program if it is in violation of these laws. Softonic may receive a referral fee if you click or buy any of the products featured here. What do you think about Microsoft Outlook? Do you recommend it?

Microsoft Outlook for Windows. Softonic review. However, several factors can influence a user’s perception of Cached Exchange Mode performance, like hard disk size and speed, CPU speed,.

For troubleshooting tips about diagnosing and addressing performance issues in Outlook, see How to troubleshoot performance issues in Outlook. By default, when Cached Exchange Mode is enabled, shared mail and non-mail folders that users access in other mailboxes are downloaded and cached in the user’s local.

Similarly, if a manager delegates access to the Inbox to a team member, when the team member accesses the folder, Outlook also starts caching the Inbox folder locally.

You can disable caching of all shared folders for profiles that have Cached Exchange Mode enabled. This setting applies to both mail and non-mail folders in Outlook If you want to disable caching of shared mail folders like a delegated Inbox but not shared non-mail folders like Calendar , see By default, shared mail folders are downloaded in Cached mode in Outlook and later versions.

As an alternative to Public Folders, consider Site Mailboxes. Site mailboxes improve collaboration and user productivity by allowing access to both SharePoint Server documents and Exchange email that is in the same client interface. A site mailbox consists of SharePoint Server site membership owners and members , shared storage through an Exchange Server mailbox for email messages and a SharePoint Server site for documents, and a management interface that addresses provisioning and life-cycle needs.

SharePoint Server documents that are viewed in the site mailbox are stored only on SharePoint Server. For more information, see Configure site mailboxes in SharePoint Server.

Outlook is configured to determine a user’s connection speed by checking the network adapter speed on the user’s computer supplied by the operating system. If the reported network adapter speed is KB or lower, the connection is defined as a slow connection. When a slow connection to an Exchange Server computer is detected, Outlook helps users have a better experience if they reduce the less important information that is synchronized with the Exchange Server computer. Outlook makes the following changes to synchronization behavior for slow connections:.

Outlook continues to synchronize the Outlook data with mobile devices, and some client-side rules might run. We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled. When you synchronize a mobile device by using ActiveSync, for example, full items are downloaded in Outlook, and the synchronization process is less efficient than it is during regular Outlook synchronization to users’ computers.

The Download only headers setting for synchronization is designed for Outlook users who have dial-up connections or cellular wireless connections, to minimize network traffic when there is a slow or expensive connection. For a scenario where users’ actual data throughput is slow, even though their network adapters report a fast connection, you can disable automatic switching to downloading only headers by using the Group Policy option, Disallow On Slow Connections Only Download Headers.

Similarly, there might be connections that Outlook has determined are slow but which provide high data throughput to users. In this case, you can also disable automatic switching to downloading only headers. When an Outlook account is configured to use Cached Exchange Mode, there’s always a local copy of a user’s Exchange mailbox ready in an offline data file.

By default, the. When the user is online, the cached mailbox and OAB are periodically updated from Exchange Server in the background. Any email messages the user drafted while offline are automatically sent when that user is back online.

If a user upgrades from an earlier version of Outlook to Outlook and you previously configured Outlook for Cached Exchange Mode, those old Cached Exchange Mode settings are automatically applied, including a new synchronization control for shared mailboxes.

The default location for new. As an administrator, you can configure a different. If you do not specify a different. The Mail to keep offline slider in the Server Settings dialog box in Outlook has been updated to apply to shared folders and lets you set a smaller synchronization window, available by default with Cached Exchange Mode in Outlook The slider allows an Outlook user to limit the email messages that are locally synchronized in a Microsoft Outlook data file.

By default, if Cached Exchange Mode is enabled, Outlook caches email messages only from the last 12 months and removes anything older from the local cache for the PC. These default settings depend on the device, with mobile devices having smaller default settings.

The email messages that are removed from the local cache are still available for users to view, but they’ll need to be connected to Exchange Server to view them. Users can view messages that were removed from the local cache by scrolling to the end of a message list in a folder and clicking the message Click here to view more on Microsoft Exchange.

Users can also change how much email to keep offline. You, the administrator, can change the default age or enforce the age of email messages that are removed from the local cache.

Remember that customizing Cached Exchange Mode settings is optional. In the Account Name column, click the account you want to configure, and click Modify to display the Exchange Settings dialog box. By default, Cached Exchange Mode is disabled. Right-click the policy object that you want, and click Edit. The Group Policy Management Editor window opens.

In the Default location for OST files text box, enter the default location for. For example:. You can define a new default location for both Personal Microsoft Outlook data files.

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